Vendor Move-In Packet Information
HOLIDAY MARKET of Jackson, MS

Mississippi Trade Mart
1207 Mississippi Street
Jackson, MS 39202

September 18–20, 2026

Important Instructions

All fields are required.

* Please use the Tab key to move between fields.
* When the form is complete, click Submit (or press Enter, if prompted) to submit your information.
* Please review your information carefully before submitting.

Submission Deadline
July 20, 2026

Please enter your cell phone number, to be used to reach you, prior to the event and during the event.

We use a text messaging service to stay in contact with our vendors for important announcements.

Also, please text the word VENDOR to (901) 902-4555 to be accepted into the messaging system, or the word START to (901) 902-4555 to rejoin the group.

 

Schedule of Events
Drape Color: White

Show Hours
Friday: 9:00 a.m. – 8:00 p.m.
Saturday: 9:00 a.m. – 5:00 p.m.
Sunday: 11:00 a.m. – 4:00 p.m.

Vendor Access:
Exhibitors may enter the building one hour prior to the show opening each day to restock and prepare their booths.

Please park in the designated Vendor Parking area during show hours.

Vendor Check-In & Move-In 

Wednesday noon to 6 p.m. / Thursday 8 to 6 p.m.

All vendors must check in at the Registration Desk and pick up their Move-In Packet before moving into the building or setting up their booth.

Please plan to check in no later than 2:00 p.m. on Thursday. If you anticipate arriving after 2:00 p.m., please notify our office as soon as possible at 662-890-3359 so we can make arrangements for your arrival.

Your Move-In Packet will include:

* Vendor name badges
* Event schedule
* Important show information and instructions

Move-Out
Sunday: 4:00 p.m. – 10:00 p.m.

Move-out begins only after the show officially closes at 4:00 p.m. on Sunday.

Under no circumstances may vendors begin dismantling displays or bring boxes, tubs, dollies, flatbeds, carts, or other move-out equipment into the exhibit hall before the official close of the show.

Early tear-down is strictly prohibited. Beginning move-out before closing not only creates a poor shopping experience for our guests, but also negatively impacts neighboring vendors who are still conducting business.

Vendors who begin packing or dismantling their booths before 4:00 p.m. on Sunday may not be invited to participate in future Market Shows events.

Thank you for helping us provide an exceptional shopping experience through the final hour of the show.

 ____________________________________________________________

Special Events
Margaritas & Mistletoe
Friday | 4:00 p.m. – 8:00 p.m.

Our guests receive:

Complimentary margaritas and beverages
Free souvenir cup
Gold Bag Grab participation
Free Market Tote with advance ticket purchase
Merchants may also enjoy:

Complimentary drinks at the bar with a vendor name badge and wristband
Participation in the Gold Bag Grab

Bar Hours

Friday: 4:00 p.m. – 7:45 p.m.
Saturday: 9:00 a.m. – Noon

Gold Bag Grab

Friday: 4:30 p.m. – 7:00 p.m.

Muffins & Mimosas
Saturday | 9:00 a.m. – Noon

Guests receive:

Complimentary muffin
Complimentary mimosas
Free Market Tote with advance ticket purchase
Please note: Muffins are reserved for our ticketed guests.

Pajama Jam
Saturday | 9:00 a.m. – 5:00 p.m.

Guests are invited to shop in the comfort of their favorite pajamas.

Market Madness
Sunday | 11:00 a.m. – 4:00 p.m.

Market Madness is a great opportunity to offer end-of-show specials such as:

10% or more off
Clearance or sale racks
Buy One, Get One offers
Other promotional discounts
Please follow the signage guidelines below. Handwritten signs are not permitted except for handwritten chalkboard signs.

VIP SWAG BAG PARTICIPATION
We are assembling 75 VIP Swag Bags for EACH event and would love for you to participate!

Suggested items include:
• Samples
• Coupons
• Small gift items
• Promo items
• Gift cards
• Special offers

This is a wonderful way to introduce your business to enthusiastic shoppers and encourage future purchases.

Additional Information
Trash Disposal
Dumpsters are located at the loading dock on the far end of the building.

Please:

Break down all cardboard boxes before disposing of them.
Place all trash inside the designated dumpsters.
Do not leave trash outside the facility or on the grounds.

Vendor Parking
For the convenience and safety of everyone attending the event, all vendors must park in the designated Vendor Parking area located behind the building.

Please note:

All trailers and vendor vehicles must remain in Vendor Parking.
Do not park or leave trailers in customer parking areas.
Do not block overhead doors or park alongside the building.
These regulations are enforced by the Fire Marshal and facility management. Unauthorized vehicles and trailers are subject to towing.
Security personnel will open the building each morning one hour before the show begins.

