Venue Rental Request Form
Thank you for your interest in renting with Woodstock Arts! Fill out this form, and we will contact you with details and estimates.
Contact Information
Primary Contact
*
First Name
Last Name
Primary Contact Email
*
example@example.com
Primary Contact Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Secondary Contact
First Name
Last Name
Secondary Contact Email
example@example.com
Secondary Contact Phone Number
Please enter a valid phone number.
Format: (000) 000-0000.
Rental Request Type
*
Private Rental
Company/Business Event
Non-Profit Organization
Arts Organization
Please select all that apply
Name of Organization
If affiliated with an organization, please type the name of it here.
Business/Organization Website
Please upload a copy of your 501c-3
*
Upload a File
Drag and drop files here
Choose a file
You may also upload any other proof of your organization's non-profit status.
Cancel
of
Address of Renter or Organization
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
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Basic Rental Information
Please fill out the basic information for your event.
Venue Requested
*
Please Select
Event Green
Reeves Backyard
Mainstage Theatre
Theatre Rehearsal Rooms
Select which space you would like to rent out.
Type of Event
*
Please Select
Music Concert
Festival
Theatre Performance
Celebratory Party
Speaking Event/Meeting
Fundraiser
Wedding
Other
Select what type of event you wish to put on.
Type of Event
*
Please Select
Theatrical Performance
Speaking Event/Meeting
Fundraiser
Other
Select what type of event you wish to put on.
Type of Event
*
Please Select
Festival
Celebratory Party/Gathering
Speaking Event/Meeting
Fundraiser
Wedding
Other
Select what type of event you wish to put on.
If other, please describe:
*
Event Description
*
Please describe your event.
Is your event multiple days long?
*
Please Select
Yes
No
Unsure
If your event is multiple days, or if you would like to rent the space for multiple days, please select 'yes.'
Primary Date Request
*
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
Please input your most preferred rental date.
Event end date (if multi-day rental)
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
Please input the last date of your rental if you plan on renting for multiple days.
Secondary date request
*
-
Month
-
Day
Year
2 digit month, 2 digit day, 4 digit year
If the first date is unavailable, we will look into this date for your rental.
Event Times
We have a four-hour minimum rental time, and we suggest leaving at least 30 minutes to an hour of time for setting up and tearing down your event.
Event Set-up Time
*
Hour Minutes
AM
PM
AM/PM Option
Event Start Time
*
Hour Minutes
AM
PM
AM/PM Option
Event End Time
*
Hour Minutes
AM
PM
AM/PM Option
Event Tear-down End Time
*
Hour Minutes
AM
PM
AM/PM Option
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Event Rental Details
Lastly, please fill out this page to give us an idea of your event needs.
How many people will be attending the event?
*
Outdoor Furniture
*
Rectangle tables
8-Seater tables
6-Seater tables
High-top tables
Chairs
Table cloths
10x10 tent
None of the above
Other
Theatre Furniture
*
Chairs onstage
Rectangle table
Table cloths
None of the above
Other
Event Green Technology
*
Use of Sound System
Handheld Microphones
Mics for a full band
LED Screen
Access to power
None of the above
Other
Reeve's Backyard Technology
*
Use of Sound System
Handheld Microphones
Mics for a musician
Screen Projector
Access to power
None of the above
Other
Mainstage Theatre Technology
*
Use of Sound System
Simple Lighting
Lighting Design
Handheld Microphones (up to 2)
Headsets and Mic packs (up to 10)
Use of TVs/projectors
None of the above
Other
Does your rental have any other needs?
Please detail any other needs above.
Will your rental have any food, art, or business vendors present?
*
Yes
No
Not decided
Food and Alcohol
Please note that outside alcohol will not be permitted on our premises for licensing reasons. Any rental that has food at the event must also have our bar service and a dumpster. Thank you for understanding!
Will your event have food? (This includes dinners, food vendors, caterers, etc.)
*
Please Select
Yes
No
Unsure
Do you request the bar service?
*
Please Select
Yes
No
No, it will be there because I have food at my event.
Unsure
Is there anything else you would like us to know?
Submit
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