GA-507 FY2026 CoC Competition Application (HMIS Renewal Application)
1. Applicant Organization Name
2. Subrecipient or Sponsor Organization, if applicable (Leave blank if not applicable)
Applicant Contact Information
3. Primary Applicant Contact Name
4. Primary Applicant Contact Phone Number
5. Primary Applicant Contact Email Address
6. Secondary Applicant Contact Name (optional)
7. Secondary Applicant Contact Phone Number (optional)
8. Secondary Applicant Contact Email Address (optional)
9. HUD Project Name (Please make sure this matches the GIW.)
10. HUD Grant Award Number (Please make sure this matches the GIW.)
11. HUD Project Type
Please Select
HMIS
SSO-Coordinated Entry (SSO-CE)
Transitional Housing (TH)
Transitional Housing and Rapid Rehousing Joint Component Project (Joint TH/RRH)
Supportive Services Only (SSO)
Supportive Services Outreach (SSO-Outreach)
Permanent Housing - Rapid Rehousing (RRH)
Permanent Housing - Permanent Supportive Housing (PSH)
CoC Planning (Collaborative Applicant Only)
12. Current HUD Award Amount (Please make sure this matches the 2025 GIW)
13. Organization SAM Registration Expiration Date
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
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Renewal Project Program Description
14. Project Description: Describe HMIS system structure; coverage across CoC agencies; role in supporting system-wide outcomes; how the system supports data collection, reporting, and decision-making.
0/5000
15. HMIS Services & Support Model: Describe user support/helpdesk; training model (onboarding + ongoing); system accessibility and usability; data governance and oversight processes.
0/2000
16. System Coverage and Participation: Describe participant expectations for engagement in services, including frequency, required vs. voluntary participation, types of services, and how participation supports progress towards self-sufficiency.
0/2000
17. System Accessibility & User Experience: Describe ease of use; accessibility for providers; strategies to increase participation and engagement.
0/2000
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18. Lived Experience Involvement
Upload documentation to demonstrate that the agency meets HUD's requirement to provide for the participation of not less than one homeless individual or formerly homeless individual on the board of directors, employed by the project organization, or on another equivalent policymaking entity (e.g., ICH), to the extent that such entity considers and makes policies and decisions regarding any project, supportive services, or assistance provided in the CoC project.If the individual with lived experience is employed by the organization, they must hold a management-level position with policy influence or decision-making authority.Documentation may include a list of board members or members of another policymaking entity, with a notation identifying which member(s) meet this requirement.
Upload this document in PDF format. Maximum file size is 16MB. Please name this document: HUD Project Name_PWLE_Board
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19. Persons with Lived Experience: Describe how your agency, with at least two concrete and recent examples, provides for meaningful involvement of people who are homeless or formerly homeless in agency or project policy making.
0/2000
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COORDINATED ENTRY & SYSTEM INTEGRATION
20. Coordinated Entry Integration: Describe how HMIS supports CE referrals, prioritization, and case conferencing.
0/2000
21. Data Use in CE Decision-Making: Describe how HMIS data informs prioritization and how data is used for system-level decisions.
0/2000
22. Real-Time Data Availability: Describe how current and accessible HMIS data is across the system and any delays and mitigation strategies.
0/2000
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PERFORMANCE & DATA QUALITY
23. Performance Improvement Strategy: Describe how the HMIS project monitors performance; how data quality is improved; how reporting capacity is strengthened over time.
24. Reporting Capacity: Describe HMIS reporting tools, dashboards, and capabilities and the Ability to produce APRs, SPMs, and ad hoc reports.
0/2000
25. APR Submission Timeliness: Was the APR submitted within 90 days?
Yes
No
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UTILIZATION & SYSTEM PERFORMANCE
26. HMIS Participation Rate: Provide % of CoC projects actively using HMIS
27. System Utilization: Describe frequency of use across agencies and user engagement trends
28. System Efficiency: Describe system responsiveness and reporting turnaround time.
29. Sustainability Planning: Describe continuity of HMIS operation, and contingency planning
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Utilization, Draws, Spend Down, and APR Submission
The following questions refer to the mostrecently expired grant year as well as the current grant year
30. Were draws from eLOCCs made at least quarterly for the most recently completed grant? (eLOCCS from most recently completed grant)
Yes
No
31. Grant Spend Down: Amount of grant left unspent at the end of the most recently completed grant (eLOCCS from most recently completed grant)
Upload a summary page from ELOCCS showing the dates and amounts of the drawdowns for the last fully completed grant year for this project. (Directions for creating a summary page are below.
