Night Market Application 2026

The West St. Paul Night Market will be held on Friday, September 18, from 6-9 PM at the West St. Paul Sports Complex Pavilion (1650 Oakdale Ave, West St. Paul, MN 55118).

This is our trial event, giving us a chance to bring people together and explore what's possible. We hope this is just the beginning, with plans to grow into a larger, recurring event. Come be part of our first step! Vendor fees waived in year one ($75 refundable deposit required).

Vendors - setup may begin as early as 4 pm. Please arrive at a time that allows you to have your booth fully set up and ready by 5:50 pm. A $75 damage deposit is required from all approved applicants. A 10'x10' space under the covered pavilion will be provided. The deposit will be refunded after the event (please allow up to three weeks) provided all event rules and guidelines have been followed.

Entertainment - performance space will either be under our pavilion or a 10'x20' canopy tent. No formal stage provided.

Are you applying to provide entertainment at the Night Market? **If you are applying as a vendor, select "No,..." and continue to the next question.

Select all categories that apply to your product(s) sale type:

Name of Applicant

First NameLast Name

Name

As you wish to be displayed publicly

Name of Primary Person(s) On-Site for Check-In (if different than applicant)

First NameLast Name

Applicant Email

example@example.com

Applicant Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Applicant Address - this is where check(s) will be mailed, if applicable.

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Description of entertainment

I can provide a completed ST19 Operator Certificate of Compliance (MN State Tax Law) form if my application is accepted:

Download an ST-19 form here.

Upload your completed ST-19 Form or email to social@wspmn.gov. If application is declined, your ST-19 form will become void.

Original Products

Vendors are required to offer items that are substantially handmade. Products sold must be created or significantly handcrafted by the vendor. Mass-produced, commercially manufactured, or factory-made items are not permitted unless they have been substantially transformed through the vendor's original craftsmanship into a new, handmade product.

Electricity

Electricity is not available on-site for use by vendors unless written notice of electrical site approval is received in advance. Use of personal, quiet generators are permitted for food trucks/carts that are located outside of the pavilion space. Extension cords that run beside or must go across any walkways must be secured by a covering and/or proper tape.

Waste
No grease or gray water disposal is available. Water is not provided by the event. Trash barrels, recycling, and trash dumpsters are on-site. Vendors are responsible for removing debris and ensuring the general cleanliness of the area.

Photography and Promotion
Vendors agree to allow use of video and photography taken by event organizers and contracted photographers at the event, for promotional purposes.

Weather
Events will take place rain or shine. Severe weather may result in event cancellation at any point before or during the event. Applicants agree to be present despite mild weather conditions. Each participant is responsible for preparing displays to withstand weather fluctuations, including rain and wind.

Taxes and Insurance
Vendors execute this agreement as independent contractors and shall always have complete supervision, direction, and control over the services to fulfill requirements. Vendors execute this agreement as independent contractors, not as an employee of the event. Vendors will assume responsibility for appropriate payment of payroll taxes and charges under applicable federal and local law. Vendors agree to take complete responsibility for paying the relevant federal and state taxes as independent contractors. Vendors are required to carry their own insurance as the City of West St. Paul does not provide this coverage.

Sales
Price and terms of sales are between the buyer and seller. Vendors agree to demonstrate fair business practices. Wi-Fi will be availabe on-site - technical issues may arrise and vendors shall have alternate plans in place for these instances.

Terms

1. Vendors are required to stay on-site for the full duration of the event. 2. Music is not permitted unless an entertainment application has been received. 3. Approved vendors who violate event rules, laws, ordinances, etc. may be removed from participation, without refund, at the discretion of city staff.

Licensing
By completing this application, you are acknowledging that your operations have received and maintains all licensing, including food safety requirements.

For information regarding licensing, visit the Minnesota Department of Health Mobile Food Unit and/or Food Cart website or contact Food, Pools, and Lodging Services at:

Dakota County – MDH
Metro District Office
625 North Robert Street
PO Box 64975
St. Paul, MN 55164-0975
Phone: 651-201-4500
Email: health.foodlodging@state.mn.us

Each party operating in conjunction with applicant, including named applicant, acknowledges that the entirely of this application has been read, understood, shared, and agreed to the terms and conditions set forth herein

Electricity is being requested:

Extension cord, etc. need to be self-provided

Please upload applicable licensing document(s) or email them to social@wspmn.gov

Links to social media channels, website, etc.

Upload images of your products, logo, etc.

Your signature acknowledges and confirms agreement with the information provided on this form.

Accepted applications will be notified via email with a conditoanlly approved notice. Instructions to pay your deposit and submit any remaining paperwork will be shared. To receive a final approval letter, event organizers must receive all valid documents and a paid deposit of $75.

Participation and space placement are based on the needs of the event, space available, existing attendee presence, safety, sound, and relevancy of the application to the community. We cannot ensure the acceptance of all applicants. If registration is declined, all paid fees will be returned. Applications are reviewed and evaluated on a first come first served basis - the application will close on August 31 or when spaces have filled.

What is the duration of your entertainment?

Specify the specific time you'd like to perform (6-7pm 8:30-9 pm, etc.)

Leave blank if you do not have a preference.

EQUIPMENT: If requested, event organizers can provide Shure SM58 Vocal Corded Microphone and Shure BLX Wireless Handheld System Microphone w/ Cardiod / Dynamic Transmitter. Speakers are Harbinger Vari Series V23155.

Will you provide your own production equipment and setup? Mics, speakers, etc.

Other

Will you need the City provided equipment?

Electrical and space requirements:

How much load-in and setup time is required?

Total compensation request to fully execute your performance?

Taxes and Insurance: Entertainers and artists execute this agreement as independent contractors, not as an employee of the event. Entertainers and artists will assume responsibility for appropriate payment of payroll taxes and charges under applicable federal and local law. Entertainers and artists agree to take complete responsibility for paying the relevant federal and state taxes as independent contractors. Entertainers and artists are required to carry their own insurance as the City of West St. Paul does not provide this coverage.

Photography and Promotion: Vendors agree to allow use of video and photography taken by event organizers and contracted photographers at the event, for promotional purposes.

Electrical Accessories: Extension cords that run beside or must go across any walkways must be secured by a covering and/or proper tape.

Weather: Events will take place rain or shine. Severe weather may result in event cancellation at any point before or during the event. Entertainers and artists agree to be present despite mild weather conditions. Each applicant is responsible for preparing displays to withstand weather fluctuations, including rain and wind.

Each party operating in conjunction with applicant, including named applicant, acknowledges that the entirely of this application has been read, understood, shared, and agreed to the terms and conditions set forth

Your signature acknowledges and confirms agreement with the information provided on this form.