2026 Fall Arts & Crafts Show Volunteer Sign Up

The Occoquan Fall Arts & Crafts Show is not too far away, and we're already looking for volunteers to help make the weekend a success! Join us September 26 & 27 and be part of one of Occoquan's signature events.

Whether you enjoy greeting visitors, assisting artists, helping with set-up or break-down, supporting shuttle operations, or leading family activities, there's a role for everyone. Most volunteer shifts are just three hours, and every shift helps create a welcoming experience for our visitors and vendors.

To prepare for the event, we'll hold a Volunteer Meeting on Wednesday, September 23, at 6:30 p.m. at Town Hall. We'll review event logistics, safety procedures, answer questions, and hand out volunteer t-shirts.

Invite a friend, choose a shift, and join us for a fun weekend supporting the Occoquan community! If you don't see a shift that works with your schedule, please email events@occoquanva.gov and we'll do our best to find a good fit.

Thank you in advance for your time and support—we couldn’t do it without you!

All volunteers serving the Town are expected to uphold the following standards:

• Be Respectful – Treat all residents, staff, fellow volunteers, and visitors with courtesy, kindness, and professionalism.
• Be Reliable – Arrive on time, complete assigned duties, and notify your supervisor if you are unable to attend.
• Dress Appropriately – Wear attire suitable for your volunteer duties and maintain a clean, neat appearance.
• Use Social Media Responsibly – Do not post confidential information or make disparaging comments about the Town, its employees, or town residents.
• Photos - Photos may be taken during events and volunteer activities for promotion and posting on social media. Please inform your coordinator on the day you volunteer, if you do not wish to be photographed
• Maintain Confidentiality – Respect the privacy of individuals and do not share personal or sensitive information.
• Stay Safe – Follow all safety guidelines and report any hazards or incidents to your supervisor immediately.
• Avoid Conflicts of Interest – Do not use your volunteer role for personal gain or promote personal, political, or religious agendas.
• Follow Directions – Adhere to the instructions of staff and supervisors, and ask questions when unsure.
• Be a Positive Representative – Represent the Town in a positive light and contribute to a welcoming, inclusive environment.
• Report Misconduct – Promptly report any inappropriate behavior, harassment, or violations of this code to your supervisor or designated contact.

For any questions or to report any misconduct or violations of this code, please contact Town staff at events@occoquanva.gov.

Volunteers will ensure that each patron over the age of 13 that rides the shuttle pays the $10 round-trip shuttle fare upon drop off at the festival. This fare is good for both days of the festival.

Patrons will be able to prepay their shuttle fees but will need to show their digital receipt at the shuttle stop to enter the festival. Alternatively, patrons may scan the event QR code on their own devices to use credit at the gate. Cash is also accepted. No POS devices will be used at the shuttle stops.

Each patron receives a wristband allowing them into the show. The color of the wristband correlates with the shuttle stop color they will need to use. 

Shuttle Stop Locations:

Green Shuttle Stop: the end of the Footbridge by River Mill Park.

Yellow Shuttle Stop: the Rt 123 Bridge.

Purple Shuttle Stop: the corner of Washington and Commerce.

Volunteers are needed to assist vendors during the show. You could be asked to “booth sit” for breaks, vendors very much appreciate being cared for by our volunteers in this way. Volunteers will watch the booth to prevent theft and inform customers the vendor will return shortly, but will not conduct transactions on behalf of the vendor. You could also be used as a voice from vendor to town with various needs and things that need staff attention. You are also asked to ensure that food vendors have prices posted at all times.

Help create a fun and welcoming space where kids and families can explore the arts through hands-on crafts and creative activities. Volunteers will encourage participation, assist with projects, and help visitors move between activity stations.

Be the welcoming face of the Art Park! Volunteers will greet guests, answer questions, and encourage families to explore the live art demonstrations, hands-on activities, and creative experiences throughout the park. Greeters will help visitors understand the demonstration schedule, direct them to activity booths, and create a friendly, inviting atmosphere for artists and attendees alike.

Our volunteer coordinator will be provided with the volunteer list for the day, check in volunteers, and troubleshoot shifts as necessary.The information booth is where  patrons ask questions about the event. You will also share the many fun things happening in town all year long. This is an important role for reaching out to staff and police when necessary.

Our volunteer will set up breakfast, trouble shoot and restock as necessary, and greet vendors with a smile!

Vendor Load-in begins Friday night as we begin to bring vendors into town. Saturday morning set up continues with more loading in of vendors and helping staff set tables, tents, and chairs in River Mill Park, at locations along the streets, and at shuttle bus stops. Break down begins at 5:30pm on Sunday evening.

Thank you for your support of Fall Arts & Crafts Show! More information will come your way as we get closer to the show dates!

Do you love Occoquan as much as we do? The Town of Occoquan is building a group of passionate community members who want to volunteer and support our town. There are many volunteer opportunities beyond festivals, including event assistance, administrative tasks, and beautification efforts.

If you'd like to receive a list of our quarterly volunteer needs, simply click "yes" below to access the Occoquan Volunteer Team form.

For any questions, feel free to contact the Events Team at events@OccoquanVA.gov.