Active Student Organization Request Fall 2026

Active Student Organization Request Form Fall 2026

Is your student organization active? For clubs, fraternities, sororities, and honor societies (referred to as "student organizations" throughout the rest of the form), we require you to request 'active' status each semester. It gives us accurate contact info so that we can promote your student organization and keep you informed. This is also necessary for liability purposes when you conduct activities. In order to be active, you must have 5+ members, a faculty/staff advisor, a 2+ person executive board, and a constitution (template online). If you need help finding an advisor, we maintain a list of potential names.
STATUS UPDATES:
staff use only, please refer to this section for updates in the future!
ACTIVE REQUEST STATUS UPDATE
Note: This area is for OSE staff only.
STUDENT INVOLVEMENT FAIR STATUS UPDATE
MEETING ROOM REQUEST UPDATE
STUDENT ORGANIZATION INFORMATION
Name of Student Organization
Note: You may not include Batten or Batten University in the name or in social media handles.
Type of Request
Your Purpose
Student Organization Constitution and/or Bylaws

Upload a File
Please note all organization constitution and bylaws should no longer reference Virginia Wesleyan University/College or VWU/VWC. All documents should reflect the university name change to reflect Batten University. Cancelof
A constitution template is available online! You may also create one from scratch. If you have concerns about organizational privacy, you may send your constitution to the Assistant Vice President for Campus Life (jcohen@batten.edu) and upload a placeholder constitution here.
SOCIAL MEDIA INFORMATION

This information is to provide a record of login information for future members to ensure to longevity of the social media presence of your organization.
Social media
Please list which platform and its respective name. Student Organizations may not use “Batten,” “Batten University ” or other variations on their social media accounts. Put N/A if your organization does not use social medio
Name of Social Media Admin
Please list the student responsible for the organization's social media
Website
Note: You may include this if applicable.
Username
I would like our org to be highlighted on the Student Engagement social media for an Org Spotlight (we will use your described purpose as a basis for this)
If you would like to have an Org Spotlight, is there an event or time in the semester that we should try to schedule your highlight?
Please provide information and context.
Upload a picture of your members or something that represents your organization for the highlight.

Browse Files
Please upload a quality .png or .jpeg file. Cancelof
Do you have scheduled recurring meeting times yet?
RECURRING MEETING INFORMATION
If you have recurring meetings (weekly, monthly, etc.), please include the dates here:
Please request 3 meeting locations here. Student Engagementwill be in touch when your room request is confirmed
Start Time of Meeting

:HourMinutesAM/PM Option
End Time of Meeting

:HourMinutesAM/PM Option
Would you like this meeting added to the Campus Events Calendar so interested members can attend?
LEADERSHIP, MEMBER &
REQUESTED ADVISOR INFORMATION
Complete List of All Members Separated by Commas (Include First and Last Names)
5+ are required (except Greek chapters and honor societies). Separate by comma. Remember: We want your COMPLETE roster (not the minimum 5). All roster changes after the Student Involvement Fair can be submitted to studentengagement@batten.edu as your organization grows.
Please enter the names and titles of your Executive Board (each organization must have 2, but 4 are recommended). These titles should match those listed in your constitution.
Name and Title of First Officer (Usually President)
Email of President
Name and Title of Second Officer (Usually Vice President)
Recommended: Name and Title of Finance Officer
Note: If you don't list a finance officer, only your President can access funding for your organization.
Recommended: Name and Title of Operations Officer
Note: This is often a secretary, but it could be someone else.
Name of Requested Batten Faculty/Staff Advisor(s)
Note: Must be Batten University faculty/staff members (non-student). Don't know someone? We may be able to help! It can be helpful to have a team of advisors. Requested advisors will be reviewed by Assistant Vice President for Campus Life & Senior Vice President. Faculty & Staff are able to able no more than two student organizations at one time. Once approved, an email will be sent!
Requested Batten Faculty/Staff Advisor Email(s)
Note: Separate multiple emails with commas
Please check confirming your understanding of the above:
Please check confirming your understanding of the above:
STUDENT INVOLVMENT FAIR REGISTRATION

If you would like to share more about your Student Organization at the Student Involvement Fair, please reserve a table by completing the below:
We have saved the date for the Student Involvement Fair!
REQUIRED STUDENT ORGANIZATION
LEADERSHIP LUNCHEON AND TRAINING

We will be completing an Event Request Form together. Please come prepared with an event idea. All leadership is encouraged to attend; two members of leadership are required to attend this workshop in order to be approved as active.

Thursday, August 27, 12PM-1PM, Pearce Suite
We confirm understanding that during the Student Leadership Training and Luncheon
We have saved the date for
Please reserve a seat for

First NameLast Name
and:

First NameLast Name
Other members who are interested in and committed to attending:
Maximum additional 2 members
We understand failure to attend and complete this training means our Student Organization will not be active during fall 2026
We understand that all members will need to complete a Marlin Nation Hands Don't Haze session during the 2026-2027 academic year to be an active student organization. They must complete a different training than they did last year or their most recent training.
The Hazing Prevention Workshop will be presented at Marlin Nation Orientation to capture as many new students as possible. A list of those who have completed the workshop will be available for Organization leadership so they can track who is eligible for membership. More sessions of both Tier 1 and Tier 2 will be available in the fall and spring. Tier 3 is an online module.

All members must have completed Tier 1 to be an active student organization.

For those who completed Tier 1 in 2025-2026 they must complete Tier 2 by February 12, 2027.

For those who completed Tier 2 in 2025-2026, they must complete Tier 3 by February 12, 2027.

*Fraternity and Sorority Members must complete their annual training by September 14, 2026.
YOU'RE ALMOST DONE!
By submitting this form, you certify (on behalf of your student organization) that the information is accurate. You understand that all student organizations must abide by Batten University rules and regulations. You agree that you will work to actively promote safe, healthy, and legal bonding activities, and that you will not engage in or condone hazing of any kind. You acknowledge that information regarding club policies can be found in the Batten University Student Organization Manual.
Your First and Last Name
Your Batten University Email Address
Do You Want a Mail Folder in Student Engagement (for receiving off-campus mail)?
Do You Need an On-Campus Financial Account?
Note: If your student organization's information changes mid-semester, please email studentengagement@batten.edu and we'll update your form. Do not edit your original submission.
Should be Empty:

Active Student Organization Request Form Fall 2026