Oregon based Operations Coordinator

Oregon based Operations Coordinator

Please read the Role Summary and Responsibilities before applying for this position.
Adrenal Insufficiency United (AIU) is committed to fostering a welcoming, respectful, and inclusive environment for all. We serve and support individuals and families affected by adrenal insufficiency across a wide range of backgrounds, experiences, identities, beliefs, ages, abilities, and geographic locations. We seek team members who share our commitment to treating all members of our community with dignity, respect, and compassion.
Important Requirements you must meet all 3 of those listed below to be eligible for this position.
1. Since AIU has its business registration based in Oregon this position is limited to those who reside and file their taxes in the state of Oregon.
2. Time Commitment ~10 hours/week with more possible during our conference planning stages.
3. In order to work with individuals across several time zones, the Operations Coordinator will have some virtual meeting hours between 9 a.m. - 2 p.m. PT.
Role Summary
- The Operations Coordinator supports the Executive Director by managing day-to-day administrative tasks, coordinating volunteers, and ensuring smooth execution of AIU programs and events.
Key Responsibilities
- Research sponsorships and grant opportunities
- Assist in updating nonprofit profiles by writing content and gathering documentation
- Coordinate newsletter logistics (drafting, scheduling, distribution)
- Maintain an organizational calendar to track
  - deadlines and renewals to subscriptions and memberships
  - sponsor communication
  - meetings and events
  - other items as needed
- Support conference planning by
  - Tracking volunteer assignment
  - Managing registration schedules
  - Monitoring deadlines and logistics
- Attend AIU's large patient conference in-person to
  - Support the on-site conference
  - Manage the Registration table
  - Oversee the Silent Auction
- Possibly - Check for AIU mail at a PO box set up in your town
Skills Needed
- Strong organization and follow-through
- Clear, compassionate communication
- Comfortable with email, spreadsheets, and basic systems
- Ability to manage multiple moving pieces
- Experience with a variety of online and computer platforms such as.
  - Google Workspace, Adobe, Canva, Microsoft and Apple programs, Wordpress, etc.
If you answered yes to all the questions above you are eligible to apply for this position. Thank you for your interest!
Full Name

First NameLast Name
Email Address
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Address

Street Address

Street Address Line 2
CityState / ProvincePostal / Zip Code
We are looking for individuals to help with a variety of tasks.

Please answer the following questions based on your experience.

(We understand that candidates may not have experience in everything listed below)
What is your level of experience with Google Drive?

1

2

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5

1 is None, 5 is Expert
What is your level of experience in writing and editing?

1

2

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5

1 is None, 5 is Expert
What is your level of experience with Wordpress?

1

2

3

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5

1 is None, 5 is Expert
What is your level of experience with Microsoft products?

1

2

3

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5

1 is None, 5 is Expert
What is your level of experience with Apple products?

1

2

3

4

5

1 is None, 5 is Expert
What is your level of experience in multitasking?

1

2

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4

5

1 is None, 5 is Expert
Years of Experience in Nonprofit Operations
What interests you about working with a nonprofit organization like AIU?
This position involves responding to emails, coordinating projects, and communicating with volunteers, board members, and sponsors. What tools or systems do you use to stay organized?
This position is primarily remote and requires working independently. How do you manage your workload and stay accountable when working remotely?
Why do you think you would be a good fit for this position, as is explained in the job description?
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