Gateway Community Center
Quote Sheet
This document outlines services to be rendered to the above and all mandatory and potential fees when renting from GCC. This document is only valid for 7 calendar days from its creation date. Once expired, the client will need to obtain a new quote for services.
Client Name:
Organization: (if applicable)
Phone #:
Format: (000) 000-0000.
Event Date:
-
Month
-
Day
Year
Date
Event Type:
Estimated Guest Count:
Event Start Time
Hour Minutes
AM
PM
AM/PM Option
Event End Time:
Hour Minutes
AM
PM
AM/PM Option
Total Event Duration:
Space Selection
Venue Spacing Options
Spacing Price
Foyer
Main Hall
Foyer + Main
Kitchen
Outside
Venue Space Subtotal:
REQUIREMENTS
The following costs are required by GCC for ALL events reservation.
GCC Event Representative: ($20/hr or $40/holiday)
Parking Monitor: ($20/hr or $40/holiday)
Refundable Security/Damage Deposit
Non-Refundable Booking Fee
Subtotal Required Fees:
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ADDITIONAL FEES
Additional Parking Monitor (150+ guests require 2)
Uniformed Security (if required)
Rate
Hrs
Overtime (exceeds 11:00 p.m.) ($250 fee)
Extra Day (if event exceeds 12 a.m. midnight: $750)
Last Minute Changes ($100 fee)
Event Insurance ($1,000,000 policy required) Provided by GCC
Holiday Rate Increase (if applicable)
Alcohol Policy Violation ($150 fee)
Venue Prohibition Violation ($150 fee)
Cleaning Charge ($150 fee)
Additional Fees Subtotal:
Total Rental Fee:
Deposit Due at Signing:
Remaining Balance Due:
Final Payment Due Date:
NOTES & SPECIAL INSTRUCTIONS
To finalize your reservation, the following will be
due at signing:
Signed Quote
Signed Service Agreement
Non-refundable booking fee of $100.00
Security Deposit
The following is due at
final payment:
Event Insurance certificate ($1,000.000 policy required)
Room Layout Details
In the event post-event charges are added, the Client will receive a revised quote sheet, along with the receipt for all charges.
Per contract: "Any additional services/products requested by the client and incurred by GCC will be billed directly to the client at cost.")
Alcohol restrictions per contract: "GCC prohibits the use of alcohol on the premises apart from champagne for formal events... Guests may not bring alcoholic beverages onto the property and if discovered, the event will end immediately and the client shall be assessed a $500 fine."
Outside vendors must be licensed and insured.
All décor must comply with venue prohibitions (no nails, glitter, confetti, etc.).
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Client Acknowledgment
I acknowledge that this quote reflects the services requested and that I will comply with all terms outlined within the Gateway Community Center Rental Agreement and according to North Carolina state laws.
Client Signature:
GCC Representative:
Printed Name:
Printed Name:
Date:
-
Month
-
Day
Year
Date
Date:
-
Month
-
Day
Year
Date
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