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Please name this document: HUD Project Name_CompletedGranteL0CCS. Upload this document in PDF format. Maximum file size is 16MB. Instructions for creating an eL0CCS drawdown summary page for the project: 1. Log into eL0CCS. 2. Select Line of Credit Control System (eL0CCS) under Systems. 3. Select SNAP under Program Area. 4. The first section in the Main menu is Queries - under this section, click on Project Portfolio (SNAP) which will bring up a list of your agency's grants. 5. Click on the project's grant number. 6. Click on the vouchers tab (the third tab over) 7. Right click your mouse and select "Print" to print the summary page. 8. Scan and save the summary page or print to pdf.
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32. Do you anticipate you will have unspent funds at the expiration date of this current grant contract?
Yes
No
33. If yes, how much do you anticipate to have unspent and why?
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34. Budget
Enter annualized budget amounts for the projects most recent operating year or proposed renewal year.
Rows
Applicant CoC Program Costs Requested
Leased Units
Leased Structures
Rental Assistance
Supportive Services
Operating
HMIS
VAWA
Rural
Admin (up to 10% of the first 8 line items)
Match (cash)
Match (in-kind)
Total Project Budget for this grant, including the match.
Total CoC Request (do not include the match here)
Total Match
Cost Effectiveness: Describe how your project ensures cost-effective use of CoC funds.
0/1000
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ORGANIZATIONAL CAPACITY & GOVERNANCE
35. Data Governance & Oversight: Describe data monitoring practices, correction processes, and oversight procedures.
0/3000
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ICH/CoC Participation
The following questions relate to participation in the ICH/CoC for the 2026 funding cycle, many of these will be bonus points.
36. ICH/CoC General Membership Meeting Attendance: Did anyone from your organization participate in ICH/CoC General Membership Meetings from June 2025 to June 2026
Yes
No
37. ICH/CoC Committee and/or Workgroup Participation: Please select all ICH/CoC Workgroups in which at least one member of your organization currently participates.
Service Delivery
Local Collaboration and Capacity Building
Resource Development and Public Education
We don't currently participate in workgroups
38. ICH/CoC Point In Time Count Participation: Did anyone from your organization participate in the 2026 Point In Time Count?
Yes
No
39. Attendance in ICH/CoC Trainings: Did anyone from your organization participate in ICH/CoC trainings from June 2025- June 2026?
Yes
No
40. If you have any comments on your responses for the "ICH/CoC Participation" section, you may provide an explanation below for consideration. (1500 characters max)
0/1500
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HUD Monitoring
41. Has this project been monitored by HUD since October 2025?
Yes
No
42. Were there any findings or concerns?
Yes
No
43. Were the findings or concerns addressed/resolved?
Yes
No
If this project was monitored by HUD since October 2025, please attach correspondence to verify that there were either no findings/concerns or that they were, or are, being addressed.
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Please name this document: HUD Project Name_HUDMonitoring. Upload this document in PDF format. Maximum file size is 16MB.
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44. If you have any comments on your responses for the "Monitoring and Sustainability" section, you may provide an explanation below for consideration.
0/1500
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Applicant Certifications
Please review and certify thatyour organization meets the following criteria. You must check either Yes or No for each question.
45. The project applicant will not engage in racial preferences or other forms of illegal discrimination.
Yes
No
46. The project applicant will not operate drug injection sites or “safe consumption sites,” knowingly distribute drug paraphernalia on or off of property under their control, permit the use or distribution of illicit drugs on property under their control, or conduct any of these activities under the pretext of “harm reduction.”
Yes
No
47. Applicant has active SAM registration with current information.
Yes
No
48. Applicant has valid UEI number in application.
Yes
No
UEI Number
49. Applicant has no Outstanding Delinquent Federal Debts- It is HUD policy, consistent with the purposes and intent of 31 U.S.C. 3720B and 28 U.S.C. 3201(e), that applicants with outstanding delinquent federal debt will not be eligible to receive an award of funds, unless: (a) A negotiated repayment schedule is established and the repayment schedule is not delinquent, or (b) Other arrangements satisfactory to HUD are made before the award of funds by HUD.
Yes
No
50. Applicant has no Debarments and/or Suspensions - In accordance with 2 CFR 2424, no award of federal funds may be made to debarred or suspended applicants, or those proposed to be debarred or suspended from doing business with the Federal Government.
Yes
No
51. Applicant has disclosed any violations of Federal criminal law - Applicants must disclose in a timely manner, in writing to HUD, all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in 2 CFR §200.338, Remedies for noncompliance, including suspension or debarment. This mandatory disclosure requirement also applies to subrecipients of HUD funds who must disclose to the pass-through entity from which it receives HUD funds.
