Application Process: All vendors must complete and sign this application to serve as a vendor at a City of El Mirage event. All applications are subject to final approval by the City of El Mirage Special Events Coordinator. Vendor exclusivity is not guaranteed.

Deadline: Friday, November 20, 2026

Please attach the following documents to this application:

• Sample list of items to be sold
• Photo of your setup
• Certificate of insurance
• Any other supporting documents

Please re-confirm and select each date of the three-day event you're applying for below. NOTE: These must match, otherwise application may be invalid.

COMMUNITY VENDOR RULES AND REGULATIONS:

• Acceptance of application is subject to approval by the City on appropriateness of product and space available.
• *** The City of El Mirage does not guarantee vendor exclusivity and may have multiple vendors who provide a similar product/service or brand.
• Reselling food products is NOT permitted through this Community Vendor permit.
• City of El Mirage will provide a 10'x10' space only.
• Vendors are encouraged to bring their own canopy, tables, chairs, etc for their space at the event. Canopies may be secured to the ground with stakes or weights, such as sand bags.
• City does not provide electricity. Generators are NOT allowed to be used by community vendors. Battery-operated lights are encouraged.
• Vendors selling merchandise are required to have a State of Arizona TPT license (Transaction Privilege Tax License Short Form - Sales Tax/Use Tax) issued by the Arizona Department of Revenue listing City of El Mirage as a Program City. Cost is $15 and is payable at www.azdor.gov 

VENDOR AGREEMENT:

• Signing the artist/vendor agreement acknowledges and accepts that all guidelines and decisions of the City of El Mirage Special Events Office are binding.
• Minimum requirements of each community vendor are as follows:
• Vendor will be completely set up, organized, and ready to sell 60 minutes prior to event start time.
• All vehicles must be moved and parked in designated areas 60 minutes prior to event start time.
• Generators are NOT allowed to be used by community vendors. We recommend bringing additional battery-operated lights to event, if needed.
• Vendor will be physically present at exhibit during published event hours. No early exit.
• Vendors are NOT allowed to give out food items unless prior permission is granted.
• Vendor spaces may not be re-sold or given to another vendor.
  Special Events Coordinator will be notified immediately if vendor is unable to participate in event.
• All items will be removed immediately at the close of the event, and the space will be returned to original condition. 

PAYMENT PROCESS:

• Full payment must be received after application submission and approval. **You are responsible for calling in your payment.
• If paying by credit card, please call Parks & Recreation at 623-876-4270. Press 1.
• Please email a copy of receipt of payment parksandrecinfo@elmirageaz.gov
• If you are a no-show for the event, you forfeit any fee paid. No credit given. City of El Mirage assumes no liability for refunds if for any reason the event is interrupted or cancelled due to rain, wind, fire, or any other calamity or condition.

Participants agree by signing below to accept the following Hold Harmless Clause:
I have reviewed and agree to all terms for participating in the City of El Mirage Events. By registering for and participating in events, I assume full risk and responsibility for any loss or damage incurred during this events and I release and hold harmless the City of El Mirage, employees, coordinators, volunteers, contractors, and sponsors from any claims arising out of my participation in this event. I understand that I am solely responsible for all State, City, County, or other applicable permits, licenses, and/or certifications associated with my participation in events. I understand that I have been advised to carry my own personal and product liability insurance.

I have read and agree to comply with all terms in this application.

Questions? Please contact Kassandra, Special Events Coordinator, at kbernier@elmirageaz.gov or 623-876-4275