2026-2027 Coaches Agreement

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Welcome to the 2026-2027 competitive season with the AcroJets Gymnastics Booster Club, Inc.! We are excited to have you on board and look forward to a successful year with our athletes. We are incredibly grateful for everything you do for our teams, gymnasts, and families. We look forward to working closely with you to ensure the upcoming competitive season runs as smoothly as possible. Please do not hesitate to reach out if there is anything we can do to support you throughout the year. -AcroJets
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Name* This field is required.
First Name
Last Name
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Address* This field is required.
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
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Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
The Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos (Keeling) Islands
Colombia
Comoros
Congo
Cook Islands
Costa Rica
Cote d'Ivoire
Croatia
Cuba
Curaçao
Cyprus
Czech Republic
Democratic Republic of the Congo
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Polynesia
Gabon
The Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
North Korea
South Korea
Kosovo
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Nagorno-Karabakh
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Turkish Republic of Northern Cyprus
Northern Mariana
Norway
Oman
Pakistan
Palau
Palestine
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn Islands
Poland
Portugal
Puerto Rico
Qatar
Republic of the Congo
Romania
Russia
Rwanda
Saint Barthelemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
Somaliland
South Africa
South Ossetia
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard
eSwatini
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Transnistria Pridnestrovie
Trinidad and Tobago
Tristan da Cunha
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Vatican City
Venezuela
Vietnam
British Virgin Islands
Isle of Man
US Virgin Islands
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Other
Country
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Phone Number* This field is required.
Please enter a valid phone number.
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Email* This field is required.
example@example.com
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Birth Date* This field is required.
Date
Month
Day
Year
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I, (insert your name here) * , am operating as an Independent Contractor to provide services for AcroJets Gymnastics Booster Club, Inc. This does not create any employee/employer relationship, agency, joint venture, partnership, or any other kind of relationship between AcroJets Gymnastics Booster Club, Inc. and myself other than an Independent Contractor relationship.
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Liability Insurance* This field is required.As an Independent Contractor, I understand and agree that I am responsible for securing my own liability insurance to protect myself against liability arising from injury or death during the course of the work performed. As an Independent Contractor, I understand that Acrojets Gymnastics Booster Club, Inc. does not insure me individually or collectively.
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I agree
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Insurance* This field is required.The Club shall not provide insurance coverage of any kind for Coach. Further, I understand and agree that it is my sole responsibility to secure and maintain life, health, and medical insurance or other financial resources to pay for any injury, illness, or death I may suffer while performing services under this agreement.
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I agree
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Release * This field is required.As an Independent Contractor, I shall hold harmless AcroJets Booster Club, Inc. and its respective officers, directors, employees, representatives, and agents from any and all liability, judgment, loss, damage, claim, cause or causes of action, debt, charge, cost, and expense (including attorney’s fees) arising out of, connected with, or incidental to any action or failure to act in the course of providing services for AcroJets Gymnastics Booster Club, Inc. as an Independent Contractor.
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I agree
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Please upload a copy of your current USA Gymnastics Membership Card* This field is required.Proof must be provided at the time of execution of this Agreement and before any services are performed under this Agreement. Coach must, at all times while performing services for the Club, maintain his or her membership and stay current with all courses and background checks.
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USAG Membership Number* This field is required.
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USAG Membership Expiration Date* This field is required.
Date
Month
Day
Year
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Safety Certification Expiration Date* This field is required.
Date
Month
Day
Year
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Background Check Expiration Date* This field is required.
Date
Month
Day
Year
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Independent Contractor Requirements* This field is required.All coaches are required to complete the Booster Club’s Independent Contractor Agreement, Waiver of Liability, and W9 form for the 2026-2027 Season. These documents need to be completed before you coach the team at any meet, and before any reimbursements will be paid (including reimbursement of USAG fee). We ask that you review the documents carefully and get in touch with the Board if you have any questions. All documents are due no later than September 15, 2026. At the Board’s request, Stumpf's provided parameters for how many coaches will attend each meet this season. The Board used these parameters to set this season’s team budgets. The Booster Club will pay $85 per meet session per coach. If it looks as though additional coaches will be required at a specific meet please alert the board as soon as possible so the Board can review the budget and determine if adjustments can be made. We really appreciate your help in this matter. Based on these parameters, the Board will reimburse all annual USAG coach fees for the 2026-2027 season.
I AGREEI DO NOT AGREE
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Girls Team (maximum)* This field is required.Girls Regular Season Level 3: 2-3 coaches per session Levels 4-10: 2 coaches per session Girls States Levels 2-10: 2-3 coaches per session Girls Regionals Levels 6-10: 2 coaches per session Nationals Levels 9-10: 2 coaches per session *Please contact the AcroJets Board if more coaches are going to be needed, so the Board can review the budget and determine if adjustments can be made. *
I agreeI do not agree
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Girls Xcel Team (maximum)* This field is required.Xcel Regular Season All Levels: 2 coaches per session Xcel States and Regionals All Levels: 2 coaches per session Nationals All Levels: 2 coaches per session *Please contact the AcroJets Board if more coaches are going to be needed, so the Board can review the budget and determine if adjustments can be made. *
I agreeI do not agree
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Boys Team (maximum)* This field is required.Boys Regular Season All Levels: 2 coaches per session* *On occasion, 3 coaches may be needed when sessions overlap Boys States Levels 3-6: 2-3 coaches per session Levels 7-10: 2 coaches per session Regionals All levels: 2 coaches per session Nationals All levels: 2 coaches per session *Please contact the AcroJets Board if more coaches are going to be needed, so the Board can review the budget and determine if adjustments can be made. *
I agreeI do not agree
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Indicate which team(s) you will be coaching at competitive events.* This field is required.
Boys Level 3
Boys Level 4
Boys Level 5
Boys Level 6
Boys Level 7
Boys Level 8
Boys Level 9
Boys Level 10
Boys Level JD
Girls Level 3
Girls Level 4
Girls Level 5
Girls Level 6
Girls Level 7
Girls Level 8
Girls Level 9
Girls Level 10
Girls Xcel Silver
Girls Xcel Gold
Girls Xcel Platinum
Girls Xcel Diamond
Girls Xcel Sapphire
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Our families use the TeamSnap Chat feature to communicate with coaches throughout the season. Please select the team(s) you coach to be given access to your team chats.
Boys Level 3
Boys Level 4
Boys Level 5
Boys Level 6
Boys Level 7
Boys Level 8
Boys Level 9
Boys Level 10
Boys Level JD
Girls Level 3
Girls Level 4
Girls Level 5
Girls Level 6
Girls Level 7
Girls Level 8
Girls Level 9
Girls Level 10
Girls Xcel Silver
Girls Xcel Gold
Girls Xcel Platinum
Girls Xcel Diamond
Girls Xcel Sapphire
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This Agreement is made between AcroJets Gymnastics Booster Club, Inc. (the “Club”), the Client, with a principal place of business at 2187 Wehrle Dr., Williamsville, NY 14221 and (type your name) * (“Coach”), the Contractor.
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Coach agrees to provide coaching services for the Club’s competitive gymnastics teams at local and travel gymnastics meets* This field is required.
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I agree
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Coach Pay & Reimbursement * This field is required.In consideration for the services to be performed by Coach, the Club agrees to pay and reimburse Coach as set forth in the next 10 items. These payment and reimbursement terms do not apply to any elite development or special team events or expenses. Such expenses will be reimbursed in accordance with the terms outlined on the “Special Team/Elite Development Reimbursement Form.” Please read and agree to each of the items to indicate your understanding of and agreement with each item. The procedures in each item below must be followed exactly in order to be eligible for reimbursement. Reimbursement requests that do not conform to these procedures will be denied.
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I agree
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Meet Compensation* This field is required.- Coaches will receive $85 per meet session, from stretch through the conclusion of awards (up to 4 hours). - Sessions exceeding 4 hours will be compensated at a rate of $16 per hour. This additional pay applies exclusively to sessions where the coach’s presence was required and they were actively coaching Club teams.
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I agree
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Travel Mileage* This field is required.- The Club will pay $0.725 per mile for travel in a personal vehicle, measured from the gym address (2187 Wehrle Dr.) to the meet address. - If coaches carpool, only the driver of the personal vehicle can claim mileage compensation. - Parking is reimbursable with a receipt. Please utilize reasonably priced parking lots; valet parking will not be reimbursed. - Tolls will be reimbursed and are calculated based on the relevant state’s online rates, with New York tolls specifically reimbursed at the E-ZPass discounted rate.
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I agree
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Meals* This field is required.- Coaches will receive meal reimbursement of up to $60 per day for travel meets where lodging is required (more than 70 miles one-way), and up to $20 per day for local meets (less than 70 miles one-way). - Itemized receipts for meal reimbursement requests ARE REQUIRED (See Receipts below). - No reimbursement will be provided for alcohol. - Expenses for deliveries (DoorDash/UberEats), room service, and meals charged to the room, will not be reimbursed. - Coaches are responsible for obtaining separate itemized receipts when dining in groups. Combined checks will not be accepted for reimbursement. - Reasonable tips and gratuity are reimbursable, but the final receipt must show the tip amount. In this specific case, a signed charge slip showing the added tip will be accepted with the itemized receipt.
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I agree
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Hotel* This field is required.- Coaches qualify for lodging reimbursement if both the following criteria are met: 1. The meet is located more than 70 miles (one-way) from the gym 2. The coach is scheduled for sessions spanning multiple days - Coaches are responsible for making their own hotel reservations. - Coaches traveling together are expected to share a room to minimize costs. - Staying at the host hotel or a comparably priced alternative is expected.
