Space Assignments
All space assignments will be made according to the date the application is received.
Payments
Full payment must be received by Friday, November 20, 2026. Payment for applications received after November 20th will be due on December 14, 2026. Written notice of cancellation is due by Friday, November 20, 2026. There will be a $300 administrative fee for all refunds processed.
All exhibitor fees must be paid in full prior to the event. Exhibitors with outstanding balances will not be permitted to set up, occupy their booth or attend the conference until payment is received. Failure to complete payment by the designated deadline may result in forfeiture of booth space.
No refunds will be granted after Friday, November 20, 2026.
Policies and Procedures
The exhibits are an extension of the continuing education program of TRIO Combined Sections Meeting. For an application to be accepted by TRIO, the products and services must be related to the practice of surgery or medicine. Exhibitors may only display products and services that they manufacture or distribute. All exhibiting companies’ products and services must be approved by the TRIO Exhibit Manager. TRIO reserves the right, even after an application has been approved, to refuse exhibits, curtail activities, or to close exhibits or parts of exhibits that do not comply with its rules and regulations.
Any space not occupied by 7:00 AM on Thursday, January 21, 2027, will be forfeited by the exhibitor.
FDA Regulations
Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including but not limited to any or all approved requirements. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices and forbids the promotion of approved drugs or devices for unapproved uses. For additional information, contact the FDA at 888-463-6332 or https://www.fda.gov/.
On-Site Sales
Exhibitors are free to solicit sales and take orders within their booth area only. No sales or other activity is allowed in the aisles or outside of the exhibit hall.
Food and Beverage
Nonalcoholic beverages and food products are permitted in your booth only if they are ordered or approved through the hotel’s food and beverage department. No popcorn or peanuts are permitted.
Special Restrictions
- Giveaways are permitted only if approved by TRIO prior to the meeting.
- Fire hose cabinets and exits must always be left accessible and in full view.
- Decorations and displays must either be of non-flammable material or be treated by an approved fire prevention method. All display materials must be flame proofed and are subject to inspection by the local Fire Department. No flammable fluids or substances may be used or shown.
- Displays may not be dismantled, and packing may not begin before Saturday, January 23, 2027 at 3:15 pm.
- All materials should be removed no later than 9:30 pm on Saturday, January 23, 2027.
Security
TRIO cannot guarantee or assume any liability against loss or damage of any kind but will endeavor to protect exhibitors by providing a roaming security guard after meeting hours.
Signs / Announcements
No signs, posters, or brochures will be allowed in the hotel except within each exhibitor’s assigned booth space. No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumbtacks, tape, nails, screws, bolts, or any tool or material that could mark the walls or floor is prohibited.
Exhibitor Events
Exhibiting companies may not conduct meetings or events that take place during the 2027 TRIO Combined Sections Meeting without prior written approval, including all symposia, lectures, focus groups, sessions, and social events.
Force Majeure
The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, pandemic curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the TRIO Annual Meeting or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty, for any one or more of such reasons by written notice from one party to the other.
AUTHORIZATION
By signing and submitting this form, you acknowledge that you have read and agree to the terms and conditions. You also confirm that you are authorized to act on behalf of your company in entering into this agreement.