Thanks for taking the time to apply for a stall at WOMAD Aotearoa .  The Global Village is at the heart of the festival and is made up of stall holders selling a vast variety of international food and beverages. We aim to provide festival goers with a wide range of food choices, which are of impeccable quality, and add to the fun and vibrant atmosphere that is WOMAD Aotearoa. 

All applications are reviewed and considered, however, only a limited number of stalls are available.  Food stalls are placed in the Gables Lawn, the Bowl area, or the main Global Village food court.  Due to the huge number of traders that apply we will not be able to get back to everyone and apologise if you do not hear from us.

• Please take your time with the application and ensure you attach all necessary documents
• Late applications will NOT be accepted
• Incomplete applications will NOT be considered
  
  APPLICATION TIMELINE
  27 September - Applications close
  30 October - Applicants accepted/declined notification
  
  SUCCESSFUL APPLICANTS
  13 November - Stall holder contracts sent
  27 November - Signed contracts to be returned & invoiced for 50% stall deposit 
  15 December - Invoice payment required
  26 January - Remainder of stall fee payable & confirm number of passes required - no changes will be accepted after this point, and any further passes required will have to be purchased via our ticket outlet.
  22 April - Bond payments refunded
  

Your stall fee includes: 

• Allocated food stall space
• Power supplied (If you require additional 32 amps or three phase, extra $150+gst)
• 5 site passes (3x3m food stall) OR 8 site passes (3x6m food stall) *variable dependent on stall size
• Refundable bond
  
  IF YOU HAVE ANY QUESTIONS ABOUT THE APPLICATION PROCESS, PLEASE READ OUR FAQ's HERE.
  Alternatively you can contact the WOMAD Aotearoa office on 06 7598412 or email drew@womad.co.nz
  
  Please fill in the following details with care and good luck from the WOMAD Aotearoa team !

The address you provide us with above will be the address we send your bond refund cheque to, so please update us if your circumstances change.

STANDARD FOOD TRADER - all prices include bond

Option 1:

food, coffee or specialised drinks (non-alcoholic)
3m x 3m site (9 m2) approximately
includes five site passes 

Option 2:

3m frontage with 6m lengthwise
includes eight site passes 

NB: ONLY 7 AVAILABLE - please select a backup choice  

Option 3:

3x3 corner sites in main food court
includes five site passes 

NB: ONLY 2 AVAILABLE - please select a backup choice 

Option 4:

3x3m site (9 m2) main food court entrance front row
includes five site passes 

NB: ONLY 10 AVAILABLE - please select a backup choice 

CARAVAN FOOD TRADER - all prices include bond

Option 5:

catering caravan space (caravan supplied by trader)
3m x 3m site (9 m2)
includes five site passes 

Option 6:

catering caravan space (caravan supplied by trader)
6m x 3m site (18 m2)
includes eight site passes 

SPECIALIST FOOD TRADER

Option 7:

one site only - central high traffic and high profile site
10m x 10m (minimum) individual site (100 m2)
includes eight site passes, an area for food preparation and sale, as well as table and seating areas of exclusive use. Standard electricity and water provided.

A proposal is requested for the "concept" and may include decoration and theming - all furniture and fittings is the responsibility of the trader.

NB: ONLY 1 AVAILABLE - please select a backup choice 

STAFF PASSES

Please note: If you are bringing a food serving vehicle such as a caravan or truck please detail the actual measurements below:
Please provide the depth x height x length of your caravan/truck including the tow bar. This helps with the set up during pack in. Any vehicles that are not accurately measured as claimed in the original application will have to be charged accordingly and in extreme cases may be removed from site to avoid any logistical impact on other vendors.

 

 

ELECTRICAL EQUIPMENT, WATER & GAS

ELECTRICAL

List below all the electrical equipment (including coffee machines) you will bring to the festival.
Please also list the wattage and current of each. Under stating your requirements may mean loss of power to your site and the festival organisers may not be able to supply power for any additional equipment you bring. You are allocated 32 amps ONLY per site as part of your stall fee. 

All equipment must hold a current test tag and comply with AS/NZ 3760-2001 and be tagged accordingly. Any trader who has not tagged their items will be refused the right to trade and face a fine of $100 per untagged item. The right to begin trading will only resume once the items have been taken offsite to be tagged. ELECTRICAL TAGGING IS NOT PERMITTED ON THE FESTIVAL SITE.

Note: The electricians on site at WOMAD are there to sort power supplies and check electrical safety not to make your appliances fit what is provided, if you have any doubts please ask before arrival on site.

WATER

GAS

Please note: All traders using gas must make sure they are in compliance with NZ Gas regulations. ANY trader who is in breach of the regulations will be held liable under the act.

Gas on site Please NOTE:

All traders can have no more than 4 x 9kg bottles of gas at any time, this must be in use. Any gas not in use needs to be stored at the secure WOMAD NZ compound. There can be no more than 100kg of gas within any 3-metre area so please keep your gas bottles to a minimum. Any traders using gas bottles larger than 9kg must keep them restrained and off the ground i.e fixed to something sturdy and off the grass on top of a concrete garden paver etc – they must be secure and out of the way Gas bottles are not classed as empty unless professionally de-gassed ; therefore all empty gas bottles not being used by traders must be removed from site as they are classed as full and will count towards the allowed limit of 90kg per trader Caravan traders using gas must supply WOMAD NZ pre festival with their current Gas Certificates of Fitness for gas installations in their caravans – failure to provide these will forfeit the right to trade ALL gas bottles must be certified, and traders must be complying with the current regulations

 

Please enter the number of gas bottles below (in numerics ie. 1)

Are you exempt from the NPDC food licence fee?

This includes:

- Traders that hold a current registration certificate for a mobile food cart/unit
- Traders that hold current NPDC stall licence
- Fundraising (schools, etc) or for charitable cause

We will exclude the above when we invoice you.

Traders who hold a registration certificate for their main food premises only (restaurants, cafes, takeaways in town or elsewhere) are still required to pay for their stall at WOMAD.

MARKETING MATERIAL

Please provide links to any social media pages/website/Instagram/Facebook/Twitter for your business. This information may be used for promotional purposes in the lead up to the festival.