This license agreement is hereby submitted to exhibit at the THE TRUCK EXPO: SCOTTSDALE (March 6 & 7, 2027). Send this agreement and payment to: Arizona Expos, Inc., PO Box 6146, Chandler, AZ 85246-6146 (here within Arizona Expos) or via Online Link.
VENDOR INFORMATION
THIS IS A FAMILY-FRIENDLY EVENT. PLEASE SEE RESTRICTED PRODUCTS (SECTION A) BELOW FOR DETAILS ON WHAT IS NOT PERMITTED.
PLEASE NOTE: In the event of a pandemic, natural disaster, fire, rain, wind, storm, extreme heat, or any other unforeseen event, an act of God, or catastrophe; Arizona Expos, Inc. is not obligated to refund any part of the vendor or sponsorship monies. Any monies will be credited or moved to the next available event. Exhibitor accepts the risks of participating in an indoor/outdoor event.
(A) Restricted Products: Restricted products include, but are not limited to, literature, smoking/vaping, graphic displays, clothing, and/or promotional items that are political, pornographic, racist, sexist, or contain nudity. No illegal goods or selling of weapons is allowed. All items are subject to review by the Expo Staff and all decisions must be respected.
(B) Insurance: All Exhibitors MUST provide a Certificate of Liability Insurance to Show Management atleast 15 Days before the event. If you register within 2 weeks of the show, you must submit the Certificate of Insurance ASAP. See Exhibitor Package for Details. Exhibitors will not be allowed to move in without this document.
(C) Exhibit Booth: Exhibit fees include space rental and exhibit badges. Additional amenities like electricity, freight, decoration, catering, etc.; are separate and may not be available. In addition, there will be NO subletting of booths. Each company is required to have a Contract & Certificate of Insurance before they will be allowed to setup. Requests can be submitted to have booths next to one another but are not guaranteed.
$250 Non-Refundable Booth Deposit of total balance due is required with a signed contract to hold space. The remaining balance is due 45 days before the event to guarantee space. Contracts and/or payments submitted within 45 days of the show must include full payment and be in the form of a credit card, certified check, cashier’s check, or money order to secure space.
(D) Payment Information: The fee reflects payment by cash, check, or bank wire transfer. Debit/Credit Card payments are subject to 3% surcharge. A $25 fee will be added to your account for all bank-returned checks.
(E) Cancellations/Refunds: All booth cancellations and/or changes must be submitted in writing (via Email) and confirmed over the phone with Show Management. No refunds are granted within 30 calendar days of the show. If the Exhibitor cancels within 30 calendar days of the event, or if the Exhibitor fails to occupy the assigned booth space, the Exhibitor is responsible for all monies due at the time cancellation is received.
Exhibitor shall remain liable for the full balance due under these terms and be responsible for all costs associated with the collection of such including, but not limited to collection costs, reasonable attorney fees, court costs, and interest.
(F) Products Displayed: Companies displaying products or any material which we determine, in our discretion, to be inappropriate, including but not limited to, materials that are offensive, disparaging, discriminatory, and/or racist may be asked to remove the products or their exhibit.
No products of any nature may be sold with any of the said events, copyright material, logos, trademarks, or Arizona Expos events names or dates on them. Exhibitors with such products and their exhibits will be removed from the Expo and Exhibitor will forfeit their booth payment and will not be allowed back into the show, nor allowed to exhibit at future shows.
(G) Sponsors: Arizona Expos Sponsors are not responsible nor have an authoritative figure at the Arizona Expos. Sponsors have no say or legal merit in any activities taking place prior to, at, during, or after any Arizona Expos event.
(H) Acceptance: The Exhibitor has read the terms & conditions of this Contract and the Exhibitor's Terms & Guidelines. Exhibitor understands that this Contract shall be legally binding between Arizona Expos, Inc. and the Exhibitor only upon acceptance in writing by Arizona Expos, Inc. Exhibitor also understands that any changes included in the information in this Contract must be provided to Arizona Expos, Inc. in writing. This Contract may be executed in counterparts with all such counterparts constituting one Agreement. The person signing this Agreement is an authorized person of the Company and is able to execute this Agreement on the Company’s behalf. This Agreement may be executed and delivered via DocuSign and a facsimile signature shall be treated as an original.
Failure of the Exhibitor to set up within specified Set-Up Hours automatically forfeits their exhibit space. Exhibitors must be set up prior to the show opening.
Exhibitor understands that the Promoter has sole discretion regarding all aspects of the show; including but not limited to booth assignments, location, show hours, and/or other related decisions the Promoter deems necessary and in the best interest of the show.
EXHIBITOR WRISTBANDS - WRISTBANDS MUST BE WORN DURING SHOW HOURS & SETUP
If you require more than your allotted quantity of wristbands, you may purchase additional ones. Limit 10 extra per Booth. $10 Each (Limit 10 Extra per Booth).
PARKING
Park in the Designated Area (it will be designated to you upon check-in). When arriving in the morning, show the attendants your Wristband and you will be allowed to park. Anyone selling from vehicles outside of the Event will be towed/removed at the owner’s expense.
