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Form A: Solid Waste Management Request for Proposals (RFP) Communication Protocol
The City of San Fernando (City) commits to a procurement process for Garbage, Recyclable Material, and Organic Waste Collection Services to be open, objective, and carefully monitored. The following rules will be adhered to and enforced, and will apply to both potential proposers and to all committee members participating in the City's RFP process, including members of the City Council, the City Staff, and the RFP Evaluation Panel.
Request for Proposals Contact
Until the City Council awards the Collection Services Agreement, all contact between participant; participant’s sub-contractors; participant’s sub-consultants; participant’s affiliates; participant's lobbyists, legal, or political advisors; or any individual or entity that may be assisting the participant in preparing a response to this RFP or providing work to the participant should participant be selected, and the City, shall be in writing, by email, to:
All communications between the City and a participant, along with the related responses, will be transmitted simultaneously to all participants that have completed the required steps, as outlined below (please check each box to confirm understanding and agreement):
*
I understand that to receive communication from the City and/or be involved in the RFP process, I must submit this signed, completed digital RFP Communication Protocol.
I understand that in order to receive the RFP (estimated release date July 23*, 2026), I must submit this signed, completed digital RFP Communication Protocol.
Further, I understand that all communication between the City and a participant, along with the related responses, will be included as part of the evaluation record.
Requirement to follow Communication Protocol
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City. Any attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the RFP process, including the selection process, must be disclosed in compliance with the provisions of this Communication Protocol, and failure to do so will be grounds for determination of non-compliance and disqualification from the selection process.
All committee members must provide this digital, signed statement by August 4*, 2026. Committee members that do not provide this digital, signed statement will be disallowed from participating in this procurement process.
I am a committee member and this timeline and approach applies to me; I must submit this form by August 4*, 2026 to participate in this process.
I am a potential proposer and this timeline does not apply to me.
All potential proposers who receive direct advance notice of this upcoming RFP, if they wish to be considered as a potential proposer, must provide this digital, signed statement by August 4*, 2026. Participants that do not provide this digital, signed statement will be disqualified from this procurement process.
I am a potential proposer and this timeline and approach applies to me; I must submit this form by August 4*, 2026, to avoid disqualification from the procurement process.
I am a committee member and this does not apply to me.
Confirmation and Signature
On behalf of myself/company/agency, I understand and accept the rules established in this statement.
I am representing the following:
Potential Proposer
City Council Member
City Staff
RFP Evaluation Panel
Other
If "Other", please describe:
Proposer's Company Name
Name
First Name
Last Name
Title / Role
Phone Number
Please enter a valid phone number.
Format: (000) 000-0000.
Email
example@example.com
Proposer's Website
Signature
*
Date
-
Month
-
Day
Year
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