Dressing Rooms
Restrooms may not be used as dressing rooms.

Vendors selling apparel must provide an appropriate dressing area within their booth.

Booth Signage
To maintain a professional shopping environment:

Handwritten sale or discount signs are not permitted.
Professionally printed signs should be no larger than 5" × 7".
Handwritten chalkboard signs are the only exception.
No more than 20% of your booth should display discounted merchandise.

Booth Boundaries & Aisles
Please keep your display completely within your assigned booth space.

Merchandise, fixtures, racks, or displays may not extend into the aisles.
Do not block neighboring booths or sightlines.
Aisles must remain clear at all times to comply with Fire Marshal regulations.
Your cooperation helps create a safe and enjoyable shopping experience for everyone.

Vendor Lunches
Each booth receives two complimentary vendor lunches per day.

Additional lunches may be purchased for $8.00 each.

Lunch is served in the Hospitality Room.

Hospitality Room
The Hospitality Room is open throughout the event.

Complimentary refreshments include:

Water
Soft drinks
Coffee

Merchant Meeting
Sunday | 10:30 a.m.

Join us in the Hospitality Room for our Merchant Meeting.

Pancakes will be served!

Reserve Your 2027 Booth Space
The MidSouth Media Group team will be available in the Hospitality Room throughout the weekend to accept contracts for all 2027 Market Shows.

Merchants who book (or have already booked) a 2027 Spring Market will receive priority placement for the 2027 Mistletoe Merchants and Holiday Market events, space permitting.

As always, Spring Market exhibitors receive first priority for our fall shows.

_______________________________________________________________

Donation Opportunities

Gold Bag Grab Gift Certificates
Benefiting CARA – Community Animal Rescue & Adoption of Jackson, MS

We invite every merchant to support our selected charity by donating $50–$100 in gift certificates, divided into $25 increments, for use during our Gold Bag Grab on Friday evening.

Please note:

1. MidSouth Media Group will provide the gift certificate forms.
2. Certificates must be signed and verified by a Market Shows team member during vendor set-up on Wednesday or Thursday.
3. These certificates are charitable donations and will be distributed as prizes during the event.

Thank you for helping us support this wonderful organization while creating an exciting shopping experience for our guests!

Door Prize Gift Certificates
Vendors are encouraged to donate a $25 Gift Certificate to be awarded as a door prize throughout the weekend.

As a thank-you for participating, donating vendors will receive:

* A Vendor Spotlight on our social media channels
* Inclusion in our online giveaway promotions

These promotions generate excitement before the event while providing additional exposure for your business. We encourage every merchant to participate!

Shop the Show Bucks
Throughout the weekend, MidSouth Media Group awards over $1,500 in Shop the Show Bucks, distributed in $25 increments.

If a shopper presents you with a Shop the Show Bucks certificate, please honor it just like a gift certificate.

MidSouth Media Group will reimburse you for the full value.

To receive reimbursement:

* Visit Kristi before the close of the show, or
* Stop by the Ticket Counter prior to leaving the event.

Certificate Samples
Examples of each certificate used during the event are provided on the following page for your reference.

Name Badge Request

Merchants are allowed 4 name badges at no charge.  Additional badges are $5. Badges Must be worn at all times during the event.

Additional Badges

Utility Needs / Electric / WIFI / RV Reservations

Please fill out the Utility form linked at the bottom of this form located in the decorator packet.

Call Mike Bartlett  601.668-4451 for RV information.

20x20 booths 

20x20 Booths – Important Display Requirements

With the new show floor configuration, we have a larger number of 20x20 booths available this year.

If you have reserved a 20x20 booth, please note that your space must be designed as a freestanding island-style display. Blank walls facing an aisle or neighboring booth are not permitted.

If your display requires walls or partitions, they must be placed within the interior of your booth design so that no unfinished or blank wall surface is visible from any aisle or adjacent booth.

These requirements help maintain an attractive and inviting shopping experience for all attendees and ensure visibility for neighboring exhibitors.

If you have questions about your booth layout, please contact us before the show so we can help you create a display that meets these guidelines. 

Health Permit

Taxes

The State of Mississippi requires all promoters of events to collect sales taxes at the event. We will distribute forms to be filled out on Saturday and returned to us prior to move out. Sales tax is 7% with an additional 1% city tax. 

Please make sure you return this form with payment. PLEASE BRING A CHECK MADE OUT TO MIDSOUTH MEDIA GROUP TO PAY YOUR SALES TAXES. ALL TAXES MUST BE PAID AT CONCLUSION OF EVENT.