CAMPING
RV Reservations can be made by calling the Westworld RV Office at 480-312-6802. Arizona Expos has nothing to do with contracting, renting, or maintenance of RV Spaces.
CERTIFICATE OF INSURANCE
All exhibitors are required to carry a Certificate of Liability and provide show management with a copy prior to moving in. This may be obtained through your insurance provider or from the below-listed provider.
The Certificate of Liability MUST include the following…
- Name & Address of the Insurance Broker issuing the certificate.
- Show Dates must fall within the effective and expiration dates of the policy (DATE: MARCH 4 – 7, 2027)
- Coverage must be at least $1,000,000
Description of the Event and where it is held:
- Dates of the Event: MARCH 6 & 7, 2027
- Name of the Event: THE TRUCK EXPO: SCOTTSDALE
- Location of the Event: WESTWORLD OF SCOTTSDALE
The following must be listed as ‘Additional Insured Endorsement:
- Arizona Expos (P.O Box 6146, Chandler, AZ 85246)
- Company of the Americas (P.O Box 6146, Chandler, AZ 85246)
- Westworld of Scottsdale (16601 N Pima Rd, Scottsdale, AZ 85260)
CERTIFICATE OF INSURANCE MUST BE RECEIVED NO LATER THAN 15 DAYS BEFORE THE EVENT.
Send Certificate of Insurance too: Email: sales@arizonaexpos.com
Address: PO Box 6146, Chandler, AZ 85246
NO SETUP OR PARTICIPATION WITHOUT RECEIVING THE CERTIFICATE OF LIABILITY.
EXHIBITOR RULES
Arizona Expos requires the following rules to be adhered to when using the facility and grounds. Arizona Expos Inc. personnel will enforce these rules, as necessary.
- Vehicles used for display inside exhibitor booths may be driven in the facility during setup and driven out during tear down ONLY, per Westworld & Arizona Expos.
- ALL VEHICLES ON DISPLAY INDOORS must have less than 1⁄4 (one-quarter) tank of gas per City of Scottsdale Fire Department. This includes Tractor Trailers, Semis, and RVs.
- All vehicles on display MUST have at least one battery cable disconnected, taped gas cap, and an oil pan under the vehicle, per Westworld.
- All Propane Tanks MUST be disconnected with Brass Fittings in the Valve.
- NO FLAMMABLE LIQUIDS are allowed without a permit issued by the City of Scottsdale Fire Department, per Westworld.
- Exhibitors selling products that cannot be carried out by a customer must make alternate arrangements for product delivery. Large items and/or vehicles sold during the expo cannot be removed from the expo until after the close of the show at 4 pm on Sunday, per Westworld & Arizona Expos.
- Please Note: Vendors should inform Show Management of High Dollar Sales. A receipt must be shown, or the item must be escorted by the vendor before the consumer will be allowed from the premises. This helps prevent and reduce theft.
- All exhibitors must comply with the rules of Westworld of Scottsdale, the City of Scottsdale Fire Marshall, and the instructions of Show Management.
- Exhibitors, their representatives, and/or guests not conducting themselves in a professional manner may be asked to leave the venue, forfeit all monies, and may not be invited to future Arizona Expos, Inc. Shows.
- Noise level must be kept at a reasonable volume as deemed by show management.
- No outside food or drinks
MOVE-IN / MOVE OUT TIMES & SHOW SCHEDULE
SHOW HOURS AND TIMES ARE SUBJECT TO CHANGE
Friday (March 5th, 2027)
- General Exhibitor Move In & Setup ~ 8:00am – 10:00pm
Saturday (March 6th, 2027)
- Exhibitor Entrance / Morning Setup ~ 8:00am – 9:00am
- THE TRUCK EXPO – Show Hours ~ 9:00am – 6:00pm
Sunday (March 7th, 2027)
- Exhibitor Entrance / Morning Setup ~ 8:00am – 9:00am
- THE TRUCK EXPO – Show Hours ~ 9:00am – 4:00pm
- Exhibitor Move Out ~ 4:00pm – 8:00pm
ALL VENDORS MUST BE CHECKED IN AND SETUP BEFORE THE END OF SETUP FRIDAY. IF YOU ARE NOT ON-SITE, YOU WILL FORFEIT YOUR SPACE.
Rigs and Trailers used as part of a display MUST be moved in by Friday, March 6th, 2027 at 12:00 pm (NOON). Move-in for Rigs & Trailers ends at 12 pm on Thursday unless scheduled in advance. Vendors must have wristbands on during show hours. All Vendors must be moved out by 8:00 pm, March 7th, 2027.
DO NOT LEAVE SITE TILL YOUR BOOTH IS EMPTY. ALL BOOTHS / EQUIPMENT MUST BE REMOVED BEFORE 8PM ON SUNDAY. TEAR-DOWN MOVES FAST SO PLEASE BE PATIENT.
ALL VENDORS MUST CHECK IN BEFORE YOU WILL BE ALLOWED TO SET UP. VEHICLES WILL BE INSPECTED BEFORE SETUP.
SHOW RULES / INFORMATION IS SUBJECT TO CHANGE. ALWAYS READ BEFORE SIGNING