• OBX FITNESS COLLECTIVE

  • Reset Retreat — Registration, Intake & Liability Waiver
    Tulum, Mexico • March 4-8, 2027
  • Please complete every section below and sign at the end. This single document covers your retreat registration, health & travel intake, and the required liability waiver. All information you provide is kept confidential and used only to plan your retreat safely.

  • 1. Personal Information

  • Date of Birth (DD/MM/YYYY):*
     - -
  • Gender*
  • Passport Expiry Date (DD/MM/YYYY):*
     - -

  • 2. Contact Details

  • Format: +00 (000) 000-0000.

  • 3. Emergency Contact

  • Format: +00 (000) 000-0000.

  • 4. Accommodation & Room Preference

  • When choosing a room preference, please consider any health conditions, personal circumstances, or lifestyle factors that could affect compatibility with a roommate. Note that Early Bird pricing is for participants who pay the full amount by September 1, 2026.
  • Accommodation Type (Select One)*

  • Roommate Preference (if booking a shared room)

  • Do you snore or use a CPAP machine?

  • 5. Health & Fitness Information

  • Current Fitness Level (self-assessed):*
  • Primary Goals for This Retreat (check all that apply)*
  • Regular Activities You Currently Do (times per week)
  • times/week
  • times/week
  • times/week
  • times/week
  • times/week

  • Medical & Health

  • Your information is confidential and helps us tailor activities safely.
  • Do you have any existing medical conditions? (e.g, heart conditions, respiratory issues, joint problems, chronic illness)*
  • Have you had any recent injuries or surgeries?*
  • Are you currently pregnant?*
  • Do you take any regular medications?*

  • 6. Allergies & Dietary Needs

  • Food Allergies:*
  • Dietary Preference:*

  • 7. Activity Preferences

  • Which activities are you most interested in? Select top 3.*
  • How intense do you prefer your workouts?*

  • 8. Experience in Mexico & Language

  • Have you been to Mexico before?*
  • Spoken Languages:*

  • 9. Payment

  • How did you hear about this retreat?*
  • Would you like to pay:*

  • A $500 deposit is required to reserve your spot. North Carolina sales tax will be added on top of listed prices.  We will send you an invoice for the remainder of the trip once this form has been received.

  • 10. Preferences & Add-ons

  • Your retreat package includes a Cenote Tour and Ice Bath experience. Additional activities and spa treatments are available through the resort for an additional price. If you choose to participate in any other activities or book spa services, you will be responsible for arranging and paying for those services directly with the resort.

  • 11. Travel Documents & Insurance Acknowledgment

  • Participant is solely responsible for obtaining and maintaining valid travel documents, including a passport, visas, and any required vaccinations or health documentation, as required by Mexico and any transit countries. Company is not responsible for lost, stolen, or damaged property, missed flights, delays, cancellations, or other travel disruptions. Participant is strongly encouraged (and may be required) to obtain travel insurance and/or medical evacuation insurance covering international travel, medical treatment in Mexico, trip cancellation, and emergency evacuation. All costs related to medical care, evacuation, or additional travel arrangements are the sole responsibility of Participant.

  • FITNESS RETREAT WAIVER AND RELEASE OF LIABILITY

  • OBX Fitness Collective Reset Retreat - 1d3de4ae-4a6e-4f10-8f44-fcfd721a570e 4-8, 2027, Tulum, Mexico
  • This Fitness Retreat Waiver and Release of Liability ("Agreement") is entered into by and between the Participant named in Section 1 above and Sand Barre Fitness Studio LLC, with principal place of business at OBX Fitness Collective, 3810 N Croatan Hwy, Kitty Hawk, NC 27949 ("Company").
  • By signing below, Participant agrees as follows:

  • 12. Nature of the Retreat

  • Participant understands that the OBX Fitness Collective Reset Retreat in Tulum, Mexico from 3/4-3/8 may include, but is not limited to:
    • Group fitness classes (e.g., strength training, HIIT, cardio, dance, yoga, Pilates, mobility)
    • Outdoor activities (e.g., hiking, beach workouts, swimming, water activities, excursions)
    • Wellness and educational sessions (e.g, nutrition talks, mindset coaching)
    • Transportation to/from planned group activities and excursions
    • Free time and optional activities not supervised by Company
  • Participant understands that participation is voluntary.

  • 13. Health and Medical Certification

  • Participant represents, warrants, and agrees that:
    • Participant is in good physical condition and has no medical condition, illness, injury, or impairment that would prevent safe participation in retreat activities.
    • Participant has consulted with their physician and has been cleared to engage in vigorous physical exercise, including in a warm or humid climate and at the retreat's elevation, OR Participant has voluntarily chosen to participate without such consultation and assumes all related risk.
    • Participant will immediately inform Company of any health or medical issues that arise before or during the retreat.
    • Participant is solely responsible for managing any medications, medical treatments, or special needs during travel and the retreat.
  • Participant understands that Company is not a medical provider, will not diagnose or treat medical conditions, and that no medical services are guaranteed to be available on site.

