2027 Delaware County Arts Grant Community Arts Application

The Roxbury Arts Group is proud to work in partnership with the New York State Council on the Arts since 1986 to administer the Delaware County Arts Grant program. This opportunity is a regrant program of NYSCA and is made possible with the support of the Office of the Governor and the New York State Legislature. Community Arts grants constitute the majority of Delaware County Arts Grant-making. These grants provide support for arts and cultural projects and programs that take place in Delaware County to enable emerging artists and organizations to enhance the cultural climate in communities and neighborhoods where they live and operate.

Link to General Guidelines Sample/Template Fiscal Sponsorship Letter

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Project Title

One sentence description of the project

This will be used in publications to promote your event by the Roxbury Arts Group should it be funded. Include your/organization’s full name, dates/times, locations, activities.

How did you hear about this grant?

Applicant Name

Applicant Email

example@example.com

Applicant Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Applicant Pronouns

Under what conditions are you applying?

Proof of Delaware County Residency

Artist applicants using a Community Partner must submit proof of Delaware County residency. This can be a driver's license, utility bill, telephone bill, bank statement, current rent/mortgage agreement, or Voter Registration Card. Non-profits applying directly or artists applying with a fiscal sponsor must submit the non-profit's IRS Determination letter.

List the name of your organization, as well as your fiscal sponsor or community partner, if applicable.

If representing a non-profit applying directly, enter that organization's information below. If you are fiscally sponsored or partnering with a community partner, please enter that organization's information below.

Organization Contact Name

(repeat your name if you are the organization contact for this grant)

Organization Contact Email

example@example.com (repeat your email if you are the organization contact for this grant)

Organization Contact Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Organization Town

Organization Website

Type of Organization

Artistic Discipline of Organization

If you are applying on behalf of an organization you need to upload a Letter of Authority showing you have permission to apply. This letter should: be on the organization’s letterhead, be signed by at least one other board member, be dated in the current year, detail you have permission to apply.

If you are working with a Fiscal Sponsor or Community Partner, upload a Letter of Commitment between you and the group. This letter should: detail that you have permission to apply, be signed by a member of the non-profit’s board or organization’s leadership, detail agreed roles/responsibilities between you/your organization and your Fiscal Sponsor/Community Partner.

You may also upload any Letters of Commitment between you and any artists you will be working with, as well as any venues you plan to use. These are not required but will make your application stronger.

Letters of Authority

Letters of Commitment

Main artistic discipline of the project

Other artistic disciplines of the project

Number of artists partnering with the project

In three separate paragraphs, answer each of the following questions: 1. What artistic activities will occur? 2. What are the project goals? 3. How does the artistic personnel's experience inform their ability to complete this project?

0/1200

Professional resumes and/or Artist CV's of artistic personnel

Upload resumes/CV's to show how the artists are qualified to execute this project.

Work samples of artistic personnel - files should be labelled Name - Title - Media

Upload work samples, bios. If of fine art, samples have to be the actual images of the work, not links to websites. For fine art applications please upload at least 3 files, you may upload up to 15. For literature you may include up to 20 pages double spaced.

Upload video work samples online and provide web addresses to access them. If there are

0/100

1. Specify your project dates, locations, etc. For extended projects a timeline is recommended. 2. Address if your project site is accessible according to the ADA Laws and Regulations.

For example; for concerts include performer name, brief description, their music, the venue. Repeat details for all show dates. For a workshop, list workshop topic and brief description about class, location. Repeat for all events. Stronger applications have set dates. Be as specific as possible at the time of application. If you do not have set dates, include a targeted time frame (a month or season) and follow up with the Roxbury Arts Group once dates are set.0/500

Project start date

MonthDayYear

Project end date

MonthDayYear

In three paragraphs answer the following three subjects: 1. Why is this project needed in Delaware County and who are you hoping to benefit? 2. What is your plan to publicize your project? 3. What measures will you use to evaluate how well your project was received or attended?

Is your marketing plan supported in your project budget?0/1000

Website associated with this project

This could be a web page or social media account where the event will be publicized.

Expected Number of Attendees Total

Audience members, workshop attendees

Resumes of administrative personnel

Upload resumes to show how admin are qualified to execute this project.

