Welcome to the 55th Annual Mayfest!
Thank you for your interest in becoming an exhibitor at the 55th Annual Mayfest, taking place April 29 – May 2, 2027 in beautiful Trinity Park along the Trinity River in Fort Worth, Texas.
For more than five decades, Mayfest has welcomed families from across North Texas for four days of art, entertainment, food, music, and community celebration. With an annual attendance of approximately 175,000–200,000 guests, the Art & Gift Market provides an outstanding opportunity to showcase your work, grow your customer base, and become part of one of Texas' premier outdoor festivals.
Our goal is to create a curated marketplace featuring talented artists, makers, creators, and specialty retailers while providing an enjoyable experience for both vendors and festival guests.
We appreciate your interest and look forward to reviewing your application.
Quick Facts
Festival Dates: April 29 – May 2, 2027
Location: Trinity Park, Fort Worth, Texas
Festival Attendance: Approximately 175,000–200,000 guests
Festival Hours: See hours above
Application Fee: $25 (Non-Refundable)
What's Included With Your Booth?
Every booth registration includes:
✓ Four days of participation
✓ Professional tent with sidewalls
✓ One standard 110v electrical outlet
✓ Two Vendor Credentials
✓ Two Vendor Parking Passes
✓ Overnight security for the festival grounds
✓ Listing in the official Mayfest vendor directory (if applicable)
✓ Opportunity to reach thousands of festival guests over four days
Booth Pricing
| |
Paid by date |
|
|
| Booth size |
By Dec. 31 |
Jan.1 - Feb.14 |
Feb.15 - Mar.1 |
| 10 x 10 |
$500 |
$600 |
$700 |
| 10 x 20 |
$800 |
$900 |
$1,000 |
| 10 x 30 |
$1,100 |
$1200 |
$1300 |
| 20 x 20 |
$1400 |
$1500 |
$1600 |
Optional Additions
-
Corner Booth - $100 per 10' x 10' corner
-
Additional Outdoor Display Space - $100 per additional 100 square feet (subject to availability)
-
Table & Chair Rental - $50 for one table and two chairs
-
Additional Parking Pass - $50 each (limited quantity)
-
Additional Vendor Badge - $20 each (must be ordered before the festival)
-
Storage Trailer Parking on Festival Grounds - $150 (approved trailers only)
Important Dates
Application Opens - Now
Early Bird Pricing Ends - December 31, 2026
Second Pricing Deadline - February 14, 2027
Final Application Deadline - March 1, 2027 (or until sold out)
Texas Sales Tax Permit Due - March 1, 2027
Food Sampling Requests Due - March 1, 2027
Vendor Check-In - April 26–28, 2027
Festival Dates
April 29 – May 2, 2027
Booth Information
Each booth includes a professional tent with sidewalls installed on grass.
Booths do not include:
x Flooring
x Interior lighting
x Extension cords
x Walkboards
x Display fixtures
x Hay
x Flag roping
Vendors are responsible for creating their own attractive booth display.
Please note:
- Vendors must provide their own extension cords.
- Generators are not permitted.
- Additional electrical service must be requested in advance.
- All electrical usage must be approved by the Mayfest electrician.
- Vendors exceeding the included electrical capacity may be required to purchase additional electrical service or discontinue use.
- Failure to comply may result in removal from the festival without refund.
Boutique Trailers
We welcome boutique trailers when approved in advance.
Because trailers require additional space and planning:
Space requirements determine booth pricing.
Approved trailers may need to enter the park before general move-in.
Trailers must remain in place until official move-out.
Trailer hitches must remain covered while on festival grounds.
Festival Policies
Mayfest is a rain-or-shine outdoor event.
Vendors agree to:
- Maintain professional displays.
- Keep booths open and staffed during all festival hours.
- Follow all Mayfest operational and safety policies.
- Conduct themselves in a professional manner with guests, volunteers, and staff.
- Booth assignments are determined by festival management.
Although we welcome placement requests whenever possible, specific locations cannot be guaranteed.
Site maps are not distributed before move-in.
Payment Information
Application Fee - $25 (Non-Refundable)
Booth Fees - All booth fees are non-refundable.
Checks payable to:
Mayfest, Inc.
6115 Camp Bowie, Suite 280
Fort Worth, Texas 76116
Credit card payments are available upon request and include a 3.5% processing fee.
Texas Sales & Use Tax Permit
All vendors must maintain an active Texas Sales & Use Tax Permit.
Before participating, vendors must:
Submit a copy by March 1, 2027
Maintain a copy in their booth during the festival
Information regarding permits may be found through the Texas Comptroller's Office.
Food Sampling
Any vendor wishing to distribute food or beverage samples must:
Receive written approval from Mayfest.
Obtain all required health permits.
Comply with all local and state health regulations.
Insurance
Although not required, Mayfest strongly recommends that all vendors carry general liability insurance covering their participation in the festival.
Vendor Check-In & Move-In
Check-in is by appointment only.
Monday, April 26 12:00 PM – 5:00 PM
Tuesday, April 27 8:00 AM – 5:00 PM
Wednesday, April 28 8:00 AM – 5:00 PM
All vendors must complete check-in by 5:00 PM Wednesday.
Booth setup may continue until noon Thursday before opening.
Parking
Each booth receives two complimentary vendor parking passes.
Additional passes may be purchased for $50 each while supplies last.
Vendor parking is located in an off-site lot.
Vehicles may enter before opening each day to restock.
All vehicles must leave festival grounds no later than 90 minutes before opening.
No overnight parking or camping is permitted.
Vendor Credentials
Each booth receives two Vendor Credentials.
Additional credentials may be purchased before the festival.
Vendor badges may also be exchanged for daily admission passes before the festival begins.
Credentials may not be shared or passed through festival gates.
Violations may result in loss of credential privileges or vendor participation.
Move-Out
Vendor move-out begins only after:
Festival guests have exited.
Security authorizes vehicle access.
Move-out typically begins around 8:00 PM Sunday.
All booths and equipment must be removed by 11:00 PM Sunday.
Returning Vendor Information
Returning Art & Gift vendors remain eligible for priority acceptance when:
- Selling substantially the same products as the previous year.
- Deposits are received within 15 days of the executed agreement.
- Remaining balances are paid by December 31, 2026.
- Any new product categories receive prior approval.
Frequently Asked Questions
Can I request a booth location? Yes. While we will make every effort to accommodate requests, booth placement is based on many operational factors and cannot be guaranteed.
Can I share my booth? Only with prior written approval from Mayfest.
Can I bring a generator? No. Outside generators are prohibited.
Can I accept cash? Yes. While Mayfest operates as a cashless event, Art & Gift Market vendors may accept cash. Mayfest does not provide change banks.
Will there be overnight security? Yes. Festival grounds are monitored overnight; however, vendors remain responsible for securing their merchandise and displays.
Are discounted hotel rooms available? Yes. Vendor hotel information will be provided upon request.
Questions? Please contact:
Mayfest
6115 Camp Bowie, Suite 280
Fort Worth, Texas 76116
📧 hello@trinitycollab.org
📞 (817) 332-1055
We look forward to welcoming you to the 55th Annual Mayfest Art & Gift Market!