VENDOR AGREEMENT & TERMS AND CONDITIONS
By submitting this application, I acknowledge that I have read, understand, and agree to the following terms and conditions governing participation in the West Valley Black Business Marketplace, hosted by the Lavix Community Outreach in collaboration with the West Valley NAACP.
Vendor Participation
The Vendor agrees to participate in the West Valley Black Business Exchange on the date and time designated by the event organizers. Vendors are expected to conduct themselves professionally and contribute to a welcoming, inclusive, and family-friendly environment.
Vendor Space
Each vendor will be assigned one designated vendor space. Vendors are responsible for supplying their own table, chairs, canopy (if desired), table coverings, extension cords, displays, and any other materials needed for their booth.
Vendor spaces may not be transferred, shared, or reassigned without prior written approval from the event organizers.
Setup & Breakdown
Vendors must arrive during the designated setup period and be fully set up before the event begins.
Early breakdown is not permitted unless approved by the event organizers. Vendors are responsible for removing all merchandise, equipment, and trash from their assigned space before leaving.
Food Credit
As part of your vendor registration, each registered vendor will receive a meal credit of up to $20 to use toward food purchases at Chicken N Pickle during the event.
Any purchases exceeding the allotted credit, including alcoholic beverages, gratuity, taxes (if applicable), or additional menu items, are the sole responsibility of the vendor.
The meal credit is non-transferable, has no cash value, and may only be redeemed during the event.
Venue Policies
This event is hosted at Chicken N Pickle. Vendors agree to comply with all venue rules and staff instructions.
Without written approval from Chicken N Pickle, vendors may not:
Bring outside food or beverages
Serve food or drinks
Bring alcoholic beverages onto the premises
Damage walls, furniture, landscaping, or other venue property
Failure to comply may result in removal from the event without refund.
Vendor Conduct
Vendors agree to conduct themselves in a respectful and professional manner.
The following are prohibited:
Offensive language or behavior
Harassment
Political campaigning without approval
Excessive noise or disruptive conduct
Illegal, counterfeit, or prohibited merchandise
Event organizers reserve the right to remove any vendor whose conduct negatively impacts the event.
Products & Services
Vendors may only sell or promote products and services that were disclosed during the application process.
The sale of illegal, counterfeit, dangerous, or offensive products is strictly prohibited.
Vendor Responsibility
Vendors are responsible for:
Their own merchandise
Cash handling and payment processing
Equipment
Insurance (if applicable)
Sales tax reporting
Compliance with all federal, state, and local laws
The event organizers assume no responsibility for vendor sales or business operations.
Damage to Property
Vendors are financially responsible for any damage they, their employees, or their guests cause to Chicken N Pickle property or event equipment.
Any repair costs assessed by the venue may be passed on to the responsible vendor.
Loss or Theft
The event organizers and Chicken N Pickle are not responsible for lost, stolen, or damaged merchandise, equipment, cash, or personal belongings.
Vendors participate at their own risk.
Weather
This event is scheduled to take place rain or shine.
Should severe weather or unforeseen circumstances require modifications, delays, relocation, or cancellation, the event organizers will communicate updates as quickly as possible.
Photography & Media
By participating, vendors grant the event organizers permission to photograph and record their booth, products, and participation for promotional, marketing, and future event purposes without additional compensation.
Cancellation by Vendor
Vendor registration fees are non-refundable unless the event is canceled by the organizers.
If a vendor is unable to attend, registration may not be transferred without prior approval.
Release of Liability
The Vendor agrees to release and hold harmless the NAACP West Valley Branch, Lavix Community Outreach, Chicken N Pickle, event sponsors, volunteers, staff, and affiliates from any claims, injuries, losses, damages, or liabilities arising from participation in the event, except where caused by gross negligence or intentional misconduct.
Agreement
By submitting an application and participating in this event, the Vendor acknowledges that they have read, understood, and agree to comply with all terms and conditions outlined in this Vendor Agreement.
Community Commitment
The West Valley Black Business Exchange is designed to foster collaboration among Black-owned businesses and community organizations. Vendors are encouraged to actively engage with attendees, network with fellow vendors, support neighboring businesses, and contribute to a positive, community-centered experience.
Vendor Certification
By signing below, I certify that:
The information provided in this application is true and accurate.
I have read and agree to abide by the Vendor Agreement and Terms and Conditions.
I understand that submission of this application does not guarantee acceptance.
I understand that failure to comply with these policies may result in removal from the event.