MARKETING SUPPORT INCLUDED
As a hosting instructor, your rental includes collaborative marketing support. Required information to provide marketing support:
- Description of hosted class/workshop
- Bio of instructor
- Price
- Time
- Social media collab post on @coastalflowoc Instagram on an agreed date/time
- Instagram story promotion with link to book on agreed date/time
- Event listing on coastalflowoc.com website
- Monthly email announcement to our member community (sent out by the 5th of each month)
- Marketing materials must be submitted at least 10 days prior to event date for inclusion.
EQUIPMENT USE & CARE
The following equipment is available for your use:
- Pole (6 available)
- Aerial Pole (4 available)
- Lyra (4-6 available)
- Silks (4-6 available)
- Hammock (4-9 available, more than 6 for soundbaths/aerial yoga only)
- Crash pads
- Warm-up mats
- Resistance bands
- Foam rollers
- Lacrosse balls
- Pilates balls
EQUIPMENT RESPONSIBILITY
- Wiped down with provided cleaning supplies after use
- Returned to its designated storage location
- Left in the same condition as received
- Any damage to equipment must be reported immediately. Repair or replacement costs will be charged to the instructor.
CAPACITY & SAFETY
- Maximum capacity: 10 attendees per studio space
- Waivers required: All attendees must complete Coastal Flow liability waiver before participation
- Instructor certification: Instructor confirms they are qualified and certified to teach the planned class content
- Emergency procedures: Review emergency exits and protocols at coastalflowoc.com/safety before your rental
- Emergency Contact: Dana (Owner) - 949-734-0660
CANCELLATION POLICY
- 7+ days prior to rental: Full refund of deposit and any payments made
- Less than 7 days prior to rental: 50% refund
- Less than 24 hours cancellation or no-show: No refund, full rental fee charged
- Coastal Flow reserves the right to cancel rentals due to facility emergency, with full refund provided.
INSURANCE REQUIREMENTS
In-house instructors are already covered under studio policy.
FACILITY POLICIES
Liability Waivers:
- All non Coastal Flow member attendees must sign a Coastal Flow liability waiver before participating in the workshop/class
- Instructor is responsible for ensuring all waivers are completed
- Waivers can be completed digitally in advance or on paper upon arrival. It is the responsibility of the instructor to complete and send this to Coastal Flow.
- No attendee may participate without a signed waiver on file
- Waiver link will be provided to instructor upon booking confirmation
Food & Beverage:
- No food or beverage permitted inside studios
- Water bottles with secure lids are permitted
- Food/drinks allowed in lobby and balcony areas only
Alcohol Policy:
- No alcohol consumption by instructor or attendees before or during the rental period
- Post-class celebrations must take place outside the facility
Cleanliness Standards: Studio must be returned in the condition it was received
- Floors swept/clean
- All apparatus wiped down and properly stored
- Lights, candles, and music turned off
- Personal belongings removed
- Trash disposed of properly
Studio Access:
- Coastal Flow Instructors use their own personal studio access code
- Doors must be locked when leaving
Subletting Prohibition:
- Instructor may not resell, subdivide, or transfer their reserved time slot
- All attendee payments collected directly by instructor
- Coastal Flow is not responsible for instructor's revenue collection
DEPOSIT & DAMAGE POLICY
- A 50% deposit secures your booking and is applied toward your total rental fee. The remaining balance is due on the day of rental before class begins.
- Instructor is financially responsible for repair or replacement
- Cost will be assessed and charged within 7 days of incident
- Normal wear and tear excluded
PAYMENT INFORMATION
Payment Methods for Deposit: Card on File / Studio Growth, Zelle OR Cash
AGREEMENT & SIGNATURE
- I have read and agree to comply with all terms and conditions outlined in this Instructor Studio Rental Agreement. I understand that failure to comply with these terms may result in forfeiture of deposit and/or denial of future rental privileges.
- I acknowledge that I am solely responsible for:
- The safety and supervision of all attendees
- Collection of signed liability waivers from all participants before class begins
- All revenue collected from attendees
- Proper use and care of studio equipment
- Adherence to all facility policies
Coastal Flow (the “Studio”) agrees to be bound by these same terms; however, the specific operational details of any individual rental arrangement (including, but not limited to, studio space allocation, scheduling, and staffing) are subject to change at any time due to studio availability or other operational considerations. Whenever reasonably possible, the Studio will provide prompt notice of such changes. This agreement shall be governed by the laws of the State of California.