Clone of TRADE SPACE APPLICATION FORM 2026

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THIS IS AN APPLICATION TO GO ON THE WAIT LIST

The Warwick Show and Rodeo Society extends a warm welcome to our 2026 Warwick Rodeo and Warwick Gold cup Campdraft applicants!

Held from the 19th to the 25th October 2026.

PLEASE NOTE: All stalls MUST be set up no later than 1:00pm, Wednesday 21st October. Ready for Trading 8.00am Thursday 22nd October. BUMP OUT no earlier than Sunday 25th October 2:00pm. This will be strictly enforced.

Please note this ONLINE application form must be completed to be placed on the waitlist for Tradespace. If a position becomes avaliable you will be contacted via phone. A non refundable booking fee of $15.00 must be paid immediately to secure your booking. An invoice for Tradespace fees will be issued upon recieving payment of booking fee. This must be paid within 24 hours our the position will be passed to next peron on the wait list.

Trade space sites will only be allocated on receipt of the following; If these documents are not provided at the time of submitting this form, your application will not be considered.

1- This application form being fully completed and signed.
2- A copy of your current Certificate of Currency, Public Liability Policy Number & Insurer
3- A copy of your current Food License, if applicable.

YOU WILL BE ABLE TO UPLOAD THESE DOCUMENTS ONLINE

If you have any queries or questions regarding this application, please contact the WSRS Office staff

Tuesday: 9.00am-2.00pm

Wednesday: 9:00am-4.30pm

Thursday: 9.00am-4.30pm
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* Trading Name:* This field is required.
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* ABN:* This field is required.
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* ABN Registered Name (If different to trading name):
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* Contact Person:* This field is required.
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* Contact Phone (mobile preferred):* This field is required.
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* Contact Address:* This field is required.
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* Email address:* This field is required.
example@example.com
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* Website and/or social media accounts (to help us showcase your business in the lead up to the event):
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* Please state all intended business (e.g. sale of shirts, hats, novelty items etc):* This field is required.
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Will you be selling Coffee?* This field is required.
YESNO
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* Do you want an inside site?* This field is required.
Yes
No
Don't mind
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* Please provide your Public Liability Policy Number * This field is required.
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* Provider of your Public Liabilty* This field is required.
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* Expiry date of policy* This field is required.
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Upload Current Certificate of Currency* This field is required.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Does your Trade Site serve Food and Beverages?* This field is required.
YESNO
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* Upload your current Food Licences
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Does your site use Gas?* This field is required.
YESNO
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Please Upload your current Gas Compliance Certificate.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Bouncing Beans
Bomb bags
Drug related goods (including cocaine kits, bongs etc)
Explicit & hardcore T-Shirts
Fake cigarettes
Fireworks – crackers
Fuel type fire lighters (Zippo)
Horns & Trumpets
Knives (including pen knives)
Laser pointers
Metal & wooden martial art nunchakas
Playing cards (nude or lurid)
Pressure pack snow
Pressure pack fart gas
Silly string
Stink bombs
Shang-hi / sling shots
Water bombs
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Toy guns are acceptable; however the following are not:

Ball bearing guns

Eight shot caps

Pellet guns

Pop downs (throw downs)

Potato guns

Replica guns (bullet type)

Roll caps

Strip caps

Water pistols over 150mm (6")

Samurai, English & fencing swords are to be sold in sealed packages by Licensed Traders ONLY.
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Traditional Showmen Lines:

Fairy floss

Dagwood dogs

Waffles

Doughnuts

Toffee apples

Snow cones & cordial based drinks

Toys & novelties including dolls on sticks, inflatable & soft plush toys & fluffy toys over 30cm.
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I have read the list of banned items and agree to comply.* This field is required.
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Please read the following conditions of application prior to completing & submitting your application form. By signing the Trade Space Application Form you are accepting these conditions of application & general conditions of entry.

1. A complete and correct application, which includes a copy of your current Certificate of Currency, Public Liability Insurance & current Food Vendors License if applicable. The Trade Space Vendor must maintain with an insurance company, an adequate public and products liability insurance for the duration of the event.

2. All successful applications will receive an email of confirmation including details regarding setup for the event and the invoice will be attached to this email. Unsuccessful applicants will also be emailed.

3. Vendors will be given the option to cancel their site within 5 business days of being sent the approval email without penalty. Full payment is required by the due date. If payment is not received, your application becomes null and void.

