2026-2027 Product Program Manager Agreement and Debt Form

2026-2027 Product Program Manager Agreement
Any registered and background-checked volunteer requesting admin access to the 2026 Fall Product M2 site and the eBudde and Digital Cookie 2027 Cookie Program troop sites must complete this form.
Choose Your Role (Select all that apply)
Product Program (Select all that apply)
If you are volunteering as the Troop Product Program Manager for the Cookie Program, please ensure that you have the Troop Cookie Manager role assigned to you in myGS!
If you are volunteering as the Troop Product Program Manager for Fall Product, please ensure that you have the Troop Fall Product Sales Manager role assigned to you in myGS!
If you are volunteering as the Service Unit Product Program Manager or Service Unit Cookie Cupboard Manager and do not have a troop, type 00000 as your troop number and select
No - my troop will not be opting out of rewards for additional proceeds.
under the section for troop opt-out.

Name

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Date of Birth

MonthDayYear
Date
T-Shirt Size:
Employer Name:

For Service Unit Cookie Cupboard Managers
For this volunteer position we ask you are computer literate. You're able to learn new software and have access to a computer and the internet. We ask you represent Girl Scouting in a professional and positive manner to girls, adults, and the community.
By signing this form I agree with the following:
- I agree to run an Honest and Fair cookie cupboard.
- I agree to store the cookies in a climate-controlled storage location.
- I agree to count and RECOUNT cookies before signing off on them.
- I agree to give the recipient a receipt as well as keep a copy for my records.
- I agree to distribute cookies by cases only.
- I agree that the SU is responsible for all remaining cookies. Council will NOT except any returns.
- I agree to send a weekly inventory to my Regional Product Program Manager EVERY Monday by 10am.

For Service Unit Product Program Managers
For this volunteer position we ask you are computer literate. You're able to learn new software and have access to a computer and the internet. We ask you represent Girl Scouting in a professional and positive manner to girls, adults, and the community.
By signing this form I agree with the following:
- I will work under the supervision of the Council Product Program Manager (Staff) for the Service Unit.
- I am assigned the Service Unit Fall Product Program Manager and/or Cookie Program Manager role in myGS. I have a volunteer application on file with the Council office. I am registered for the current Girl Scout Membership Year and my background check is up to date.
- I will train, motivate and support volunteers, as well as girls/caregiver for the Product Program.
- I will implement strategies to meet Service Unit Product Program goals.
- I will follow all policies and procedures as published in the Volunteer Essentials, Safety Activity Checkpoints and all Product Program material.
- I will verify that all participating girls are registered and have all required forms signed by a caregiver.
- I will collect each girl's and/or troop's orders and check for accuracy.
- I will complete and submit orders for product and incentives to the Council by the deadline.
- I will coordinate with the Council Product Program Manager to receive products and rewards at the designated locations.
- I will distribute products and rewards to girls and/or troops in a timely manner, ensure orders are counted, verified for accuracy and receipts are signed. I will return all unclaimed products and incentives to Council.
- I will ensure appropriate deposits are made to the council.
- I will secure cookie booth sites for ALL Service Unit troops using all forms and resources given to me by Council.

For Troop Product Program Managers
For this volunteer position we ask you are computer literate. You're able to learn new software and have access to a computer and the internet. We ask you represent Girl Scouting in a professional and positive manner to girls, adults, and the community.
By signing this form I agree with the following:
- I will work under the supervision of the Service Unit Product Program Manager.
- I am assigned the Troop Fall Product Program Manager and/or Cookie Program Manager role in myGS and have completed Product Program Training. I have a volunteer application on file with the Council office. I am registered for the current Girl Scout Membership Year, and my background check is up to date.
- I will verify that all girls are registered members of GSHG and have a current Product Program Caregiver Permission form signed by a caregiver.
- I will collect a Caregiver Debt Procedure Form from all post-pay caregivers and submit to council office.
- I am responsible for turning in a Delinquent Account Form (including receipts and a debt form) for ALL caregivers that are delinquent in order to reduce the amount of money that is debited from the troop's account, for 1st ACH () and Final ACH () payments. If a Delinquent Account Form is not completed by the deadline, the Troop Product Program Manager will be responsible for ALL debt owed.
- I will collect money and make regular deposits into the Troop bank account. If money or cookies are being handed over to another troop, signed receipts are required.
- I will write legible receipts for all payments and product distribution after verifying the amount is correct with caregiver. I will provide a copy of the receipt to each caregiver.
- I will follow all policies and procedures as published in the Volunteer Essentials, Safety Activity Checkpoints and all Product Program material.
- I will train, motivate and support caregivers and girls, for the upcoming program.
- I will collect each girl's order and check for accuracy before submitting.
- I will complete and submit troop orders for product and rewards on or before the deadline.
- I will pick up/receive products and rewards at the designated location.

