Beach Pavilion and Cook Shack Facility Use Application

The Newcomb Town Beach is a public park and remains open for use by others. This reservation covers the pavilion, cook shack, 10 picnic tables, use of the public bathroom, and shared use of the public beach. Potable water is available at the designated location.
The Beach Cook Shack may not be used to prepare food that will be served to the public.
Food served to the public requires a New York State Department of Health permit.

If alcohol will be sold, provided, distributed, or given away at the event, the applicant must obtain any required permit from the New York State Liquor Authority (NYSLA). Apply online at: sla.ny.gov/permits-available-online

By selecting No, the applicant affirms that neither the organization nor any officer, member, agent, vendor, volunteer, or attendee will provide, sell, serve, or distribute alcoholic beverages to others at or in connection with the event.

A New York State Department of Health permit is required if food will be served to the public. Contact NYSDOH, 41 St. Bernard Street, Saranac Lake, NY 12983, telephone (518) 891-1800.

All required permits and insurance certificates must be submitted to the Town Office at least 5 days before the event. Failure to submit required documentation may result in cancellation of the event.

• Use of Town facilities is limited to individuals 21 years of age or older. The facility must be returned to its original condition. Damage or excessive cleanup may result in additional charges and forfeiture of the security deposit.
• Events must comply with all applicable local, state, and federal laws and ordinances.
• The applicant agrees to indemnify and hold harmless the Town of Newcomb, its officials, agents, and employees from any claims, damages, or expenses arising from use of the facility.
• Certain uses may require proof of general liability insurance naming the Town of Newcomb as an additional insured. The need for insurance will be determined by the Town Supervisor or designated official.
• The Town may cancel a facility use request if the facility is unavailable, due to weather or a public emergency, or because of a violation of Town policies.
• By signing, the applicant affirms that they are at least 21 years old and assumes full responsibility for all attendees and for the facility during and after the event.
• Cancellations must be made at least 72 hours in advance to receive a refund, if applicable.
• A refundable security deposit of $100 may be required. The deposit may be forfeited if the facility is damaged, left unclean, or used in violation of this agreement.
• Facilities may not be sublet or transferred without written consent of the Town.
• No nails, tacks, or tape may be used on walls. All decorations must be removed after use.

Beach Pavilion and Cook Shack Facility Use Application

The Town of Newcomb limits private vehicle access beyond the Lake Harris Town Beach entrance gate to protect public safety, preserve emergency access, prevent damage to the beach and surrounding trees, and protect the beach area.

During regular beach hours, the driveway chain may remain lowered for emergency and authorized access. A lowered chain does not authorize private vehicles to enter. When the beach is closed, the chain will be raised and secured. The chain may not be removed, moved, lowered, raised, or bypassed without authorization from a Town official.

• A maximum of two authorized vehicles may travel beyond the entrance gate solely to load and unload supplies.
• The names of drivers and vehicle descriptions must be provided to the Town in advance.
• Authorized vehicles may not remain parked within the beach area unless the Town grants specific permission.
• After unloading, vehicles must return to the designated public parking area. All other guests must park outside the gate.
• The driveway and access route must remain clear at all times for emergency vehicles, Town vehicles, lifeguards, pedestrians, and persons with disabilities.
• Vehicles may not be driven or parked on the sand, beneath or near cedar trees, or outside the designated access route.
• When the beach is closed, the entrance chain may not be removed, lowered, moved, or bypassed without authorization from a Town official.
• An extended golf cart may be available by advance arrangement, subject to Town staff and equipment availability, to assist with transporting people and supplies.
• The golf cart may be operated only by a person authorized by the Town.
• Emergency vehicles, Town maintenance vehicles, and vehicles authorized as a reasonable accessibility accommodation are not subject to the two-vehicle unloading limit.

Failure to comply may result in removal of unauthorized vehicles, suspension of the reservation, loss of the security deposit, or denial of future facility-use requests.

I acknowledge that I have read and understand the Lake Harris Town Beach vehicle-access requirements. I agree to inform all participants, vendors, caterers, volunteers, and guests that general vehicle access beyond the beach gate is prohibited. I understand that only two vehicles approved in advance may enter for loading and unloading.

Beach Pavilion and Cook Shack Facility Use Application

I certify that the information provided in this application is true and complete. I have read and agree to all facility-use, permit, insurance, food-service, alcohol, vehicle-access, cleanup, damage, cancellation, and security-deposit requirements contained in this application.

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