4. Each successful vendor will be allocated a particular site. This site cannot be exchanged. The size of the site allocated will be as per the site frontage and site depth applied for on the application form. (PLEASE ENSURE YOU HAVE READ AND UNDERSTOOD BEFORE YOU COMPLETE THIS SECTION) If the vendor requires a replenishment vehicle, please include on application. No camping will be allowed at your site. This needs to be applied for separately. NO LATITUDE WILL BE GIVEN. No selling, canvassing, hawking or distribution of printed or other matter will be permitted outside of the area assigned to the vendor. NO MOBILE SELLING ALLOWED UNDER ANY CIRCUMSTANCES. Failure to comply with this stipulation will warrant the confiscation of such articles/goods and the eviction of offending persons from the Warwick Showgrounds. If the vendor is dissatisfied with the allocated site, the vendor should withdraw the application immediately. Do not arrive at the event expecting to negotiate another site. The Warwick Show and Rodeo Society Inc reserves the right to move a vendor should the need arise.

5. All trade sites must be kept clean and completely free of rubbish during trading and when trade site is vacated at finish of event. NO GLASS IS TO BE BROUGHT ON TO THE GROUNDS.

6. The vendor must comply with all statutory obligations and regulations made under them for the following: Workplace Health & Safety Act, Safe Food (Qld), The Electrical Safety Act 2002, the Dangerous Goods Safety Management Act 2001 and any applicable Advisory Standards, Industry Codes of Practice or Australian Standards which apply in Queensland. See (1) current Food License must be provided on Application if applicable.
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7. Vendors in the Trade Space area cannot sell Traditional Showmen lines as follows: -

Fairy floss

Dagwood dogs

Waffles

Doughnuts

Toffee apples

Snow cones

Cordial based drinks

Toys & novelties including dolls on sticks

Inflatable and soft plush toys

Noncompliance may result in the vendor being removed from the grounds and the vendor may be refused entry to any future Warwick Show & Rodeo Society Inc events.

8. Only those goods of the nature stated on the application form are to be displayed and/or sold. The Trade Space Coordinator shall retain the power to enter upon the vendor's site and remove any article, sign, picture or printed matter which may be deemed as obscene or likely cause offence to the general public and/or officials of the Warwick Show and Rodeo Society Inc.

9. The Trade Space Vendor indemnifies the Warwick Show & Rodeo Society Inc and its personnel against all expenses, losses, damages and costs that they may sustain or incur as a result of any claims made by any person against the Trade Space Vendor during the event.

10. All Trade Space Vendors will need to be in place as per the confirmation email. All vendors are to follow the guidelines set out by the Trade Space Coordinator on duty or his/her representative. Any vehicles/displays set up in the wrong area will be moved. No structure or goods or chattels owned or used by the Vendor shall overhang or protrude beyond the boundaries of the allocated trade space site. Unauthorized vehicles will be towed away at the owner's expense.

11. In the interest of public safety, trade display vehicles and machinery will not be able to exit the grounds until the event finishes.

12. Camp sites are available, not at trading site, on the grounds for vendors however they will need to pay $33.00 per night for additional nights as stipulated on the application form.

13. Vendors are required to abide by sponsorship restrictions on product sales as advised by the Warwick Show and Rodeo Society Inc prior to the event.

14. The Warwick Show and Rodeo Society Inc reserves the right to reject any application and refund any relevant fees paid.

15. No sub-letting is allowed.

16. Please note that Vendors failing to adhere to these rules may be removed from the grounds and may be refused entry to future Warwick Show and Rodeo Society Inc events.

17. A non-refundable amount of up to 20 % of your invoiced fees, once your application is approved may be retained upon cancellation of event or your failure to attend.

18. Local Council Food Inspectors will be visiting throughout the event, their decisions are final and if you are asked to cease trading and leave the grounds no refund will be given by the WSRS.

19. PLEASE NOTE: All stalls MUST be set up no later than 1:00pm, Wednesday 21st October. Ready for Trading 8.00am Thursday 22nd October. BUMP OUT no earlier than Sunday 25th October 2:00pm. This will be strictly enforced.
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I Agree and comply to all terms and conditions stated by the WSRS* This field is required.
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Standard Electricity Point: $44.00 each* This field is required.Please select how many Standard Electricity points you require.
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3 Phase Electricity Points: $66.00 each* This field is required.Please select how many 3 Phase Electricity points you require.
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Site Frontage: $220.00 per Metre* This field is required.Please select how metres of Site Frontage you require.
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Site Depth: $27.50 per Metre* This field is required.Please select how metres of Site Depth you require.
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Additional Entry Passes: $55.00 per person* This field is required.Please select how many additional staff passes you require. (3 are included in your booking price)
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Additional Camping Site: $33.00 per site per night* This field is required.Please select how additional camping sites you require. (1 site is included in your booking price)
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Date:* This field is required.
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PLEASE NOTE: Applications are CLOSED this is an application to go on our WAIT LIST. If a space becomes available, you will be contacted via phone. Once accepted you will need to make the $15.00 booking fee to secure your spot. DO NOT make any payments UNTIL you receive an invoice. Please sign below to indicate you understand this process.* This field is required.
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