• Region One ESC Presenter Proposal Form

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  • Fall Media Fair

    October 23, 2026
    Region One ESC Conference Center
    1900 W. Schunior Edinburg, TX 78541

    Submission Deadline:

    For more information contact
    Anna Sepeda asepeda@esc1.net 956-984-6072
    Vilia Garcia vilgarcia@esc1.net

  • Presentations will be limited to 45 minutes each. Presentation rooms will have wireless internet access, a screen, a projector and microphone. Presenter must furnish all other equipment and accessories, such as adapters, etc.

    The registration fee is waived if your proposal is accepted.

    • District Presenters: Must register through the Region One ESC Professional Development Online System at www.esc1.net/staffdevelopment using the designated workshop number. If selected to present, the registration fee will be waived. District Presenters -- if more than one co-presenter name is entered, only the presenter and first co-presenter name listed will have their registration fee waived.
    • Sponsor Presenters: Must have an approved Sponsor Interest Form at the Gold or Silver level. Presenter must be listed in the Name Badge section.

    Presentation confirmation and session details will be provided once your proposal form has been approved.

  • Contact Information

  • Format: (000) 000-0000.
  • Would you be interested in a hotel room block for this event?*

  • Presentation Information

  • By aligning with strategic documents like School Library Programs: Standards and Guidelines for Texas, librarians can better connect their practices, programs and spaces to educational innovation in schools.

    Select the principle your session proposal most closely aligns to - School Library Standards

  • Select a Strand*
  • Proposed Session Target Area*
  • Grade Level Focus | Select all that apply*
  • Would you be interested in a repeat session if additional time slots are available?*

  • Region One ESC | Venue Usage Guidelines

  • Presenters must adhere to the following guidelines:

    • Do not attach items to any surfaces. Tape, tacks, nails, or adhesives are not permitted on walls, floors, furniture, or fixtures.
    • Helium balloons, confetti, glitter, and balloon shine spray are prohibited due to safety and cleaning concerns.
    • Unapproved extension cords are not allowed. Cords may not run across rooms due to fire and tripping hazards.

    Clean-Up/Damage Fee

    • A $150 fee will be charged to exhibitors if residue is left on surfaces or if hard-to-clean materials are left on the floor.
    • This fee also applies to any damage caused by tape removal or by dragging equipment or furniture that results in floor scratches.
  • I will adhere to the Region One ESC Venue Guidelines*

  • Region One Education Service CenterConsultant/Partner Guidance on Language Usage Acknowledgment Form

  • This guidance is based on communications received from the federal government regarding best practices in communication related to Diversity, Equity, and Inclusion (DEI). To maintain clarity and consistency in our communications and materials, Region One ESC has updated its language and content guidelines regarding the use of terms and topics related to DEI. All materials—including but not limited to word choices, concepts, resources, and slide decks—shared with participants prohibits the inclusion of DEI-related language, themes.

    Furthermore, this document is incorporated into any contractual agreement your organization may have with Region One. Failure to adhere to these guidelines may result in the cancellation of any current or future agreements with Region One Education Service Center.

    Equal Treatment of All Persons: Consistent with Article I, Section 3a of the Texas Constitution, the Fourteenth Amendment to the United States Constitution, federal and State law, and Executive Order No. GA-55, Contractor represents and warrants that:

    a) all conduct under this Contract shall be administered and performed in a neutral manner without regard to race of persons; 

    b)  Contractor shall not,in the specific performance of this Contract,elevate one individual person over another, or advantage any one person over another, due to race; 

    c)  Contractor shall not,in the specific performance of this Contract, employ practices or engage in any advancement of the programs known as diversity, equity and inclusion, critical race theory, affirmative action, or other similar, divisive agendas; 

    d)  Contractor’s staff, agents, and subcontractors that are selected and employed in the specific performance of this Contract shall be selected and employed solely on merit and the ability to perform; and 

    e)  Contractor shall ensure that any subcontractors participating in the specific performance of this Contract represent and warrant to the provisions of this Clause 


    Biological Sex and No Preferred Pronouns: Contractor represents and warrants that it shall ensure that all actions in specific performance of this Contract shall comply with federal and state law and reflect that there are only two sexes. Contractor’s employees, officers, representatives, subcontractors, and agents shall not, in performance of this Contract, present, direct, request, or suggest the use of preferred personal pronouns in professional correspondence or presentations.
    Additionally, Region One ESC reserves the right to review and assess any public-facing materials, including online representations (such as websites and social media), to ensure compliance with these guidelines.

    By signing below, you acknowledge receipt of this guidance, understand that it is based on federal government communications, and agree to adhere to the updated standards in all materials, communications, and online representations shared on behalf of or in collaboration with Region One Education Service Center.

    Should you have any questions or require further clarification, please feel free to contact our office.

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