Hawks Track Club & XC Team Registration Form

Hawks Track Club & Cross Country TeamREGISTRATION FORM
Registration Instructions
1. Complete and return the Registration Form. Select payment option and uniform size. Sign all required forms.
2. Athlete Participation Agreement - Complete one form for each athlete participating.
3. Code of Conduct Form - One per athlete. Physicals are recommended but not required unless the athlete is under a doctor's care, takes medication regularly, or has a medical condition requiring physician approval.
4. Athlete Apparel Form - Complete and return for all athletes.
5. Parent Volunteer & Fundraising Information Form - Required at registration.
If you prefer to submit PDF via email, please complete the attached PDF and return via email: hawkstrackclub@yahoo.com or bring to practice with a copy of your child's birth certificate or passport.

You may also download a copy of your completed online form once you reach the end.
2026 Competition Divisions
Age Eligibility:
Athletes compete based on their age as of December 31, 2025 for the 2026 Cross County Season.

2026 Competition Divisions

Division	Age
Tiny Tots	3-4
Gremlins	5-6
Primary	7-8
Bantams	9-10
Juniors	11-12
Youth	13-14
Intermediates	15-16
Young Men/Women	17-18

Required Registration Documents
- Completed Registration Forms
- Registration Fee
- Copy of Birth Certificate, Passport, or Government ID
Payment Options: CashApp • Zelle • Venmo • PayPal
Payment To: Hawks Track Club
Phone: (818) 321-7133
Hawks Track Club – Nonprofit 501(c)(3) • Tax ID: 27-1193878
Registration Form Submitting
EMAIL REGISTRATION: hawkstrackclub@yahoo.com

HAWKS CROSS COUNTRY REGISTRATION
PARENT/GUARDIAN INFORMATION
Parent's Name
Phone#
Format: (000) 000-0000.
Email Address
example@example.com
Athlete #1's Name
Athlete #1's Date of Birth
Athlete #1's Age
Athlete #1's Gender
Athlete #2's Name
Athlete #2's Date of Birth
Athlete #2's Age
Athlete #2's Gender
Athlete #3's Name
Athlete #3's Date of Birth
Athlete #3's Age
Athlete #3's Gender
As we prepare to begin the first two weeks is important as everyone is meeting for the first time as well as athletes learning and preparing for their season. It will be hot, so bring water, dress in PE attire and bring a large towel for grass exercise.
Registration:
$300 per athlete + $50 uniform per athlete
Raffle Refundable deposit: $75.00
Volunteer fee $50.00
Practice: we practice 2 x per week (Tuesdays/Thursdays)
August: Tuesdays/Thursdays 6:00pm-7:00pm
September: Tuesdays/Thursdays 6:00pm-7:00pm
October: Tuesdays/Thursdays 5:30pm-6:30pm
PRACTICE SITES:
George Manooshian Park-Glendora, CA

Horsethief Canyon Park - San Dimas

Gladstone Park - Glendora, CA
Cross Country Meets: 6-8 cross country meets at VARIOUS PARKS allowing meets.
Cross Country Days/Times: Saturday mornings 8:00am to 11am (meets begin in September)
It is MANDATORY for your child to participate in 1-DAY per week of practice to be allowed to run in meet.
Volunteer: I understand; I must volunteer for 3 hrs during the Fall Season or OPT OUT of Volunteering.
Fundraising: I understand; I must participate in the team's Fundraisings or OPT OUT.
Check Policy: We do not accept personal checks, please get a money order or cashiers check.
Refund Policy: We offer 50% refund prior to August 15th only. No refunds will be provided after two weeks of joining, no exceptions.
Accept Refund Policy - Please Initial here:
Type your Initials:
REGISTRATION FORMS:

SATURDAY MEET DISTANCE:

Division	Age	Distance	School Track
Tiny Tots	Age 3-4	1K = 1mile	4 Laps
Gremlins	Age 5-6	2K= 1.24 miles	6 Laps
Primary	Age 7-8	2K= 1.24 miles	6 Laps
Bantams	Age 9-10	3K= 1.86 miles	8 Laps
Junior	Age 11-12	3K= 1.86 miles	8 Laps
Youth	Age 13-14	4K= 2.49miles	10 Laps

I agree to participate in the Hawks Track & Cross Country to the best of my ability, have fun and make new friends following all rules, training expectations and policies/procedures in a positive, respectful, co-operative manner.
Parental Signature:
Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate

Inland Empire Youth ConferenceA Youth Sports Athletic Conference
Athlete Participation Agreement
Sport:
Age:
Gender:
Season Year
Conference Member Team
Name of Sport Division
Please Read Carefully and Note
Completion of this application DOES NOT guarantee applicant a position on a team. No applicant will be allowed to participate in any activity until this form has been completed in full and accepted by the above named member organization. Member's organization acceptance is subject to final approval and certification by the sport. PLAYER AND PARENTS TAKE NOTE: All rules concerning certification, eligibility, playing rules, sport/conference procedures, and any dispute arising from these rules are proceduresrests solely with the sport and/or conference. The final arbitration is the Inland Empire Youth Conference; Executive Board. I agree to abide to all conference decisions.
SECTION I. APPLICAT'S STATEMENT (Applicant must complete and sign this section)
I will abide by the following rules and carry them out to the best of my ability.
1. I will maintain at passing grades throughout the school year.
2. I will compete in any position assigned and do my best for the team.
3. When my team is not running I will stay off the track/course field completely and will not interfere with those participating.
4. I solemnly pledge that I will not in any way damage, or deface any property, building or equipment at the any conference events.
5. I agree to abide by all decisions of meet officials and will not create any unsportsmanlike gestures at any time.
I promise that I will be a lady/gentleman at all times and I will refrain from using any foul language.
7. I agree that I will remain a member of the team and the organization until properly released.
8. I agree to return the uniform and other equipment issued to me in as good a condition as when received if required.
Athlete's Name
Athlete's School
Date of Birth

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Age
Athlete's School District
Parent's Name
Email
example@example.com
Phone
Format: (000) 000-0000.
SECTION II. Parent's/Guardians Acknowledgement, Authorization and Consent(PARENT/GUARDIAN SIGN BELOW)
RELEASE: I/WE, the parent(s)/legal guardian(s) of the applicant, authorize my/our child to participate in all Inland Empire Youth Conference and member club activities during the current season. I/WE understand that participation in youth sports involves certain risks, including transportation to and from events, and voluntarily assume those risks. I/WE agree to release and hold harmless IEYC, its member clubs, officers coaches, volunteers, sponsors, and participants from any claims or liabilities arising from the applicant's participation, except as otherwise provided by law.
ATTEST:I/WE certify that the information provided on this application is true and accurate. I/WE understand that participation is subject to the rules and policies of the Inland Empire Youth Conference and its member clubs. I/WE have read and understand these provisions and agree to abide by conference rules and procedures.
MEDIA RELEASE: I/WE certify that the information provided on this application is true and accurate. I/WE understand that participation is subject to the rules and policies of the Inland Empire Youth Conference and its member clubs. I/WE have read and understand these provisions and agree to abide by conference rules and procedures.
INSURANCE: I/WE understand that athletes and member clubs must obtain Insurance coverage through AAU Sports and acknowledge that any available accident coverage may be secondary to other personal or family insurance. Information regarding coverage and claims procedures is available at www.aausports.org. Any injury sustained during IEYC activities should be reported promptly to the athlete's coach or club representative.
New Athlete or Returning Athlete
ATHLETE - AAU MEMBERSHIP # (if applicable)
CLUB-AAU MEMBERSHIP# (if applicable)
MEDICAL TREATMENT AUTHORIZATION
In the event of injury or illness to the above named applicant, I/WE hereby grant authority to a qualified physician to render such medical treatment to the athlete as said physician deems necessary under the circumstances upon presentation of this consent form.I declare under penalty of perjury that I am a parent or guardian of _____________.
NAME OF ATHLETE
NAME PARENT or GUARDIAN (Please Print)
Signature
DATE

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate

INLAND EMPIRE YOUTH CONFERENCETrack & Field and Cross CountryCODE OF CONDUCT & ZERO-TOLERANCE POLICY
The Inland Empire Youth Conference (IEYC) is committed to providing a safe, healthy, fun, and competitive environment for all participants. Every athlete has the right to compete in an atmosphere that promotes respect, sportsmanship, and fair play. IEYC maintains a zero-tolerance policy for violence, harassment, and inappropriate conduct.
1) All athletes, parents, coaches, volunteers, and spectators are expected to conduct themselves in a respectful manner.
Any participant, coach, parent, or spectator involved in fighting, violent behavior, or other serious misconduct will be removed from an event and may face suspension from future IEYC activities.
2) Any serious incident occurring during an IEYC practice, meet, game, or event must be reported to the appropriate Sport Commissioner or Conference official within twenty-four (24) hours
3) All athletes, parents, coaches, & spectators are expected to conduct all events in a respectful manner.
4) Any participant, coach, parent, or spectator involved in fighting, violent behavior, or other serious misconduct may be removed from an event and may face suspension from future IEYC activities.
5) The use or possession of alcohol, illegal drugs, tobacco products, or vaping devices at any IEYC event is prohibited. Individuals found in violation of this policy may be removed from the event and subject to additional disciplinary action.
6) The Sport Commissioner or designated committee shall review reported incidents and determine any penalties or sanctions. Additional sanctions may be imposed on individuals or member clubs that violate Conference rules or fail to comply with disciplinary actions.
7) By signing below, I acknowledge that I have read, understand, and agree to abide by the policies and standards of the Inland Empire Youth Conference. Any Athlete, Coach or Parent refusing to sign this document will not be able to participate in meets/events or activities.
Athlete Medical Approval and Parent/Guardian Authorization
INLAND EMPIRE YOUTH CONFERENCE TRACK & FIELD AND CROSS COUNTRY strongly recommends that children have a medical check-up by a physician prior to participating. To participate in this CONFERENCE, the child's parent or guardian MUST fill out one of the statement below and sign at the bottom.
I am aware that Track & Field and Cross Country are physically demanding sports that requires effort to participate. I am not aware of any MEDICAL or physical condition (s) of my child (name listed below) that would limit his/her participation in the INLAND EMPIRE YOUTH CONFERENCE Track and Field and Cross-Country programs.
ATHLETE
CLUB
Does your child have any medical or physical conditions that are of concern to me?
If yes, please explain:
Athlete Medical Approval
A medical examination is not required and is left to the discretion of the parent or guardian. By signing below, I/WE certify that the athlete is in good health and able to participate. If the athlete is under a physicians care or taking prescribed medication, written medical approval is required prior to participation.
Doctor's Name
DATED:

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
PERFORMANCE ENHANCING SUBSTANCES: The Inland Empire Youth Conference (IEYC) prohibits the use, possession, or distribution of performance-enhancing substances, illegal drugs, or banned supplements by any participant. Athletes are expected to compete fairly and in accordance with all youth sports rules and standards. Violations may result in suspension or removal from participation as determined by IEYC and its member organizations.
Athlete Name (print)
Athlete Signature
Parent Name (print)
Parent Signature
Coach/Club Official Name (print)
Coach/Club Official Signature

Hawks Track Club & Cross Country Team
Submit Registration Form Options
Congratulations! Thank you for completing the Registration Packet to join the Hawks Track Club and Cross Country Team.
You can preview your PDF at the bottom and send yourself a copy.

Paper registration, please email to:
hawkstrackclub@yahoo.com
a) Subject of email: Registration
b) Don't forget to send a copy of your child's Birth Certificate, ID or Passport with the packet for completion.
c) Once Registration Packet is received you will receive a confirmation email or call back within 24hrs with payment information.
d) Running Uniforms (Top & Bottoms)
$50.00 Youth size per athlete
$60.00 Adult size per athlete
Payments can be made ONLINE by sending payment to (818)321-7133
Venmo, Zelle, CashApp or Website www.HawksTrackClub.org
In-Person: at any sign-up dates or any practices
By Mail: Hawks Track Club
616 W. Route 66
Glendora CA 91740
Welcome to the Hawks Family!
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Hawks Track Club & Cross Country TeamREGISTRATION FORM

Registration Instructions

2026 Competition Divisions

Required Registration Documents

Registration Form Submitting

HAWKS CROSS COUNTRY REGISTRATION

PARENT/GUARDIAN INFORMATION

PRACTICE SITES:

REGISTRATION FORMS:

Inland Empire Youth ConferenceA Youth Sports Athletic Conference

Athlete Participation Agreement

Please Read Carefully and Note

SECTION I. APPLICAT'S STATEMENT (Applicant must complete and sign this section)

SECTION II. Parent's/Guardians Acknowledgement, Authorization and Consent(PARENT/GUARDIAN SIGN BELOW)

INLAND EMPIRE YOUTH CONFERENCETrack & Field and Cross CountryCODE OF CONDUCT & ZERO-TOLERANCE POLICY

Athlete Medical Approval and Parent/Guardian Authorization

Hawks Track Club & Cross Country Team

ATHLETE APPAREL FORM

Hawks Track Club & Cross Country Team