Agreement and Terms
Please review the Logistical and Content Guidelines provided in the Guidelines and Terms document.
STATEMENT OF PURPOSE: Sponsored educational events presented at the ACMG Annual Clinical Genetics Meeting are for scientific and educational purposes only and will not promote the company’s products, directly or indirectly.
INVOLVEMENT IN CONTENT: There will be no “scripting”, emphasis, or direction of content by the Company or its agents.
ANCILLARY PROMOTIONAL ACTIVITIES: No promotional activities will be permitted in the same room or obligate path of the educational activity. No product advertisements will be permitted in the session room.
OBJECTIVITY AND BALANCE: Supporter will make every effort to ensure that data regarding the Company’s products (or competing products) are objectively selected and presented, with favorable and unfavorable information and balanced discussion of prevailing information on the product(s) and/or alternative treatments.
LIMITATIONS OF Provider or supporter will require that presenters disclose when a product is not approved in the United States for the use under discussion.
OPPORTUNITIES FOR DEBATE: Provider or supporter ensures that there will be meaningful opportunities for questioning and/or scientific debate.
Additional Considerations:
- All symposia faculty and company representatives affiliated with the session must be registered attendees of the 2027 ACMG Annual Clinical Genetics Meeting and adhere to the ACMG code of conduct. Registration information will be provided when acceptance materials are sent. NOTE: Complimentary one-day registration will be provided for symposia organizers (up to two). If faculty will attend the meeting only to present the satellite symposia, complimentary one-day registration will be provided. All other faculty must register for the meeting and pay the applicable registration fee.
- Representatives from ACMG may attend Symposia to audit compliance with ACMG policies.
- Once approved, all revisions to a symposium’s content, faculty, or format must be communicated to ACMG in writing so that session information on the meeting website and other marketing communications vehicles is correct. Please notify ACMG of any changes by e-mail at acmgmeeting@acmg.net. No changes will be accepted after March 1, 2027.
- Organizers will work directly with representatives at the event venue to make all arrangements for room set up, food and beverage selections, billing, and A/V. Venues will provide contacts with menus and floor plans on request.
- Symposium hosts are responsible for all expenses incurred related to their program.
- ACMG bears no financial obligation for expenses incurred for Industry Supported Satellite Symposia.
- ACMG reserves the right to restrict and/or dismiss at any time any event it deems undesirable, in poor taste, or offensive to attendees or for non-compliance with these guidelines.
- ACMG and the venues reserve the right to require companies to switch their assigned meeting room space due to lower-than-expected attendance figures. If this occurs, ACMG and the venue will not provide compensation.
- While organizers may limit participant capacity, all corporate educational events are open to all ACMG Meeting attendees.
- ACMG is not responsible for unsatisfactory attendance.
- ACMG is not responsible for the marketing of the Industry Supported Satellite Symposia, beyond the support noted in the Guidelines and Terms.
- It is the responsibility of the supporting organization, the ACCME provider or the Third party or MedEd company to promote the event.
- ACMG assumes no responsibility for determining whether or not symposia, topics, or supporters are competitive.
- Content, recommendations, and opinions presented during your symposium are solely those of the presenters and/or the provider or supporting organization. They do not represent the position of or endorsement of ACMG.
- ACMG does not review the full presentations or evaluate the discussions at these events. Therefore, it makes no warranty, endorsement, or recommendation regarding the safety, effectiveness, quality, or costs of such.
Liability and Indemnification
The supporting company and/or sponsor takes full responsibility and will indemnify and hold harmless the American College of Medical Genetics and Genomics and their officers, directors, members, agents, and employees from any and all liability arising from or associated with corporate educational events.
Violations
To protect the integrity and quality of the educational satellite symposia programming and to ensure a successful outcome for all parties involved, ACMG requires each applicant to agree that they, their employees, speaker(s), program organizers and the session organizer will observe all applicable ACMG guidelines. ACMG, at its sole discretion, reserves the right to revoke privileges for future meetings for any organizer of the program involved in planning corporate educational events that do not comply with these guidelines.
Failure to comply with any ACMG guidelines, rules and regulations will result in the loss of all priority points earned for the 2026 ACMG Annual Meeting for the supporting company or organization or the ability to apply for and present future educational satellite symposia.
Cancellation by supporting organization, provider, or third party:
The cancellation policy is as follows:
On or before November 2, 2026...........................90% refund
November 3,2026 - February 1, 2027................50% refund
After February 1, 2027........................................No refund
Cancellation of Meeting
It is mutually agreed that in the event of cancellation of the ACMG Annual Clinical Genetics Meeting as a result of strikes, acts of God, war, terrorism, disaster, government regulations, declarations of emergency, pandemics, quarantines and/or curfews, shelter in place order, or other causes that prevent its scheduled opening or continuance, this agreement will be terminated immediately. The Application Fee for Corporate Satellite Symposia will not be refundable. In the event of the meeting or a session’s cancellation, ACMG will not be responsible for canceling any arrangements that may have been made by the organizer in connection with the proposed event.
Agreement
The submitter agrees to the conditions noted above. Signatories on the application agree to comply with the Food and Drug Administration (FDA) regulations, policies, practices and guidelines, and all other industry guidelines, including the AMA and the PhRMA Code on Interactions with Healthcare Professionals, concerning the discussion, demonstration, use and/or display of products, technologies and/or services during all symposia.
By signing below, I am indicating my company’s agreement to be bound by any and all such conditions and regulations. I accept responsibility for informing our employees, speaker(s), supporter(s) and activity organizer of these conditions and for ensuring that they will abide by them also. I understand that failure to comply with any ACMG Corporate Educational Satellite Symposia guidelines and rules and regulations will result in the loss of all priority points earned for the next ACMG Annual Meeting for the supporting company or organization. I also understand the cancellation policy for canceling this symposium once accepted and scheduled.
The individual signing this contract has the authority to contractually bind the organization applying for the advertising and/or sponsorship item(s).