  • 14. Assumption of Risk

  • Participant understands that fitness, travel, and recreational activities inherently involve risks, including but not limited to:
    • Muscle strains, sprains, tears, joint injuries
    • Broken bones, concussions, or other traumatic injuries
    • Heart attack, stroke, fainting, dehydration, heat exhaustion, or heat stroke
    • Drowning or water-related injuries
    • Foodborne illness, traveler's illness, allergic reactions
    • Insect bites, animal encounters, and environmental hazards
    • Accidents during transportation (air, ground, or water)
    • Crime, civil disturbances, or other acts of third parties
    • Natural events (storms, earthquakes, flooding, etc.)
    • Complications due to pre-existing conditions
  • Participant knowingly and voluntarily assumes all risks, whether known or unknown, foreseeable or unforeseeable, associated with participation in the retreat, including travel to and from Mexico, participation in any optional or third-party activities, and any use of facilities, equipment, or services.

  • 15. Release of Liability and Waiver of Claims

  • To the fullest extent permitted by applicable law, Participant, on behalf of themself and their heirs, executors, administrators, assigns, and personal representatives, hereby releases, waives, discharges, and agrees not to sue:
    • Sand Barre Fitness Studio LLC
    • Its owners, members, officers, directors, employees, contractors, instructors, guides, volunteers
    • Any retreat partners, hosts, venue owners, and transportation providers engaged by Company
    (collectively, the "Released Parties") from any and all claims, demands, causes of action, damages, losses, costs, or liabilities of any nature whatsoever ("Claims") arising out of or related to:
    • Participant's travel to, from, or within Mexico
    • Participation in any retreat activity (scheduled or unscheduled, supervised or unsupervised)
    • Use or condition of any equipment, facilities, lodging, or transportation
    • Acts or omissions of third parties, including other participants
    including, without limitation, Claims for personal injury, illness, property damage, death, or economic loss, whether caused in whole or in part by the negligence (ordinary or gross) of any Released Party, to the extent allowed by law.
    Participant understands that by signing this Agreement, they are giving up substantial legal rights, including the right to sue the Released Parties for ordinary negligence.

  • 16. Indemnification

  • Participant agrees to indemnify, defend, and hold harmless the Released Parties from and against any and all Claims (including reasonable attorneys' fees and costs) arising out of or related to:
    • Participant's actions or omissions
    • Participant's violation of this Agreement
    • Any Claim brought by a third party arising from Participant's conduct
    • Participant's use of alcohol or drugs, or engagement in illegal or unsafe behavior

  • 17. Third-Party Vendors and Optional Activities

  • Some activities during the retreat may be provided by independent third-party vendors (e.g., tour operators, transportation services, spas, restaurants, adventure sports companies) that are not controlled by Company. Participant understands and agrees that Company does not own, operate, or control third-party vendors and is not responsible for their acts, omissions, or services; that participation in any third-party or optional activity is entirely at Participant's own risk; and that any terms, waivers, or contracts required by such third parties are between Participant and the third party, not Company.

  • 18. Conduct, Alcohol, and Drugs

  • Participant agrees to follow all instructions, rules, and safety guidelines provided by Company and its staff; respect local laws, customs, and regulations in Mexico; and refrain from illegal drugs and from excessive or unsafe use of alcohol before or during fitness and physical activities. Company reserves the right, in its sole discretion, to remove Participant from any activity or from the retreat without refund if Participant's behavior is unsafe, disruptive, illegal, or otherwise detrimental to themself, others, or the retreat.

  • 19. Photography, Video, and Media Release

  • Participant acknowledges and agrees that Company may photograph, film, or otherwise record retreat activities and may use Participant's name, image, voice, and likeness in such media. Participant hereby grants to Company a worldwide, royalty-free, perpetual, and irrevocable license to use such media for promotional, marketing, educational, and other lawful business purposes in any format or medium, now known or later developed, without compensation.*

  • 20. Governing Law; Venue

  • Subject to the mandatory laws of Mexico that may apply to certain incidents occurring there, this Agreement shall be governed by and construed in accordance with the laws of the State of North Carolina, USA, without regard to its conflict-of-laws principles. Participant agrees that any dispute arising out of or related to this Agreement or the retreat, to the extent not subject to arbitration (if applicable), shall be brought exclusively in the state or federal courts located in Dare County, North Carolina, USA, and Participant consents to the personal jurisdiction of such courts

  • 21. Severability, Entire Agreement

  • If any provision of this Agreement is found to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. This Agreement constitutes the entire understanding between Participant and Company regarding the subject matter hereof and supersedes all prior or contemporaneous oral or written communications, representations, or agreements. No modification of this Agreement shall be valid unless in writing and signed by both Participant and an authorized representative of Company.

  • 22. Acknowledgment of Understanding

  • By signing below, Participant acknowledges that they:
    • Have carefully read this Agreement in its entirety;
    • Understand the terms and their legal effects;
    • Understand that they are giving up legal rights, including the right to sue for ordinary negligence;
    • Are signing this Agreement freely and voluntarily;
    • Are at least 18 years of age and legally competent to sign.

  • PARTICIPANT ACKNOWLEDGMENT & SIGNATURE

  • Date*
     - -
  • Should be Empty: