Call for Candidates

President - Elect Qualifications:

• Current ENA membership.
• Current registered nurse licensure without restrictions in the Commonwealth of  Virginia or a compact multi-state license without restrictions that includes Virginia and the District of Columbia.
• Active participation in ENA as defined by one of the following:
  a) Attending at least 50% of the state meetings in the previous calendar year. b) Active involvement in a committee at the state or national level.

Responsibilities and Term of Office:

• The president-elect will work closely with the president for operations of the Virginia State Council for mentorship into their role as president in the following year.
• Performs any duties assigned by the president of the Virginia State Council.
• Serves as president-elect of the state’s governing body.
• Succeeds to the office of president at the expiration of the president's term. In the event the position of president becomes vacant, the president-elect shall serve for the unexpired term and the term for which they were elected. In the event the president-elect becomes the president, the Bylaws of the Virginia ENA indicate whether the president-elect vacancy is to be filled or left vacant.
• Exercises all responsibilities and privileges as an officer as specified in the Bylaws and Procedures of the Virginia State Council.
• Performs all duties of president-elect as outlined by the Bylaws of the Virginia State Council.
• Term of office shall be one (1) calendar year, January 1st through December 31st, unless otherwise stated in the Bylaws of the Virginia ENA.

Secretary - Qualifications:

• Current ENA membership.
• Current registered nurse licensure without restrictions in the Commonwealth of  Virginia or a compact multi-state license without restrictions that includes Virginia and the District of Columbia.
• Active participation in ENA as defined by one of the following:
  a) Attending at least 50% of the state meetings in the previous calendar year. b) Active involvement in a committee at the state or national level.

Responsibilities and Term of Office:

• Maintains the records and proceedings of the Virginia State Council.
• Records the minutes of the Virginia State Council Board of Directors and The Virginia General Assembly meetings along with any other proceedings of the Virginia State Council.
• Distributes all minutes to the Virginia State Council Board of Directors within two weeks following the meeting but no later than three weeks. The minutes will be sent to members as an attachment in an email when the next meeting notification goes out to the members. It is important to disseminate the minutes to members to ensure effective communication and transparency of the Virginia State Council proceedings.
• Minutes will be posted on the Virginia State Council website https://connect.ena.org/va/home for review and adopted for approval at the following meeting with any corrections.
• When meeting minutes are sent to membership, the Virginia State Council Board of Directors has the right to request recommended changes by a certain date. If no recommended changes have been received by the requested date, the meeting minutes will be considered adopted.
• All records will be kept on file according to the Virginia State Council’s Record Retention Policy.
• Exercises all responsibilities and privileges as an officer as specified in the Bylaws and Procedures of the Virginia State Council.
• Performs all duties of secretary as outlined by the Bylaws of the Virginia State Council.
• Term of office shall be one (1) calendar year, January 1st through December 31st, unless otherwise stated in the Bylaws of the Virginia ENA.

Treasurer Elect - Qualifications:

• Current ENA membership.
• Current registered nurse licensure without restrictions in the Commonwealth of  Virginia or a compact multi-state license without restrictions that includes Virginia and the District of Columbia.
• Active participation in ENA as defined by one of the following:
  a) Attending at least 50% of the state meetings in the previous calendar year. b) Active involvement in a committee at the state or national level.

 Responsibilities and Term of Office:

• To be mentored into the role and responsibilities of the treasurer.
• Assists in maintaining the financial records in accordance with generally accepted accounting procedures.
• Assists in developing a proposed annual budget, presenting it with the treasurer to the Virginia State Council Board of Directors for review and approval.
• Assists in maintaining banking accounts and disbursement thereof.
• Assists in acquiring annual tax information for filing with the state and the Internal Revenue Service as appropriate and to maintain and ensure compliance with not-for-profit financial status as a 501(c)(3) organization.
• Assists in providing an annual financial report for the Virginia State Council Board of Directors and General Assembly member review, as well as financial reports for scheduled meetings. The annual financial report is to be filed with the ENA on or before June 1st each year.
• To perform all duties required of the treasurer-elect in accordance with Parliamentary Procedures and Common Law.
• Term of office shall be one (1) calendar year, January 1st through December 31st, unless otherwise stated in the Bylaws of the Virginia ENA. 

Director (2 positions) - Qualifications:

• Current ENA membership
• Current registered nurse licensure without restrictions in the Commonwealth of  Virginia or a compact multi-state license without restrictions that includes Virginia and the District of Columbia.
  Active participation in ENA as defined by one of the following:
  a) Attending at least 50% of the state meetings in the previous calendar year. b) Active involvement in a committee at the state or national level.
  
  

Responsibilities and Term of Office:

• Serve in an advisory capacity and voting member on the Virginia State Council Board of Directors.
• Perform all duties of director as outlined by the Bylaws of the Virginia State Council as well as those requested by the president.
• Term of office shall be one (1) calendar year, January 1st through December 31st, unless otherwise stated in the Bylaws of the Virginia ENA.

Special Interest Groups:

• Virginia ENA is a two-tier structure that recognizes informal constituent groups called Special Interest Groups (SIGs) at the local level based on member needs. These groups may be created or dissolved as necessary as outlined in the state council bylaws and procedures. These optional groups may serve as special interest groups (SIGs) or regional groups, and may be formed for purposes such as networking, addressing time-sensitive issues, addressing needs of a specific membership segment (e.g., nurse managers) or implementing a program. These groups have the same benefits as formal chapters but do not carry the same obligation that chapters in three-tier states do.
• Virginia ENA assumes responsibility for any informal groups of members operating under the state council (i.e., provide financial and professional assistance, monitor activities, etc.) and will appoint or elect a chair or director for the group that reports quarterly to the state council’s board of directors.
• The quarterly report will consist of the following and be submitted to the Virginia ENA Board of Directors by March 1, June 1, September 1, and December 1 each year: 
  • Any meetings held and number of attendees.
  • Any events held, the purpose, and number of attendees.
  • Any educational offerings held and number of attendees.
  • Other, additional associated-related information that the chair or director deems appropriate to share.
• SIGs may hold elections for officers in coordination with the state board and utilize state funds when necessary. They may also hold meetings and provide educational offerings.
•  If the SIG leaders are appointed or elected, the chair (or appointed designee) shall participate in at least 75% of Virginia ENA meetings (virtual or live) that occur within a calendar year for the purpose of dissemination of information.
• SIGs can hold elections. The election process will be coordinated through the state board and the ballot will be sent to the entire state membership, since there are not defined boundaries for these groups.
• SIGs will not maintain their own bank accounts, financial and incorporation records, EIN number or file taxes or reports to national.
•  Any money earned must be turned over to the state treasurer for deposit into the state account.
• SIGs must make a formal request to the Virginia ENA board in writing at least thirty (30) days prior to needing any money. The Virginia ENA board will respond to the request within 5-7 business days. 
• SIGs will follow the reimbursement process by providing receipts and the reimbursement form to the Virginia ENA treasurer itemizing how the money was spent. Requests will be denied if the money is used for illegal or illicit activity or activity that does not uphold the mission of the ENA. 
• The name given to each informal SIG is at the discretion of the Virginia ENA State Council.
• The SIG must always maintain compliance with Virginia ENA as determined by the bylaws and procedures. If noncompliant, requests for funds or reimbursement will be withheld.
• If SIG representation is missing from two (2) consecutive Virginia ENA meetings, the Virginia ENA Board of Directors will consider the SIG inactive and attempt to reestablish contact. If contact is not able to be established after three (3) attempts, the board will consider dissolving the SIG.
•  Any formation of SIGs must be approved by the Virginia ENA Board.