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I agree
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Airfare * This field is required.- The Club will reimburse the lowest-priced, flexible (changeable), round-trip airfare up to $500 (unless approved in advance). Change fees for non-flexible tickets are not reimbursable. - One checked bag is also covered if not included in the ticket price. - Reimbursement covers travel from Buffalo to the meet location and back. If a coach chooses to fly from a different city, the reimbursement will be capped at the current cost of the Buffalo-based fare. - To ensure cost-effective travel, coaches should utilize comparison sites (such as Kayak, Expedia) to identify the lowest available fares prior to booking. - Flight itineraries must be finalized and booked at least 60 days prior to the meet date.
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I agree
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Car Rental* This field is required.- Coaches are eligible for a car rental if one (1) of the following applies: 1. The meet requires air travel 2. If traveling as a team and the drive exceeds 70 miles one way - Coaches should select the lowest available, "Pay at Counter" option. - Non-refundable cancellation fees will not be reimbursed. - If the reservation (dates, times, or location) is modified and it results in a higher rate or a modification fee, those additional costs will not be reimbursed. - Reimbursement is strictly limited to Economy/Intermediate vehicles. - Premium or luxury vehicles are only covered if they are necessary for group travel (e.g., needing a larger vehicle to fit multiple coaches/gear). - Coaches are expected to share rentals to minimize costs. - Gas is reimbursed with a valid receipt; however, the "pre-paid fuel" option is not covered. - Insurance add-ons, additional drivers, and other rental extras are not reimbursable. - Coaches will only be reimbursed for toll package add-ons if your destination cannot be reached without using a toll road. Please use a navigation app to check for toll-free routes before adding a toll package to your trip. - No mileage reimbursement is paid for travel in rental vehicles.
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I agree
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Ridesharing* This field is required.- When air travel is required for meets, the coach is eligible for rideshare reimbursement if a rental car is not being used. This is strictly limited to transportation between the airport, hotel, and meet venue. - Reimbursement is limited to the lowest priced, economy/standard vehicle tiers. Premium or luxury tiers will not be reimbursed unless required for group travel. - Coaches traveling together are expected to share rideshare services to minimize costs.
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I agree
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USAG Fees* This field is required.- The Club will reimburse the following expenses upon receipt: Annual USAG Fee: Reimbursed at the lowest available registration rate. Background Checks: Reimbursed once every two years. USAG Safety Certification: The initial certification is covered; recertification is only reimbursable if a free local course is unavailable. - USAG-related payments will be issued after the coach’s first sanctioned meet of the season, but no earlier than October 1, 2026.
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I agree
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Receipts* This field is required.- To ensure timely reimbursement, coaches must submit all required documentation, including original itemized receipts. Clear, readable photocopies or printouts of original receipts are acceptable. - Receipts must show the date, specific items purchased, tips, and proof of payment. A valid receipt lists exactly what was ordered and when. - For ease of viewing and faster verification, please ensure all receipt totals are clearly circled or highlighted and match what is stated on the reimbursement form. - To maintain financial integrity and meet audit standards, the following items are not accepted: 1. Screenshots of digital payments (Venmo, PayPal, Zelle). 2. Credit card signature slips or "total only" customer copies are not accepted on their own—they must be attached to the original itemized receipt to prove the tip amount. 3. Bank or credit card statements/bills. - Reimbursement requests will be denied if they are supported only by credit card bills or non-itemized receipts.
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I agree
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Requesting Reimbursement* This field is required.- Reimbursement requests must be submitted within 60 days of the competition/USAG expense date. Submissions exceeding this timeframe will be denied. - Fiscal Year-End Exception (April & May Meets Only): To ensure payouts are processed before the end of the fiscal year, receipts for April and May meets must be submitted by June 20th—even if that provides less than the standard 60 days. - All documentation must be included with the reimbursement form. Receipts submitted after the original submission will not be accepted. - All receipts and documentation should be paperclipped together and submitted to the silver lockbox in the Stumpf’s foyer. - Should a special circumstance arise requiring an exception, please contact the Board for review.
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I agree
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W-9 Form* This field is required.To qualify for reimbursement, a fully executed coaching agreement and Form W-9 must be on file. Please complete your W-9 Form (paper copy) and submit to the silver lockbox in the Stumpf's foyer.
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I agree
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Safe Sport Policy
Coach agrees to abide by and adhere to all of the current rules, policies, and responsibilities published in the USA Gymnastics Safe Sport Policy, including any courses or trainings required under said Policy, and any updates or additional requirements that may be made to said Policy.

I, (insert your name) * , the Coach, have read and understand the rules and policies of, and my responsibilities under the USA Gymnastics Safe Sport Policy.
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State & Federal Taxes* This field is required. The Club will not withhold any state or federal taxes or contributions for Coach or on Coach’s behalf. Coach shall pay all taxes incurred while performing services under this Agreement, including all applicable income taxes and self-employment taxes.
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I agree
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The Agreement will become effective when signed by the independent contractor and will terminate when the next season agreement takes its place, or the date a party terminates the Agreement in writing with reasonable cause. This Agreement will be governed by New York State law.* This field is required. I agree that this Agreement and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents shall have the same effect as manual signatures for the purposes of validity, enforceability and admissibility.
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