SeriousFun Employment Application - Associate Finance (part time) New

FOR DISTRIBUTION
Position Associate, Finance
Status Part-time
Department Finance and Operations
Location Norwalk, CT

About SeriousFun
Founded by Paul Newman, SeriousFun Children’s Network is a global community of 30 independently run camps and programs across five continents. Together, these camps provide transformative experiences — always free of charge — for children with serious illnesses and their families, reaching more than 150,000 individuals annually.

Each camp and program is locally led and tailored to its community, while connected through the global Network for shared learning, support, and standards of excellence.

The SeriousFun Support Center, based in East Norwalk, CT, is a team of 33 staff who provide services that ensure program and operational excellence, create awareness, and support the continued growth of the Network worldwide.
We are committed to fostering diversity, equity, and inclusion by valuing the experiences and voices of all who carry out our mission.

To continue this mission, we are seeking a talented finance professional to join our Support Center team.

About the Role:
The Associate of Finance supports the day-to-day financial operations of SeriousFun by ensuring the accurate processing of transactions, maintenance of financial records, and timely delivery of financial information. This role contributes to accounts payable, expense management, month-end close activities, reporting, and audit support while helping maintain strong financial controls and operational efficiency.

Reporting to the Controller, the Finance Associate works collaboratively across departments to support organizational decision-making through accurate financial data, responsive service, and continuous process improvement. This role is responsible for the following core areas of ownership and impact; additional duties may evolve based on organizational needs.

Areas of Ownership
Please keep in mind that percentages reflect relative priority, not exact time allocation.
Accounts Payable & Expense Management (40%)
Month-End Close & Financial Operations Support (25%)
Reporting & Financial Data Management (20%)
Compliance, Audit, & Process Improvement (15%)

Key Responsibilities

Accounts Payable & Expense Management
Process full-cycle accounts payable, including invoice review, coding, entry, payment preparation, and reconciliation, confirming coding and backup are accurate and in line with policy before bills sync to ERP system.

Monitor accounts payable communications and ensure timely responses to internal and external inquiries.

Maintain organized and accurate digital records supporting all accounts payable activity, including vendor records and tax documentation (W-9s), and support annual 1099 processing.

Process and reconcile organizational credit card activity and related expense documentation.


Process daily bank activity, including sending deposit detail to the Development team and reviewing the prepay report and daily payment queue (positive pay and ACH) for accuracy.

Ensure supporting documentation is complete, accurate, and compliant with organizational policies.

Month-End Close & Financial Operations Support
Prepare journal entries and support month-end close activities.

Complete balance sheet reconciliations and assist with maintaining general ledger accuracy.

Assist with bank and revenue reconciliations (including matching CRM gifts to ERP/Finance system and breaking out donation-platform deposits) and related financial processes.

Support payroll-related allocations and reconciliations in partnership with Human Resources.

Contribute to maintaining strong internal controls and accounting procedures.
Support quarterly camp payment processing, including coding, recording journal entries, and entering payments.

Reporting & Financial Data Management
Prepare recurring financial reports, dashboards, reconciliations, and reporting packages for internal stakeholders.

Generate ad hoc reports and data exports from Sage Intacct and other financial systems.

Ensure financial data accuracy through reconciliation, validation, and documentation.

Support internal teams by providing timely and reliable financial information for operational and strategic decision-making.

Compliance, Audit, & Process Improvement
Assist with annual audit preparation, including gathering documentation and preparing schedules.

Support quarterly, annual, and other organizational reporting requirements.
Contribute to budget preparation through data collection, reporting, and document organization.

Learn and effectively utilize financial systems and technology tools to improve operational efficiency.

Identify and recommend process improvements that strengthen accuracy, efficiency, and internal controls.

Maintain process documentation and assist in developing guides and resources for recurring financial activities.

What Success Looks Like
Financial transactions are processed accurately and on time, financial data is reliable and accessible, internal stakeholders receive responsive support, and finance operations run efficiently with strong controls and continuous improvement.

Competencies:
Job-Specific Skills, Knowledge and Ability: Demonstrating the application of job-specific technical skills, general knowledge, and/or abilities to add value.

Authority and Accountability: Providing direction of processes, projects, programs, and people. Delegating responsibilities and decisions appropriately. Being accountable for results.

Critical Thinking and Decision Making: Making decisions and solving problems involving varied levels of complexity, ambiguity, and risk.

Planning and Organizing: Defining tasks and milestones to achieve objectives and ensuring the optimal use of resources to meet those objectives.

