• Employee Lease Addendum Request Form

  • Standard Operating Procedure (SOP)

  • Before You Begin

    This form should only be completed after the Employee Onsite Housing Request Form has been submitted and you have received notification from HR that the employee's request has been approved by the Regional Manager and Director of Operations.

    This form is used to request the employee's Employee Lease Addendum and payroll rent deduction setup.

    Please complete this form only after:

    • The employee has received approval to move onsite.
    • The apartment lease has been fully executed by all parties.

  • Employee Information

  • Apartment and Rental Information

  • Payroll Information

  • (If the employee is participating in Flex, do not complete this form. Complete the Employee Onsite Housing – Flex Payment Notification instead.)

  • Required Upload

  • Please upload the employee's fully executed lease agreement.

    HR cannot assign the Employee Lease Addendum or establish payroll rent deductions until the signed lease has been received.

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Employee Reminders


  • Please be sure to communicate the following information to the employee:

    • The Employee Lease Addendum will be assigned to them in Paycom after HR reviews the completed request.
    • The employee will receive an email notification from Paycom when the addendum is ready for their review and signature.
    • The addendum should be signed as soon as possible to avoid delays in payroll rent deduction setup.
    • The Employee Lease Addendum will specify the date payroll rent deductions will begin.
    • Until payroll deductions begin, the employee is responsible for paying all rent, utilities, fees, and any other charges through the resident portal.
    • Once payroll deductions begin, only the monthly rent will be deducted from payroll. Utilities, late fees, pet fees, and any other resident charges will continue to be the employee's responsibility and must be paid through the resident portal.

  • Once submitted, HR will:

    1. Review the information and lease.
    2. Assign the Employee Lease Addendum in Paycom.
    3. Establish payroll rent deductions.
    4. Notify the appropriate parties once the process is complete.

  • Requestor Information

  • Date*
     - -
    2 digit month, 2 digit day, 4 digit year

  • Thank you for helping ensure employees understand their responsibilities and experience a smooth move-in process.

  • Should be Empty: