Loudoun Fall Festival and Holiday Market 2026 Vendor Application

Loudoun Fall Festival

October 10-11, 2026

11 AM- 5 PM

Loudoun Holiday Market

November 28-29, 2026

10 AM - 4 PM

Dulles Town Center

Sterling, VA
Rain or shine.🌧️🌞

Open Air Lot in front of Macy's.

**Vendors will have options to choose one day or multiple days.

Demographic Overview (5-Mile Radius from Dulles Town Center)

-Population: 208,127

-Median Household Income: $153,758

We're on the lookout for a wide range of vendors offering quality, unique products - perfect for creating cherished gifts for our customers.

We are looking for vendors in these categories:

-Handmade vendors: General art, home decor, candles, body care, jewelry, accessories, wood working, clothing etc.

-Vintage vendors: Sellers offering curated vintage items and collectibles.

-We welcome all kinds of food vendors.

-General local businesses: any kind of local business are welcome to showcase products or services.

-Non-profit organizations.

The event will be held at Dulles Town Center, a major retail destination in Northern Virginia. Its central location attracts shoppers not only from Loudoun County but also from Fairfax and surrounding regions. The outdoor space at Dulles Town Center has hosted numerous successful vendor markets and community festivals. This is one of the best spots for a market event in Loudon County and the surrounding areas.

You will benefit from extensive marketing, including paid social media promotion, local advertising, and features in local media and local influencers.

Vendors kindly commit to supplying all essential items like signs, tents, and anything else they may require for the event. We ask that you furnish your own tables, chairs, tents, and equipment needed for a self-sustained booth.

**We have limited space for each category which allows us to maintain a diverse and balanced range of offerings. This ensures that patrons have a varied and enjoyable shopping experience, with a wide array of products to choose from. It also prevents oversaturation in any one category.

Booth fees:

Afterpay™️ payment plan is available (Split your payment into 4 interest-free payments, payable approx. every 2 weeks).

Local non-profit organizations that do not sell items:

Free (limited to two spots), or $105/day after free spaces are filled. Free spaces are assigned on a first-come, first-served basis. Please provide us a copy of your 501(c)(3) documentation upon submission of your application or as soon as possible after. In order for an application to be considered complete for the purposes of free booth assignment, we will need a copy of this form.

Local non-profit organizations that sell items: $125/day

Young entrepreneur vendor fees (the business must be run by the child/children, and they must be 18 years old or younger to qualify for the reduced rate.):

Fall Festival:

Single booth (10x10 foot space)

One day: $95, after September 25 $105
Two days: $180, after September 25 $190

Holiday Market:

One day: $105, after October 25 $115
Two days: $195, after October 25 $205

Handmade, Vintage vendor, Single packaged dessert foods, snack (e.g popcorn, cookies, cupcakes) vendor fee:

Fall Festival:

Single booth (10x10 foot space)

One day: $155, after September 25 $165
Two days: $310, after September 25 $330

Double booth (20x10 foot space)

One day: $305, after September 25 $315
Two days: $590, after September 25 $620

Holiday Market:

Single booth (10x10 foot space)

One day: $165, after October 25 $175
Two days: $320, after October 25 $340

Double booth (20x10 foot space)

One day: $315, after October 25 $325
Two days: $600, after October 25 $630

Non-cottage food (e.g. pizza, sandwiches, drinks) vendor fee:

Fall Festival

Single booth (10x10 foot space)

One day: $265, after September 25 $275
Two days: $510, after September 25 $520

Double booth (20x10 foot space)

One day: $500, after Septmber 25 $510
Two days: $980, after September 25 $1010

Holiday Market

Single booth (10x10 foot space)

One day: $275, after October 25 $285
Two days: $520, after October 25 $530

Double booth (20x10 foot space)

One day: $510, after October 25 $520
Two days: $990, after October 25 $1020

General vendor fee (non-handmade or vintage) and &

Beverage-Only Vendor

Fall Festival:

Single booth (10x10 foot space)

One day: $185 after September 25 $195
Two days: $350, after September 25 $365

Double booth (20x10 foot space)

One day: $350, after September 25 $365
Two days: $670, after September 25 $685

Holiday market

Single booth (10x10 foot space)

One day: $185 after October 25 $195
Two days: $350, after October 25 $365

Double booth (20x10 foot space)

One day: $350, after October 25 $365
Two days: $670, after October 25 $685

**Limited electrical outlets available upon request. Electricity access will be limited and cannot be guaranteed. Vendors are strongly encouraged to bring their own alternative power sources (such as generators or battery packs) if electricity is essential for their operations.

Refund & Cancellation Policy
We offer a full refund for cancellations submitted on or before the following dates:

Loudoun Fall Festival: September 15, 2026.

Starting September 16, 2026, no refunds or credit transfers will be issued for Loudoun Fall Festival cancellations.

Loudoun Holiday Market: October 15, 2026.

Starting October 16, 2026, no refunds or credit transfers will be issued for Loudoun Holiday Market cancellations.

Our event is rain or shine. However, in case of severe weather or if the event must be cancelled for any reason out of organizer's control, we will attempt to reschedule the event. If you cannot attend the new rescheduled date, we can credit you for one of our future events of your choice. There will be no refunds, as we a make a significant investment into the venue, advertising, etc. Please rest assured that your payment will not go to waste. We are committed to ensuring that you receive the full value of your investment with us.

Thank you for choosing our market. We appreciate your interest, we and look forward to providing you an unforgettable experience.

If you have any questions, please feel free to message us on Facebook or Instagram; or email us at nlm@nlmclaughlin.com

Preferred Email (please double check spelling as we will use this email for communication)

example@example.com

Confirm Email

example@example.com

Full Name (First and Last)

First NameLast Name

Business Name

What category is your product or business? (Select all that apply)

Please specify if you selected 'Other’.

Please describe your business and the products you’ll be selling at our market. If they’re physical products, are they handmade or designed by you?

Did you participate in any of our previous events?

What day(s) are you attending?

Booth Space Selection

Food Truck / Trailer Information: If you are bringing a food truck or trailer, please provide the following details:Total length (including hitch and bumper) and Width.

Business Address (Street Address, City, State)

Street Address

Street Address Line 2

CityState / ProvincePostal / Zip CodeCountry

Phone Number

Your phone number helps us contact you quickly for urgent updates, weather notices, or event-day coordination.Format: (000) 000-0000.

Social Media Link (If you don't have one, please answer 'none')

Website (If you don't have one, please answer 'none')

Please upload 3-4 pictures of your products or service and set up

Price range of your products/service

Feel free to share any other craft shows or events you've been a part of. Don't worry if you're new to this – previous experience is not a requirement.

Vendor Fee Payment Preference

If you’re a food vendor, please upload your food license/temporary food permit copy (or email us by April 10, 2026 or 3 weeks prior to event dates)

Food Vendor Insurance Confirmation

How did you hear about our event?

Are you applying as a young entrepreneur (under 18)?

If you are applying as a young entrepreneur, please indicate the age of the young entrepreneur who runs the business?

For vendors who signed up and paid for Frederick Fall Fest (October 19, 2025) or the Inner Harbor Art & Eats Festival (November 16, 2025), which were rescheduled due to weather and you were unable to attend, you’re welcome to use your credit toward one of these events. *If you are using a credit for this event, please let us know which event your credit is from.

Other

Additional Notes (Optional)

Signature

First NameLast Name

I acknowledge that I have read and agree to the event rules, refund, and weather policies as described above.

After submitting your application, you will get a copy in a confirmation email. If you do not get an email confirmation, it means you didn’t successfully submit the form. It may take about 2-7 days for us to review it. We’ll send you an email notification about your application status. If you are approved, we’ll also send you payment information. Please feel free to reach out through email or messenger if it takes longer than a week. Thank you!