Committee Duties Summary
Budget Committee
Purpose: Develop, monitor, and manage the financial resources of the conference.
Registration Committee
Purpose: Provide an organized and efficient registration process for all attendees.
Luncheon/Banquet Committee
Purpose: Coordinate all meal functions during the conference.
Souvenir Journal Committee
Purpose: Collect greetings and congratulatory messages.
Coordinate journal design and layout. Produce the official conference souvenir journal.
Devotion Services Committee
Purpose: Coordinate all religious and devotional activities.
Entertainment Committee
Purpose: Plan enjoyable social activities for conference attendees.
Host and Hostess Committee
Purpose: Welcome and assist conference attendees throughout the event.
Transportation Committee
Purpose: Coordinate transportation services for guests and conference activities.
Gifts Committee
Purpose: Coordinate appreciation gifts and conference memorabilia for all Dignitaries.
Public Affairs Committee
Purpose: Promote the conference and manage public communications.
Security Committee
Purpose: Ensure a safe and secure environment for all participants.
Vendors Committee
Purpose: Coordinate vendor participation and exhibit operations.
Photographers Committee
Purpose: Document the conference through professional photography.
Workshops Committee
Purpose: Plan and coordinate educational workshops and training sessions.
Conference Banners Committee
Purpose: Design, produce, and coordinate conference signage and banners.
Hospitality Committee
Purpose: Provide a welcoming and comfortable experience for all conference attendees.
Overall Committee Expectations
Every committee chair should:
Attend all planning meetings.
Recruit and supervise committee members.
Develop a committee work plan and timeline.
Submit periodic progress reports.
Coordinate with other committee chairs.
Operate within the approved budget.
Maintain accurate records.
Identify potential issues early and recommend solutions.
Submit a final written report after the conference.
Assist in evaluating conference successes and opportunities for improvement.