Ember & Ivy Events Vendor Agreement & Liability Waiver
Vendor Participation
I understand that submission of an application does not guarantee acceptance into the event. Ember & Ivy Events reserves the right to accept or decline any vendor application at its discretion.
Payment Policy
-Vendor space is not fully reserved until payment has been received in full, or payment arrangements have been discussed.
-All vendor fees are NON-REFUNDABLE
-If the event is rescheduled by Ember & Ivy Events due to weather, host issues, or circumstances beyond our control, vendor fees will be credited toward the rescheduled date
-If the vendor is unable to attend the rescheduled date, vendor fee will be held as a credit on their account and may be applied toward a future Ember & Ivy Event within 12 months of original event date.
-No refunds will be issued for vendor cancellations, no shoes, or failure to attend.
Weather Policy
-Events are generally rain or shine..However, Ember & Ivy Events reserves the right to delay, relocate, modify, close early or reschedule an event if weather is an issue.
Liability Waiver
-The vendor agrees to participate at their own risk
-The vendor releases and holds harmless Ember & Ivy Events, its owners, volunteers, event staff, sponsors, venue owners, churches, and affiliated organizations from any claims, damages, losses, injuries, theft, or expenses arising from participation in the event
-The vendor assumes full responsibility for their property, merchandise, equipment, employees, and guest.
Licenses, Permits. & Taxes
-The vendor is responsible for complying with all federal, state, and local laws.
-Food vendors must comply with all health department requirements.
Setup & Breakdown
-Vendors must set up within the designated setup times provided by Ember & Ivy Events
-Vendors are responsible for leaving their space clean and free of trash.
Vendor Conduct
-Vendors are expected to maintain a professional and respectful attitude toward customers, fellow vendors, event staff, and venue personnel.
Electricity & Equipment
-Unless specifically stated otherwise, vendors should assume electricity is not available.
-Vendors are responsible for providing their own tens, tables, chairs, extension cords, weights, and display equipment.
-ALL tents MUST be properly weighted for safety.
Photography & Marketing Release
• • The vendor grants Ember & Ivy Events permission to photograph their booth, products, and display for promotional, marketing, social media, website, and advertising purposes without compensation