EVENT SECURITY QUESTIONNAIRE & CLIENT BOOKING FORM
Client & Event Details
Client/Organisation Name
*
Event Name
*
Contact Person
*
Position
Telephone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
*
example@example.com
Billing Address
*
Event Address/Venue
*
Secondary Contact Person
Secondary Contact Number
Please enter a valid phone number.
Format: (000) 000-0000.
Event Type
*
Conference
Concert
Wedding
Festival
Corporate Event
Other
Event Date(s)
*
-
Month
-
Day
Year
Date
Setup Start Time
-
Month
-
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Event Start Time
*
-
Month
-
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Event Finish Time
*
-
Month
-
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Breakdown Finish Time
-
Month
-
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Expected Attendance
*
Age Demographic
*
Children
Youth
Adults
Families
Mixed
Public Event or Invitation Only?
*
Please Select
Public Event
Invitation Only
Ticketed Event?
*
Please Select
Yes
No
Alcohol Served?
*
Please Select
Yes
No
Any VIPs, Dignitaries or Special Guests?
*
Please Select
Yes
No
If Yes, Please Provide Details
Indoor or Outdoor Event?
*
Please Select
Indoor
Outdoor
Both
Number of Entry Points
Number of Exit Points
Parking Facilities Available?
*
Please Select
Yes
No
Limited
Disabled Access Available?
*
Please Select
Yes
No
Partial
Existing CCTV on Site?
*
Please Select
Yes
No
Public Address System Available?
*
Please Select
Yes
No
Fire Exits Clearly Marked?
*
Please Select
Yes
No
Venue Capacity
Site Plan Available?
*
Please Select
Yes
No
Security Requirements & Risk Profile
Security Requirements
*
Access Control
Ticket Checking
Bag Searches
ID Verification
Crowd Management
Perimeter Security
Backstage Security
Stage Pit Security
Car Park Security
Overnight Security
Close Protection
Control Room/CCTV Monitoring
Emergency Response
Lost Property
Queue Management
Search Teams
Other
Other Security Requirements
Has this event been held previously?
Any previous incidents or security concerns?
Expected attendance profile
Any known threats or risks?
High-profile guests attending?
Cash handling or merchandise sales?
Use of pyrotechnics or special effects?
Possibility of protests or demonstrations?
Any safeguarding concerns (children/vulnerable adults)?
Presence of alcohol or licensed bars?
Safety, Medical & Emergency Planning
Is a Risk Assessment available?
*
Please Select
Yes
No
Is an Emergency Evacuation Plan available?
*
Please Select
Yes
No
Is a Fire Marshal appointed?
*
Please Select
Yes
No
Are First Aiders on Site?
*
Please Select
Yes
No
Medical Team Provider
Local Hospital Information
Emergency Assembly Point
Contractors & Suppliers Details
Staffing Requirements
Security Guards - Number Required
*
Door Supervisors - Number Required
*
Female Officers - Number Required
*
Team Leader / Supervisor - Number Required
*
CCTV Operators - Number Required
*
Traffic Marshals - Number Required
*
Close Protection Officers - Number Required
*
Overnight Guards - Number Required
*
Preferred Uniform
Smart Corporate
High Visibility
Suit and Tie
Plain Clothes
Other
Preferred Uniform - Other (please specify)
Key Contacts
Event Manager - Name
*
Event Manager - Role
*
Event Manager - Mobile Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Venue Manager - Name
*
Venue Manager - Role
*
Venue Manager - Mobile Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Health & Safety Lead - Name
*
Health & Safety Lead - Role
*
Health & Safety Lead - Mobile Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Production Manager - Name
*
Production Manager - Role
*
Production Manager - Mobile Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
First Aid Provider - Name
*
First Aid Provider - Role
*
First Aid Provider - Mobile Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Emergency Contact - Name
*
Emergency Contact - Role
*
Emergency Contact - Mobile Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Documents Provided
Documents Provided
*
Event Programme
Site Plan/Layout
Risk Assessment
Emergency Evacuation Plan
Public Liability Insurance
Security Plan
Medical Plan
Traffic Management Plan
Licensing Documentation
Other
Special Instructions
Client Declaration
Client Name (Declaration)
*
Position (Declaration)
*
Organisation (Declaration)
*
Signature
*
Date (Declaration)
*
-
Month
-
Day
Year
Date
Office Use Only
Reference Number (Office Use Only)
Quotation Number (Office Use Only)
Risk Rating
Low
Medium
High
Recommended Staffing Level
Operations Manager Approval
Date Approved
-
Month
-
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Deployment Supervisor
Special Instructions (Office Use Only)
Submit
Submit
Should be Empty: