• 2026 Virtual Conference Workshop Proposal Form

    **DEADLINE IS FRIDAY, AUGUST 7, 2026**

  • Workshops for the 2026 HAPS Virtual Conference will have a flipped format. Pre-workshop material (either a video and/or preparatory articles) will be provided for attendees to peruse in Canvas before the synchronous session. Presentation materials will be posted for conference attendees to view anytime during the event. Attendees should be able to review the pre-workshop material in no more than 15-20 minutes.  Then, at a scheduled time on Saturday 10/17/26, presenters will facilitate a synchronous workshop activity in a HAPS-provided Zoom room.

    Proposals will be evaluated as they are received (we plan to notify all presenters by 8/17/2026 at the latest). We have slots for 15 workshops. If your workshop is accepted, you will qualify for a reduced conference registration rate. One of our volunteers will work with you to build the Canvas page for your workshop. You will also have a HAPS liaison to ensure your synchronous session runs smoothly.

    For more information about the Virtual Conference Workshops, please visit our website.

  • First Presenter

    All presenters must be registered for the conference by August 29, 2026, or the workshop will be canceled.
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  • Do you have any co-presenters who will present with you at the conference?*
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  • Workshop information

    If you are planning to propose more than one workshop, please submit each workshop proposal using a separate proposal form. Note that synchronous workshop activities will be 45-55 minutes long.
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  • Has this workshop been presented at a previous HAPS meeting?*
  • All potential conflicts of interest must be disclosed at this time. COI might include being a consultant, developer, or author for a company that sells in the A&P market. Another example might be that you are working on developing a tool that you plan to sell at a later date. Please see hapsweb.org for further clarification.*

  • Sponsored vs. non-sponsored workshops.  

    Simple version: If you mention the name of a product or entity in your workshop, then your presentation is considered a sponsored presentation. Sure, it gets more complicated, but start with that understanding. Read more here for additional, non-exhaustive, detail.

  • Does your workshop or abstract mention any product by name, whether it is available either for a cost or free? Or alternatively, is it focused on a single product, named or unnamed? This might include any online resource, any published resource like a book, any manufactured product, or things like apps.*
  • Can you present your workshop without mentioning the specific product’s name?  For example,  if you are talking about using free on-line resources for your class in your workshop, consider if you can do this workshop without mentioning a specific product.

  • Please modify your workshop abstract proposal to remove specific mention of any products or to refocus it away from a specific product before uploading it to this application. Proposals focused on or mentioning a product will not be accepted unless they are sponsored by a vendor.  Please note that we may need to limit the number of vendor sponsored workshops to one per vendor, and that not all sponsored workshops may be accepted.

  • If your workshop mentions any specific product, then it is either a sponsored workshop (requiring both that it be presented by a vendor and also that the $150 sponsored workshop fee is paid) or is not appropriate for presentation at the HAPS Virtual Conference. See the HAPS website for additional information.
  • Free products are defined by HAPS as products that are made available to HAPS members in their full, unrestricted form, at no cost, in perpetuity. HHMI is a good example of an organization providing this type of free resource. "Free" apps are not good examples - they are typically owned by groups intending to make money from the app. If they do not charge for their services, they typically collect data from users and sell that data. HAPS does not consider this "free."

  • A note about the images in your presentation: 

    It is important that you know the origin of, and have authorization to use, all of the images and graphics in your presentation. Ideally the images will be created by you, but if not then it is important that you have specific authorization to use the specific images that you choose to include. Images may be created by you or obtained from other sources, with permission. Images in the public domain (e.g., as is the case with some of the Creative Commons licenses) meet this requirement. In general, images from books, magazines, and websites generally do not meet the criteria for inclusion.  There is a great deal of misinformation about “fair use” of images, and so we ask that no presentation include images that are presumed to be allowable by a “fair use” argument.  


    If you have any questions or need additional information about the use of images or graphics in your presentation, please contact HAPS.


    Additional Resources:

    Creative Commons

    U.S. Copyright Office

    U.S. Patent and Trademark Office

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