*Certificate of Insurance (attach to application): Shaw University must be listed as Additional Insured

All food vendors must upload their COI before submitting the application.

Payment can also be submitted online at Vendor Village - Shaw U Homecoming 2026

****Booth includes 16Ft table and 2 Chairs

****Space is NOT guaranteed until ALL documents and payment is submitted

1. The vendor reserves, through Shaw University, vendor space for the purpose of displaying, promoting, and selling services and/or products.

2. The vendors set-up will include (1) 6' rectangle table and (2) chairs.

3. Vendors are allowed to set up between 7:30 a.m.-10:00a.m. only (NO EXCEPTIONS).

4. Vendors are not permitted to sell any Shaw University merchandise.

5. Shaw University will assign vendors their space. Vendors will be responsible for keeping their area(s) clean during the event, as well as cleaning up thoroughly before leaving.

6. Vendors MAY NOT assign, sublet, or apportion any of the space contracted to any other individual or organization without written permission of the Vendor Coordinator.

7. Vendors will be allowed to park in designated parking locations on campus.

8. Vendors are required to occupy ONLY the area they were assigned.

9. Sound devices or any noise making machines must be conducted or arranged so that noise will not result in disturbing adjacent vendors.

10. All vendors must supply their own equipment for payment processing.

11. Vendor must obtain all permits and licenses required by state and county laws, and must pay all federal, state, and county taxes. Proof of such license and permits is required. Any violation of Wake County, City of Raleigh, or North Carolina State laws is subject to permit revocation and/or fines.

12. If an act of God, war, fire, strike, or any outside cause prevents Shaw University's Vendor Village from being held, Shaw University may retain a portion of the Vendor's rental fee of 50% required to compensate Shaw University for expenses incurred up to the time such contingency shall have occurred.

In consideration of the mutual covenants and conditions contained herein. The University and the Vendor hereby agree as follows:

1. Hold Harmless. The Vendor shall fully defend, indemnify, and hold harmless the University from any and all claims, lawsuits, demands, causes of action, liability, loss, damage and or injury, of any kind whatsoever (including without limitation all claims for monetary loss, property damage, equitable relief, personal injury and wrongful death), whether brought by an individual or other entity, or imposed by a court of law or by administrative action of any federal, state, or local governmental body or agency, arising out of, in any way whatsoever, an acts, omissions, negligence, or willful misconduct on the part of the Vendor, its officers, owners, personnel, employees, agents, contractors, invitees, or volunteers. This indemnification applies to and includes, without limitation, the payment of all penalties, fines, judgements, awards, decrees, attorney's fees, and related costs or expenses, and any reimbursements to the University for all legal fees, expenses, and costs incurred by it.

2. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the actual legal power, right, and authority to make this Agreement and bind each respective Party.

3. Amendment; Modification. No supplement, modification, or amendment of this Agreement shall
be binding unless executed in writing and signed by both Parties.

4. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether
of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily
given or performed by a Party shall give the other Party any contractual right by custom, estoppel, or
otherwise.

5. Attorneys' Fees and Costs. If any legal action or other proceeding is brought in connection with
this Agreement, the successful or prevailing Party, if any, shall be entitled to recover reasonable
attorneys' fees and other related costs, in addition to any other relief to which that Party is entitled.
In the event that it is the subject of dispute, the court or trier of fact who presides over such legal
action or proceeding is empowered to determine which Party, if any, is the prevailing party in
accordance with this provision.

6. Entire Agreement. This Agreement contains the entire agreement between the Parties related to the
matters specified herein and supersedes any prior oral or written statements or agreements between
the Parties related to such matters.

7. Enforceability, Severability, and Reformation. If any provision of this Agreement shall be held to
be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and
enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that
by limiting such provision it would become valid and enforceable, then such provision shall be
deemed to be written, construed, and enforced as so limited. The intent of the Parties is to provide as
broad an indemnification as possible under North Carolina law. In the event that any aspect of this
Agreement is deemed unenforceable, the court is empowered to modify this Agreement to give the
broadest possible interpretation permitted under North Carolina law.

8. Applicable Law. This Agreement shall be governed exclusively by the laws of North Carolina,
without regard to conflict of law provisions.

9. Exclusive Venue and Jurisdiction. Any lawsuit or legal proceeding arising out of or relating to this
Agreement in any way whatsoever shall be exclusively brought and litigated in the federal and state
courts of North Carolina. Each Party expressly consents and submits to this exclusive jurisdiction
and exclusive venue. Each Party expressly waives the right to challenge this jurisdiction and or
venue as improper or inconvenient. Each Party consents to the dismissal of any lawsuit that they
bring in any other jurisdiction or venue.

4

I have read and agree to adhere to the guidelines as outlined regarding vendors for Shaw University Vendor Village during the 2026 homecoming celebration. I understand that all guidelines and terms become part of the contract between Shaw University and vendor. Guidelines have been formulated in the best interest of all concerned. All issues not covered will be decided by Shaw University and vendor.

(Please print)

(Please print)

Signature

Mail or email above vendor materials to:

Alicia Bynum
Shaw University
Office of Institutional Advancement
118 E. South St. | Raleigh, NC 27601
919-546-8562 | alicia.bynum@shawu.edu

Note: The deadline to submit the above items to Shaw University is September 30^th, 2026