Athlete-Coach Agreement

This agreement covers 1:1 Strength and Conditioning and/or Hybrid Coaching services provided by Tommy Munday, trading as Sharp Training Systems.

The coach will design and deliver a personalised training programme based on the athlete's sport, goals, lifestyle, and current performance level. An initial consultation may be required before the programme begins, unless deemed unnecessary by the coach.

All payments are collected by monthly direct debit via Stripe. By signing this agreement, the athlete or parent/guardian authorises Sharp Training Systems to collect the agreed monthly fee on the day of the month which the programme begins.

The monthly fee covers the agreed number of sessions per month as outlined in the pricing plan. This is a fixed monthly fee and is not reduced based on sessions attended.

If a payment fails, Sharp Training Systems will notify the athlete or parent/guardian promptly. Please resolve any payment issues within 7 days. If a failed payment is not resolved within 14 days, the programme may be suspended until the balance is cleared.

If training needs to be paused for any reason (holiday, injury, or other circumstances), speak to the coach about suspending the plan. A suspension keeps the direct debit mandate active so the athlete does not need to re-register when returning. Suspensions are granted at the coach's discretion and require reasonable notice.

One full calendar month's written notice is required to cancel or make any changes to the payment plan with Sharp Training Systems.

For example, if written notice is given on 15th January, then February will be the full month's notice.

The athlete or parent/guardian's commitment: If a session is cancelled with less than 24 hours' notice for any reason, the full session fee applies. If the session can be rearranged for a mutually convenient time on the same day, no charge will apply. Sessions missed without notice are charged in full.

If the coach cancels a session with less than 24 hours' notice for any reason, the next booked session will be provided completely free of charge. If the session can be rearranged for a mutually convenient time on the same day, no additional session is owed. With 24 hours' notice or more, no compensation is required.

This policy exists to protect both parties equally. Because this is the coach's livelihood, they will almost never cancel on you. That is why we are confident making this commitment.

1. Wear suitable workout clothing and footwear to all sessions.
2. Inform the coach of any medical conditions, injuries, or medications before the first session and whenever anything changes.
3. Arrive on time. The coach will wait up to 15 minutes past the agreed start time. After this, the coach may leave and the session will be charged in full. If arrival is within the 15-minute window, only the remaining time will be used. No extra time will be given.
4. Communicate openly with the coach about how the athlete is feeling during sessions, including any pain, discomfort, fatigue, or concern for safety.
    

I understand that participation in exercise programmes, sessions, or events conducted by Tommy Munday and Sharp Training Systems is voluntary and at the athlete's own risk.

I am aware that exercise can be physically demanding and, in rare cases, may result in injury. The athlete will perform all exercises at my own pace, based on their own fitness level, strength, and movement ability.

I confirm that the athlete will inform Tommy Munday of any symptoms during exercise, including fatigue, shortness of breath, chest discomfort, or any pain or concern for safety. If I have high blood pressure, diabetes, a heart condition, any existing injury, have had recent surgery, or am taking prescribed medication that could affect performance, I will inform Tommy Munday before participating in any exercise.

I understand that I will be given instructions on how to perform exercises and use equipment, and I will ask if there is anything I do not understand before starting.

Tommy Munday and Sharp Training Systems will not be liable for any injuries or damage arising from participation in training. Tommy Munday shall not be responsible for articles lost or stolen during training.

By taking part in training with Sharp Training Systems (including but not limited to personal training, group training, or events), the athlete or parent/guardian agrees that images or video captured during training may be used for marketing, publicity, social media, press releases, and other promotional purposes by Sharp Training Systems, including on sharptrainingsystems.co.uk and associated social media channels.

I confirm that I have read and understood this agreement in full. I understand that I should inform my coach of any medical condition and that I may be advised to consult my doctor before starting.

I acknowledge that I have either received medical clearance to participate, or that I have chosen to participate without consulting my doctor and accept full responsibility for doing so.

I release Tommy Munday from any liability for personal injury or other damage sustained during any exercise programme.

I acknowledge receipt of this agreement and confirm acceptance of all terms and conditions.