Yes
No
52. Applicant has submitted the required certifications as specified in the NOFA.
Yes
No
53. Applicant has demonstrated the population to be served meets program eligibility requirements as described in the Act, and project application clearly establishes eligibility of project applicants. This includes any additional eligibility criteria for certain types of projects contained in the NOFA.
Yes
No
54. Applicant has agreed to Participate in HMIS – Project applicants, except Collaborative Applicants that only receive awards for CoC planning costs and, if applicable, UFA Costs, must agree to participate in a local HMIS system. Additionally, applicants must participate in all required HMIS trainings to ensure proper use of the system and compliance with data standards. However, in accordance with Section 407 of the Act, any victim service provider that is a recipient or subrecipient must not disclose, for purposes of HMIS, any personally identifying information about any client. Victim service providers must use a comparable database that complies with the federal HMIS data and technical standards. While not prohibited from using HMIS, legal services providers may use a comparable database that complies with federal HMIS data and technical standards, if deemed necessary to protect attorney-client privilege.
Yes
No
55. Applicant affirms that they will participate in the Continuum of Care’s Coordinated Entry System (CES) and comply with all applicable policies, procedures, and prioritization standards.
Yes
No
56. Applicant has met HUD Expectations - When considering renewal projects for award, HUD will review information in eLOCCS; Annual Performance Reports (APRs); and information provided from the local HUD CPD Field Office, including monitoring reports and A-133 audit reports as applicable, and performance standards on prior grants. HUD will also assess renewal projects using the following performance standards in relation to the project's prior grants: (a) Whether the project applicant's performance met the plans and goals established in the initial application, as amended; (b) Whether the project applicant demonstrated all timeliness standards for grants being renewed, including those standards for the expenditure of grant funds that have been met; (c) The project applicant's performance in assisting program participants to achieve and maintain independent living and records of success, except HMIS-dedicated projects that are not required to meet this standard; and, (d) Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior HUD approval, or has lost a project site.
Yes
No
57. Applicant has met HUD financial expectations – If a project applicant has previously received HUD grants, the organization must have demonstrated its ability to meet HUD’s financial expectations. If any of the following have occurred, the project applicant would NOT meet this threshold criteria: (a) Outstanding obligation to HUD that is in arrears or for which a payment schedule has not been agreed upon; (b) Audit finding(s) for which a response is overdue or unsatisfactory;(c) History of inadequate financial management accounting practices;(d) Evidence of untimely expenditures on prior award; (e) History of other major capacity issues that have significantly affected the operation of the project and its performance; (f) History of not reimbursing subrecipients for eligible costs in a timely manner, or at least quarterly; and (g) History of serving ineligible program participants, expending funds on ineligible costs, or failing to expend funds within statutorily established timeframes.
Yes
No
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Required Attachments
Upload most recent audit and management letter (if any) or compiled financial statements
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Please name this document: HUD Project Name_Recent Audit. Upload this document in PDF format. Maximum file size is 16MB
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Provide your 501(c)(3) IRS determination letter.
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Please name this Document: HUD Renewal ProjectName_DL
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Please Upload Articles of Incorporation and/or Bylaws
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Please name this Document: HUD ProjectName_AOF_Bylaws
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Please Upload a Demonstration of Your Match Commitment (e.g. letter or other documentation that demonstrates the match meeting 25% of the requested award)
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Please name this Document: HUD ProjectName_Match
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Please upload your Georgia Secretary of State Registration
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Please name this Document: HUD ProjectName_SSR
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Please Upload Your Board of Directors List
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Please name this Document: HUD ProjectName_BOD
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Please Upload Your Organizational Chart
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Please name this Document: HUD ProjectName_OC
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Please Upload Your Conflict of Interest Document
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Please name this Document: HUD ProjectName_COI
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Please Upload Proof of Ownership or Lease (if housing will be provided at site-based location)
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Please name this Document: HUD ProjectName_POL
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Please Upload Your Drug Free Certification
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Please name this Document: HUD ProjectName_DFC
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Please Upload Any Additional Documents or Evidence Depending on Project Scope (i.e. Proof of supportive service requirements through occupancy agreements or leases or Evidence of on-site substance use treatment support (as applicable))
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Please name the Document: HUD ProjectName_SupportingDoc
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Electronic Verification and Submission
Signature
Date
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Year
2 digit month, 2 digit day, 4 digit year
Date
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