In two paragraphs answer the following questions: 1. How are you or your organization experienced to effectively plan, handle and complete this project administratively? 2. How will you cope with unexpected changes that might occur, such as partial funding, change in personnel, inclement weather?

Have you done projects of similar scope before?0/750

Grant amount requested

This number MUST match the totals in your budget. You may request between $1,500 and $7,500. If applying for more than one project, this requested amount plus the amount requested in your other applications may not exceed $7,500. For more information see Delaware County Arts Grant guidelines.

Budget Expenses: Ensure all expenditures meet eligibility requirements by referring to the current year’s guidelines. No food, no permanent equipment/non-consumable materials, no contingency funds.

Budget Income: A minimum of 10% of your funding must come from other funding sources, either matching funds or in-kind donations. This can include planned in-kind contributions (non-monetary, donated materials and venue space), cash contributions, cash income, or a combination thereof. You may mark if your expenses covered by other sources or income is in-kind.

Project funding requests cannot be greater than an applicant’s project expenses minus total project income.

A sample budget is available at this link.

Project Expenses

Rows	Explanation	Amount Covered by Grant	Amount/Value Covered by Other
Artist Fees
Marketing/Promotion
Materials/Supplies
Admin/Personnel
Rental - Equipment/Facilities
Printing/Postage
Other (Subscriptions, NY Travel at $0.725/mile)
Totals of Amounts

Project Income

Rows	Explanation	Amount/Value
Admission, Concessions, Sales
Tuition, Workshop Fees
Ind or Corporate Contributions
Foundation or Government Grant
Fundraising Events
Other Income
Totals of Amounts

Explain in more detail what you will use Delaware County Arts Grants funds to pay for. Is there a cost to community members, groups, etc to participate in your project?

Ensure all expenditures meet eligibility requirements by referring to the guidelines.0/500

Which funding priorities does your project meet? Select all that apply, not just the main applicable priority.

How does your project meet the above funding priorities does your project meet, if any?

Panelists have final say in the applicability of funding priorities to individual projects. 0/500

I (the applicant) have attended at least one information session either in a group session or one-on-one with the Creative Opportunities Coordinator.

Date of Information Session

MonthDayYear

Name of Attendee

First NameLast Name

Relation of attendant to project

If you have to make changes to your project due to partial funding, a Change of Scope submission will be required. It is expected that applicants keep Fiscal Sponsors aware of any changes if Change of Scopes are not submitted directly by them. Templates are available on the Grant Information Page.

Guidelines

Authorship

Status of Non-Profit

Year of Incorporation

Proof of Non-Profit Status

Submit current NYS Bureau of Charities (Office of the Attorney General) Filing receipt. If representing a town, you may submit a Letter of Official authorization as an arm of local government NOTE: A NYS Tax Exempt Certificate from Dept of Taxation and Finance is NOT considered proof of non-profit status. For orgs who do not file with the Bureau of Charities, NYS Charter by the Board of Regents documentation is accepted. For government entities a proof of authorization letter from a governmental executive will be requested.

Last filed Form 4990

List of board members (with addresses)

Non-profit mission statement

If representing a non-profit applying directly, answer the following in two questions: 1. How does this project apply to your mission statement? 2. If you have hosted the same or a similar project before, how are you developing and growing this project to address community need?

0/400

Have you, your org, an artist involved in your project, or your fiscal sponsor applied directly to NYSCA in the last 3 years, no matter the outcome?

Who applied and in what year? (write N/A if you did not apply)

Have you/your org received a Delaware County Arts Grant in the last 3 years?

If you have, which project(s) was/were awarded, and in what year?

NYS Senate District

NYSCA Reporting Requirement

NYS Assembly District

NYSCA Reporting Requirement

The undersigned certifies that you (1) are an authorized signatory on behalf of the organization; (2) have knowledge of the information presented herein; (3) have read and understood the guidelines of the Roxbury Arts Group Delaware County Arts Grant Program and complies with and is made subject to said guidelines; (4) releases RAG, its employees and agents with respect to damages to property or materials submitted with this application.

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2027 Delaware County Arts Grant Community Arts Application

Conditions of Application Information

Artistic Information

Project Information

Managerial Information

Financial Management

Funding Priorities

Confirmations

Non-Profit Reporting

NYSCA Reporting