Contact: Barry Myers I barry@techfluence.us

Thank you for considering scheduling a Techfluence Custom Launch Event! 

Unlike our multicompany Showcase events, a Custom Launch is built around your timeline — a single-company spotlight designed to help you reach a global audience of top tech press and creators from the comfort of your office.

Run of Show.

Attendees enter the webinar with the access link they receive from us. A countdown clock appears until you begin your presentation.

Following your presentation, attendees are instructed to click on a button to visit your virtual breakout room where they can engage with you via video and text chat, download press materials, watch product videos, collect contact information, and schedule follow-up meetings.

Form Instructions.

Just complete and submit the form below, including uploads where requested, and we'll get started preparing the platform for your event. When the platform is ready, we'll contact you to schedule a rehearsal.

Please read the questions and, where included, the brief explanations under a question, carefully.

Submit the form even if you have to leave some questions blank so we can being preparing the platform for your event.

If you prefer to prepare everything in advance, you can download our Exhibitor Checklist here.

To make changes later.

After submitting the form, the person you list as “Event Contact #1” will receive a confirmation email with an “Edit Submission” button to return to the form to make changes, add info, etc. 

Other tips.

If you run out of fields for any information (Booth Staff, Featured Products, Video Chat Hosts, etc.), just contact us and we'll make sure they're included in your booth.

Please don't upload zip files or expect us to choose a logo or product images from a folder.

You can include links to full Dropbox or G Drive folders in the "Press Room" section of your booth, but where the form asks for an image or a logo, you select the one you want us to use.

To schedule a call with us to discuss your event, visit our Calendly page.

To learn more about all our virtual events, visit our website.

To view mockups of the elements of your event, use the links below:

Landing Page Mockup

Webinar Mockup - where attendees enter the event.

Virtual Breakout Room - where attendees go after your presentation to collect info, ask questions, etc.

*You are welcome to use the same person as contacts in more than one place. In other words, the same person can be Event Contact #1 and Booth Staff #1 and Video Chat Host #1. If you do, you can even use the "First Name" field to type "Same as Event Contact #2" and skip the other fields for that question. 

*If you would like to more contacts in any category than fields provided, just contact us and we'll make it happen.

Event Contact(s) serve as the primary points of contact for event updates and other information. Event Contact #1 will receive the confirmation email after the form is submitted.

Booth Staff will be able to monitor the in-booth text chat and respond to attendee's questions during the event.

Attendee PR Contact will be listed by name in your virtual breakout room as the primary PR contact for attendees.

The "Contact Us" button is prominently displayed in your virtual breakout room. It triggers a pre-filled email. You can use an individual's email or a generic emails such at press@xxx.com. 

Video Chat Host(s) are the company representatives that will be available in the in-booth video chat. They will be featured on the event landing page.

Payment Contact(s) will receive our invoice via Freshbooks. If the email address is generic, such as accounting@xxx.com, you can skip the First Name and Last Name fields.

Please list your company name exactly as it should appear in our materials, including atypical capitalization, spelling, etc.

This description will be placed in the Company Overview section of your booth.

This blurb should focus on the products or news you're featuring at the event. It will be available to attendees on the event landing page, the expo hall, and the outreach to media.

The information provided below about your webinar session will appear on the landing page for your event.

Set your Zoom meeting to begin a half-hour before the event begins and end a half-hour after the event ends. Follow the instructions on the Zoom website to make sure your meeting does NOT require attendees to enter a passcode. 

This video will be available via the video player in your booth. Additional videos can be made available to attendees in the press room section of your booth.

Typically Calendly or Microsoft Bookings, this link will allow attendees to schedule follow up meeting with you. You can create a free Calendly account for the event here.

Additional links provided here will appear as buttons in the Company Overview section of your virtual breakout room.

For your Event Banner, we recommend including your logo and images of the product(s) you’re showcasing.

Your in-booth press room can accommodate virtually any type of file as well as links. These will be available to attendees to view and download.