Interpersonal Skills: Building and maintaining productive work relationships, collaborating with others to achieve common goals, listening and communicating in a way that is inclusive, respectful and supportive of others.

Adaptability: Adjusting one’s own behavior to work efficiently and effectively in light of new information, changing situations, and/or different environments.

Prudence and Discretion: Using good judgement and taking great care in fulfilling one’s responsibilities and working with others; knowing when, what, how and to whom to communicate regarding sensitive information.

Leadership: Setting a positive example, encouraging and supporting collaboration and teamwork, exhibiting humility, helping others achieve success, being honest and trustworthy.

Qualifications:
Minimum
Education: High School Diploma or GED
Years of Relevant Work Experience:  0-2 years

Proven skills in:
Microsoft Office Suite (Excel Required)
Data entry and financial recordkeeping
Organization and attention to detail
Time management and prioritization
Written and verbal communication

Preferred:
Education: Bachelor’s Degree (e.g., BA, BS) or equivalent
Experience in working in NGO’s or other non-profit organizations, particularly those with federated/networked structures.
Experience with accounting software systems, preferably Sage Intacct, and accounts payable and expense platforms such as Ramp.

Proven skills in:
Financial reporting and reconciliations
Accounts payable processing
Financial systems administration
Process documentation and workflow improvement

Culture, Benefits and Pay
At SeriousFun, we pride ourselves on being a fun, respectful, and collaborative workplace where staff are supported both professionally and personally.

Work–life balance: Respect for your non-working time (EST), with limited evening/weekend contact.

Time off: 30+ days annually, including vacation, holidays, and volunteer opportunities at SeriousFun camps.

Professional development: Ongoing opportunities for growth and learning.

Leave benefits: Paid time off for family, medical, and civic service needs.

Retirement: Company-sponsored 403(b) plan after one year of service.

Workspace: New office in East Norwalk with free onsite amenities; steps from the train station.

Salary Range: $21,200-$36,570, based on qualifications, experience and schedule.

As part of our commitment to equity and fair pay practices, offers are not negotiated. Our transparent pay bands ensure consistency and fairness for employees of all identities and backgrounds.

To apply for this position, please submit your resume, and cover letter and complete an application:

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Position Applied For
How did you hear about SeriousFun?
Have you ever worked for SeriousFun Children's Network, or a Serious Fun camp or Partner Program?
Are you legally authorized to work in the United State
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)
Are you able to perform the duties in which you are applying for?

SeriousFun is committed to fostering and ensuring a culture and environment that values the experiences, knowledge and voices of all those that work to carry out our mission. We are continually focused on bringing our core principles of diversity, equality and inclusion to life by embracing individual talents and experiences and encouraging ongoing learning and understanding.
Disclaimer and Signature I CERTIFY THAT ALL ANSWERS GIVEN BY ME ARE TRUE, ACCURATE AND COMPLETE. I UNDERSTAND THAT THE FALSIFICATION, MISREPRESENTATION OR OMISSION OF FACT ON THIS APPLICATION (OR ANY OTHER ACCOMPANYING OR REQUIRED DOCUMENTS) WILL BE CAUSE FOR DENIAL OF EMPLOYMENT OR IMMEDIATE TERMINATION OF EMPLOYMENT, REGARDLESS OF WHEN OR H0W DISCOVERED.

Questions regarding this statement should be directed to humanresources@seriousfun.org before signing. The application will be given every consideration, but its receipt does not imply that the applicant will be employed.

It is the policy of SeriousFun Children"s Network (SFCN) to afford equal opportunity to all employees and applicants for employment without regard to age, race, religion, color, sex, national origin, marital status, expunged juvenile records, or pregnancy, and to afford equal opportunities to disabled veterans, veterans of the Vietnam era, and individuals with a disability, any and other characteristic protected by Federal, State or Local law.

I authorize the investigation of all statements and information contained in this application. I release from all liability anyone supplying such information and I also release the employer from all liability that might result from making an investigation. If hired, I agree to abide by all of SFCN"s rules and regulation, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me, I further understand that no representation, whether oral or written by any representative or agent of SFCN, at any time, can constitute a contract of employment. I understand that SFCN and all Plan Administrators shall have the maximum discretion permitted by law to administer, interpret, modify, discontinue, enhance or otherwise change all policies, procedures, benefits or other terms or conditions of employment. No representative or agent of SFCN, has the authority to enter into any agreement for employment for any specified period of time or to make any change in any policy, procedure, benefit or other term or condition of employment other than in a document signed by the Chief Executive Officer, or to make any agreement contrary to the foregoing.

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