Registration and Consent Form
Legal Guardian Full Name
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First Name
Last Name
Phone Number
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Format: (000) 000-0000.
E-mail
*
example@example.com
Please list the names and phone numbers of adults authorized to drop off/pick up your child
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Emergency contact name, phone number and relationship to child
*
Name of child
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Age
*
Tell us a little bit about your child and if we can do anything specific to support them while they are in our care.
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Does your child have any special needs?
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Yes
No
Does your child have any allergies?
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Yes
No
Do you consent to pictures being taken of your child (for marketing purposes) while participating in Our Little Guests activities?
*
Yes
No
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Please select yes or no if you consent to the following policies.
By registering for childcare services with Our Little Guests, parents/guardians acknowledge and agree to the following policies and procedures.
Pick Up Policy: A parent, legal guardian, or approved caregiver must sign children in and out of childcare services. At least one adult responsible for pickup must be sober and able to safely care for the child upon departure.
Yes
No
Late Pick Up Policy: Children must be picked up promptly at the end of scheduled childcare coverage. We allow a 5 minute grace period after scheduled pickup time. After that, late fees will apply as follows: 6 to 14 minutes late: $10 late fee 15 to 24 minutes late: $20 late fee. 25+ minutes late: $30 late fee. Late fees are charged to compensate our childcare team for additional time spent after scheduled coverage and help ensure timely pickups for both staff and event operations.
Yes
No
Behavior & Safety Policy: Our goal is to provide a safe, positive, and inclusive environment for all children. If a child repeatedly displays behaviors that place themselves, other children, or staff at risk including repeated physical aggression, unsafe behaviors, or refusal to follow safety instructions, parents/guardians may be asked to return to the childcare space and remove the child from care for the remainder of the event.
Yes
No
Illness Policy: For the health and safety of all children and staff, children may not attend childcare services if they have experienced fever, vomiting, diarrhea, contagious illness symptoms, or have otherwise been sick within the previous 24 hours.
Yes
No
Bathroom Policy: For child safety and staff accountability, Our Little Guests follows a “Rule of Three” bathroom policy whenever possible. Bathroom trips will include one childcare provider and at least two children present at all times to avoid one on one situations and maintain a safe environment for everyone involved.
Yes
No
Potty Training & Bathroom Assistance Policy: Parents/guardians are responsible for communicating their child’s potty training status during registration. Our team can provide reasonable bathroom reminders and assistance as needed, but children requiring extensive bathroom support should have this discussed in advance so we can ensure appropriate staffing and accommodations.
Yes
No
Diaper Changing Authorization: Our childcare team can provide diaper changing assistance only with parent/guardian authorization.
Yes, I authorize Our Little Guests staff to assist with diaper changes for my child.
No, I prefer to be contacted for diaper changes.
Medication Policy: Our Little Guests staff do not administer medications of any kind. If medication is needed during childcare hours, a parent or guardian must return to administer medication directly.
Yes
No
Allergy & Food Acknowledgement: Parents/guardians are responsible for disclosing any allergies, dietary restrictions, sensitivities, or medical conditions during registration. While Our Little Guests takes precautions regarding food and allergen awareness, we cannot guarantee an allergen free environment. Parents acknowledge responsibility for communicating all relevant allergy information prior to care.
Yes
No
Emergency Medical Authorization: In the event of a medical emergency, parents/guardians authorize Our Little Guests staff to seek emergency medical care for their child if a parent or emergency contact cannot be reached immediately. Parents/guardians understand they are responsible for any medical expenses incurred.
Yes
No
During the childcare program, age-appropriate screen time may occasionally be used as part of scheduled activities, quiet time, transition periods, or weather-related indoor accommodations.
Yes
No
If my child becomes tired, overstimulated, or needs a quieter environment, I authorize the childcare team to accompany my child to the designated movie or quiet room within the venue and provide age-appropriate television or movie programming during supervised quiet time.
Yes
No
I authorize my child to participate in supervised crafts, games, and outdoor activities conducted by the childcare team in designated venue areas. Children will remain under the supervision of the childcare team while participating in these activities.
Yes
No
I authorize the childcare team to accompany my child to designated areas within the wedding venue for supervised activities, including the reception room, outdoor craft or play areas approved by the venue or hosts, restrooms, and the downstairs movie or quiet room.
Yes
No
I understand that weather permitting, children may participate in supervised outdoor activities on resort property or in designated outdoor areas as part of the childcare program.
Yes, I give permission for my child to participate in supervised outdoor activities
No, I do not give permission for my child to participate in outdoor activities.
Our Little Guests will not provide sunscreen for outside activities. You will be asked to provide this if applicable.
I will provide sunscreen and authorize staff to remind/assist my child with application as needed.
I will provide sunscreen and do not authorize staff to remind/assist my child with application as needed. I prefer to apply sunscreen to my child.
Please send your child with a labeled backpack or diaper bag each day. To help us provide the best care possible, please ensure all personal items are clearly labeled with your child’s name. Recommended items include: Water bottle, snacks (if you prefer your child to have their own snacks), sunscreen (if needed), diapers, wipes, change of clothes, pull-ups (if applicable), comfort items (if needed). Please note that Our Little Guests is not responsible for lost or misplaced items that are not labeled.
I agree
I do not agree
Parent/Guardian Acknowledgement: By signing below, I acknowledge that I have read, understand, and agree to the policies and procedures outlined above.
Yes
No
Parents or guardians will remain on-site at the wedding venue throughout the event and retain primary responsibility for their child. The childcare team provides supplemental supervision, entertainment, and assistance within designated venue areas.
Yes
No
Liability: I understand that my child may participate in supervised play, crafts, games, and quiet-time activities during the wedding. I acknowledge that minor bumps, falls, and similar incidents can occur during normal childhood play. To the fullest extent permitted by law, I release and hold harmless Our Little Guests, its employees, and independent contractors from claims arising from ordinary negligence during these supervised activities, except for claims resulting from gross negligence or willful misconduct.
Yes
No
Signature
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