By signing below, I understand my responsibilities and by completing this form I understand and agree to accept and fulfill the responsibilities for this volunteer position.
Signature:
Date:

MonthDayYear
Date

girl scouts
of historic georgia
2027 Troop Debt Procedure
FOR UNCOLLECTED FUNDS FROM A TROOP

It is the procedure of Girl Scouts of Historic Georgia ('GSHG') to work with all Service Units to resolve outstanding debt to the troop and/or council. If a delinquent payment is anticipated, this should be communicated to the Service Unit Cookie Program Manager before the payment is made by the troop to avoid money being withdrawn via Automated Clearing House (ACH) and a penalty incurred for insufficient funds. The following guidelines have been established to settle outstanding debt.
1. The troop leader and/or Service Unit Cookie Program Manager will comply with the timeline specified on the Caregivers Debt Procedure form. All paperwork is required for the first ACH account draft. If the caregiver is late with the first 1/2 payment, the Troop Cookie Program Manager will solely take on that debt. All paperwork is required for the final ACH account draft. If the parent is late, the Troop Cookie Program Manager will solely take on that debt. If paperwork is submitted on time for the first and second ACH account drafts, debt will become GSHG's responsibility at the end of the program - not the Troop Cookie Program Manager's. All paperwork is required at the end of the program for caregiver debt that has not been paid for remaining balance.
The following support documentation must be provided:
- Delinquent Account form
- Copies of all receipts for cookies/payments
- A copy of the signed Caregivers Permission form
- Troop Debt Procedure form
- Any correspondence(s) (emails, texts, etc.)
2. Troops that cannot make their full initial payment (not including delinquent parents) will be denied access to eBudde and no additional cookies for the troop can be ordered through cupboards or troop-to-troop transfers until the troop brings its account current. The Product Program Manager, Membership Manager, Service Unit Cookie Program Manager, and cupboards will be notified. All delinquent troops will have ten (10) business days from the initial ACH account draft as specified in the 2026 Cookie Program Volunteer Guide to correct this issue and pay in full.
3. GSHG will notify troops via email within five (5) business days after the troop's first 1/2 payment of any Non-Sufficient Funds (NSF) issued. All delinquent troops will have five (5) business days from notification to correct this issue and pay in full, or the troop will be denied access to eBudde and no additional cookies for the troop can be ordered through the cupboards or through troop-to-troop transfers until the troop brings account current. The Product Program Manager, Membership Manager, Service Unit Cookie Program Manager, and cupboards will be notified.
4. If final payment is unsuccessful, troops will be notified via phone call and email from GSHG. Troops will receive their First (1st) Notice email/letter and have ten (10) business days to pay off their debt or sign a GSHG Promissory Note. The Product Program Manager, Membership Manager, Service Unit Cookie Program Manager, and cupboards will be notified. The Service Unit Cookie Program Manager will complete a Delinquent Account Form for the troop.
5. If no payment is received by the eleventh (11th) business day, troops will receive a Second (2nd) Notice email/letter from the Product Program Manager requesting full payment of their debt or sign a GSHG Promissory Note within ten (10) business days. A copy of this email/letter will be sent to the troop's SUPPM and SUM.
6. Failure to pay ten (10) business days after receiving a second notice will result in a Third (3rd) Notice, a certified letter sent to the troop. The troop will have ten (10) business days to respond with payment in full or sign a GSHG Promissory Note.
7. Following 30 days of repeated non-contact and non-filing of a signed GSHG Promissory Note, a Final Notice will be issued stating that GSHG will be filing "Theft by Taking" or "Theft by Conversion" charges with the appropriate court of law.
(continued)

(continued from previous page)
8. Troops will not receive rewards or be allowed to participate in any upcoming Fall Product and/or Cookie Programs until debt is resolved. *Debt paid after Product Program Credits expire will result in credits being forfeited.
9. Adults/girls who have any outstanding debt owed to council are not permitted to participate in the Fall Product and/or the Cookie Program, or other fundraising activities until such debt is resolved.
10. Any adult who has an outstanding debt owed to council is not a certified member in good standing of GSHG and, therefore, may not officially represent GSHG in the community, council, or beyond. In addition, she/he cannot handle troop, community, or GSHG funds or products.
11. Money handling must be done in accordance with the policy as stated in the 2027 Cookie Program Volunteer Guide. Troop Cookie Program Managers handing money over for deposit to Troop Leaders/Treasurers are responsible for securing a signed receipt from both parties; otherwise, the TroopCookie Program Manager will be responsible for money not accounted for at the time. The Troop Cookie Program Manager is solely responsible for filling out receipts for ALL transactions with caregivers. If the Troop Cookie Program Manager does not comply with receipts, the Troop Cookie Program Manager is solely responsible for that debt.
13. The Troop Cookie Program Manager will be required to ensure product program proceeds are in the troop checking account. Any amount of troop proceed money missing needs to be explained to the Membership Manager. If an adequate explanation is not provided within fifteen (15) business days, the Troop Cookie Program Manager is solely responsible for that debt and any amount owed to the
troop will be added to charges.
*Payments will be accepted via certified check, money order, credit/debit cards or cash.
Electronic signatures shall have the same force and effect as a wet signature and shall be accepted as assent and agreement to
the foregoing contract.
If contacted to complete an ACH verification letter via Jotform be prepared to supply a Bank ACH authorization letter; letter
must be printed, not handwritten.
Troop Leader and Troop Cookie Program Manager Acknowledgement:
Signed:
Date:

MonthDayYear
Date
Troop:
Print Name:
Service Unit
12. Troop Cookie Program Managers are required to follow GSHG Product Program Manager's directionG
with regards to pre-paid parents. If the Troop Cookie Program Manager gives cookies to a
parent/caregiver noted as pre-pay-only without collecting the money first, the Troop CookieG
Program Manager will be solely responsible for debt if the parent/caregiver does not pay.
Should be Empty:

2026-2027 Product Program Manager Agreement

For Service Unit Cookie Cupboard Managers

For Service Unit Product Program Managers

For Troop Product Program Managers

2027 Troop Debt Procedure

Troop Leader and Troop Cookie Program Manager Acknowledgement: