Yoga Retreat Waiver of Liability, Assumption of Risk, and Terms of Agreement
This Waiver of Liability, Assumption of Risk, and Terms of Agreement is entered into by the participant named below and applies to participation in the weekend yoga retreat hosted by Melissa Cameron / ORA: mind + body.
By signing this agreement, I acknowledge that I have voluntarily chosen to participate in a yoga and wellness retreat that may include yoga, meditation, breathwork, movement practices, rest and reflection activities, shared meals, lodging, use of retreat property amenities, outdoor spaces, a heated pool, hot tub, patio areas, stairs, walkways, and other indoor and outdoor activities.
1. Voluntary Participation
I understand that participation in this retreat is voluntary. I am responsible for choosing whether to participate in any yoga practice, movement activity, meditation, group discussion, meal, pool or hot tub use, outdoor activity, or any other retreat offering.
I understand that I may modify, pause, or discontinue participation in any activity at any time.
2. Assumption of Risk
I understand that yoga, movement, stretching, breathwork, meditation, use of pools and hot tubs, outdoor walking, stairs, uneven surfaces, shared lodging, and participation in retreat activities involve inherent risks.
These risks may include, but are not limited to:
- Muscle strain, soreness, sprains, falls, or other physical injury
- Dizziness, fatigue, overheating, dehydration, or discomfort
- Emotional discomfort or unexpected emotional responses during reflection, meditation, or group activities
- Slips, trips, or falls on indoor or outdoor surfaces
- Risks associated with use of a heated pool, hot tub, patio, stairs, deck, fire pit, or outdoor gathering spaces
- Risks related to travel to and from the retreat location
- Food sensitivities, allergic reactions, or dietary-related concerns
- Illness or exposure to contagious conditions in a shared group setting
I knowingly and voluntarily assume all risks associated with my participation in the retreat.
3. Health and Medical Responsibility
- I certify that I am physically and mentally able to participate in this retreat and that I have consulted with a physician, mental health provider, or other appropriate healthcare professional if I have any concerns about my ability to safely participate.
- I understand that the retreat host and instructors are not responsible for diagnosing, treating, or managing any medical, physical, or mental health condition.
- I agree to inform the retreat host prior to participation of any relevant medical conditions, injuries, limitations, allergies, dietary restrictions, pregnancy, medications, or other concerns that may affect my participation or safety.
- I understand that it is my responsibility to listen to my body, modify practices as needed, and refrain from any activity that does not feel safe or appropriate for me.
4. Not Medical or Mental Health Treatment
I understand that this retreat is a yoga and wellness retreat and is not a substitute for medical care, mental health treatment, psychotherapy, psychiatric care, crisis services, physical therapy, or individualized healthcare advice.
Although the retreat may include mindfulness, meditation, reflection, nervous system regulation practices, or emotionally supportive experiences, I understand that participation in this retreat does not create a therapist-client relationship with Melissa Cameron or any other facilitator.
If I am currently under the care of a medical or mental health provider, I understand that I remain responsible for following their recommendations and seeking appropriate care as needed.
5. Emergency Medical Care
In the event of illness, injury, medical emergency, or mental health emergency, I authorize the retreat host or designated representative to seek emergency medical assistance on my behalf if I am unable to do so.
I understand that I am financially responsible for any medical care, emergency transportation, medication, treatment, or other expenses incurred as a result of illness, injury, or emergency during the retreat.
6. Pool, Hot Tub, Outdoor Space, and Property Use
- I understand that the retreat property may include a heated pool, hot tub, outdoor patio, balconies, decks, stairs, fire pit, and other shared spaces.
- I agree to use all property amenities responsibly and at my own risk. I understand that there may not be a lifeguard on duty and that I am responsible for my own safety when using the pool, hot tub, or outdoor areas.
- I agree not to use the pool or hot tub if I am under the influence of alcohol, recreational drugs, sedating medication, or anything that may impair judgment, balance, or physical ability.
- I agree to follow any posted rules, property rules, host instructions, and safety guidelines.
7. Meals, Food, and Allergies
- I understand that meals and snacks may be provided during the retreat. I agree to notify the retreat host of any food allergies, dietary restrictions, or medical dietary needs prior to the retreat.
- While reasonable efforts may be made to accommodate dietary needs, I understand that the retreat host cannot guarantee an allergen-free environment or prevent cross-contamination.
- I accept responsibility for making safe food choices based on my own needs and limitations.
8. Alcohol, Substances, and Safety
- I agree to participate in the retreat in a way that supports the safety and well-being of myself and others.
- I understand that illegal substances are not permitted. I agree not to participate in yoga, movement practices, pool use, hot tub use, or other activities while impaired by alcohol, recreational drugs, or any substance that may affect my safety or judgment.
- The retreat host reserves the right to ask a participant to leave the retreat if their behavior creates a safety concern, disrupts the retreat environment, violates property rules, or negatively impacts other guests.
- No refund will be issued if a participant is asked to leave due to unsafe, disruptive, or inappropriate behavior.
9. Personal Belongings
I understand that I am responsible for my own personal belongings. The retreat host, instructors, property owner, and any associated parties are not responsible for lost, stolen, damaged, or misplaced personal items.
10. Shared Lodging and Community Conduct
- I understand that this retreat may include shared lodging, shared bathrooms, shared meals, and shared indoor and outdoor spaces.
- I agree to be respectful of other participants’ privacy, rest, personal space, boundaries, and belongings.
- I agree not to engage in harassment, discrimination, threatening behavior, unwanted physical contact, or behavior that creates discomfort or harm for other participants.
11. Cancellation and Refund Policy
I understand and agree to the retreat cancellation policy.
- Cancellations are available until August 15. Cancellations received on or before August 15 will be refunded minus a $150 cancellation fee.
- After August 15, all retreat payments are non-refundable. No refunds will be issued for cancellations, late arrivals, early departures, illness, travel delays, weather, schedule conflicts, or unused portions of the retreat.
- Payment plan registrations are not eligible for early registration discounts. If I choose a payment plan, I understand that I am responsible for completing all scheduled payments by the stated deadlines.
12. Retreat Changes or Cancellation by Host
- I understand that the retreat host reserves the right to make reasonable changes to the retreat schedule, activities, menu, instructors, or format if needed due to weather, safety, property issues, illness, low enrollment, or other unforeseen circumstances.
- If the retreat must be canceled by the host, participants will be notified as soon as possible and will receive information about refund or transfer options. The retreat host is not responsible for travel costs, lost wages, childcare costs, or other expenses incurred by participants.
13. Release of Liability
To the fullest extent permitted by law, I release, waive, discharge, and hold harmless Melissa Cameron, ORA: mind + body, retreat instructors, facilitators, assistants, contractors, property owners, property managers, and associated parties from any and all claims, demands, causes of action, damages, losses, injuries, expenses, or liability arising out of or related to my participation in the retreat.
This includes, but is not limited to, claims related to physical injury, illness, emotional distress, property loss, food allergies, travel, lodging, use of property amenities, pool or hot tub use, outdoor activities, and participation in yoga, meditation, breathwork, or retreat activities.
I understand that this release applies whether the claim arises from ordinary negligence or other risks associated with participation, except where prohibited by law.
14. Agreement to Terms
- I have read this Waiver of Liability, Assumption of Risk, and Terms of Agreement carefully. I understand its contents and voluntarily agree to its terms.
- I understand that by signing this agreement, I am giving up certain legal rights.
Participant Name: {name}