NO LATE PAYMENTS ACCEPTED.

Vendor Insurance:

Beginning with the 2027 show season, all vendors will be required to carry general liability insurance in order to participate in any Market Show event. This coverage helps protect your business, fellow vendors, shoppers, event facilities, and our organization in the event of an accident, injury, or property damage claim.

While liability insurance is not mandatory for our 2026 events, we strongly encourage all vendors to obtain coverage as soon as possible. Recent events have highlighted the importance of ensuring that businesses are adequately protected from unforeseen circumstances.

We recommend that vendors carry General Liability Insurance with a minimum coverage limit of $1,000,000 per occurrence, which is considered the industry standard for trade shows and events. We also strongly suggest obtaining Inland Marine Coverage with Off-Premises Protection to help protect your inventory, displays, fixtures, equipment, and merchandise while in transit and at event locations.

MARKETING MATERIALS

To help ensure the success of our vendors, we offer free of charge, a variety of items to help promote your business at the shows.
​
1. $1 OFF COUPONS / Calendar Cards - These can be distributed at events prior to our show. These cards have the 2025 Market Show schedule and $1 off coupon that can be used for any of our 5 annual fall events.

2. SHOW TICKETS -

If you’ve requested coupons, each vendor will receive tickets to use for giveaways on social media. Get creative—host contests, run promotions, and engage your audience! We’ll provide graphics for the giveaways, or feel free to design your own. Tickets will be mailed.

Keep an eye on your text messages for updates!

3. Advertising in our SHOW Guide - distributed at all 5 fall events at the door. Call Kristi at 662.890.3359 or 901.949.1101 for more information.

4. SEND US IMAGES -

Promotional Photos & Company Logo
Help us showcase your business!

Please submit your best high-quality images for use in our social media marketing. Close-up photos of your products typically perform the best and help generate excitement before the event.

Please include:

* High-resolution product photos (close-up images are preferred)
* Your company logo
* Square images, similar to those used on Instagram or Facebook, whenever possible

These images will be used to promote your business on our social media channels and will be featured if you donate a $25 Door Prize Gift Certificate for our event giveaways.

The better your photos, the more effective they are at attracting shoppers to your booth!

Important Information

MARKET RULES

1. Staples, pins, nails, stickers, paint, masking tape and duct tape are not allowed on walls, floors, windows, posts or drapes. Nylon tie straps, Gaffer’s Duck Tape by Manco Inc. (for use on the floors), and 3M Command Adhesive Strips (for use on the walls) are approved.

2. Loading or unloading is prohibited in fire lanes.  They will be towed at the owner’s expense.

3. Visqueen, or heavy plastic material, must be used on the floor for any exhibit or display using oil, water, or any other landscaping materials.

4. No helium filled balloons.

5. Normal janitorial service will be supplied at no cost in all aisles, halls, and other access areas. Individual exhibit booth janitorial service may be arranged through the display company at a nominal charge.  The Mississippi Trade Mart and Holiday Market is not responsible for cleaning or vacuuming any carpet provided by the display company.

6. There will be no animals, except seeing eye dogs or service pets, allowed in the building.

7. This is a designated non-smoking event.

8. Children must be supervised at all times. Parents are responsible for damage done by their unsupervised children roaming the building.

9. DO NOT tamper with or remove light bulbs. A fine of $75.00 per bulb, plus applicable fees will apply.

10. Any alterations to electrical boxes will result in a $150.00 fine, plus applicable damage fees.

11. All exhibitors must construct displays within the limits of your booth.  Tables should not extend past the poles of your booth and into the aisles.

12. Exhibitors will not be allowed to stand in the aisles, or walk the aisles handing out literature.  All selling should be conducted within your booth. Fair type “barkers” shouting at the public as they pass is not allowed!

13. Exhibitors can not display “discount” banners.  MidSouth Media Group promotes quality shows with quality businesses featured at the events.  Any discount signs should be limited to small, preprinted tabletop signs no larger than 5” x 7”.  Show Specials are allowed, but absolutely NO handwritten signage and NO banners stating “Everything Must Go” or “50% off All Merchadise” etc. No more that 20% of your booth should be a SHOW SPECIAL.

14. Dressing Rooms - Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing. 

15. Under no circumstances may a vendor begin the process of taking down their display, or bringing in boxes, tubs, dollies, or flat beds for move-out prior during show hours.

This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event. 

If this occurs, you will not be invited back to future events.

Electrical and Decorator Packet - Print version - website link

HOTEL INFORMATION

Questions? Contact Connor Rowan at 662.890.3359.

We look forward to seeing you this fall.