• The Grand Rental Application Form

    Please note: All information MUST be completed in full before the request will be considered. We cannot accept or begin servicing your request without thorough information.

  • Organization Info

  • Format: (000) 000-0000.
  • Is your organization a 501c3 organization?

  • Event Information

  • Proposed Event Date*
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  • Is your event multiple dates?
  • Event Start Time*
  • Event End Time*
  • Requested access time into the venue*
  • Expected exit time from the venue*
  • This rental is for which space?

  • Additional details

  • Will your event require paid admission?
  • Would you like sales tax and fees inside the base price of the ticket, or charged on top of the ticket price?
  • My event requires (check all that apply)
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  • Grand Opera House Rental Policies And Procedures

    • AVAILABILITY POLICY – During the December – May period of each year, the Grand Opera House will effectively have a first hold on all dates for the following September – May period while it completes the booking of its presented season. Potential renters may request a second hold on dates, and The Grand will do its best to release dates for rental bookings as quickly as possible. The Grand also reserves the right to extend or establish new holds throughout the year as opportunity bookings become available. The Grand also has a number of evergreen renters who will command dates at certain established parts of the year, and these dates will not be available for consideration for other rental parties.
    • DATES FOR HOLDS – Renters may establish first, second, or third hold dates by filling out this form or contacting our rental coordinator, Hubble Beasley, at beasley_jh@mercer.edu. The Grand will not hold blocks of dates, nor extend holds for more than six weeks, without request for exception to the Executive Director through the Rental Coordinator. Failure to complete the booking within the agreed hold period will result in cancellation of the hold or holds.
    • APPLICATION REVIEW – Grand management will review the application within 5 business days, under normal circumstances. A rental engagement will not be unduly withheld, but may be denied if in the sole determination of management the rental request is not seen to be in the best interest of the Grand Opera House or Mercer University. Prior to acceptance of the request, the renter will need to conference with Grand staff in order to generate an estimate of total expenses, which will determine the deposit amount required to secure the date.
    • PRE-PRODUCTION MEETING – At least one pre-production meeting is mandatory, and the renter is required to meet in person or by conference call with Grand staff at a point or points to be determined by The Grand but not later than 10 business days prior to the engagement. Failure to comply may result in the cancellation of the rental date and/or inability to make future rental requests to The Grand Opera House.
    • CONTRACT AND DEPOSIT – Upon determination of estimated event cost, a Grand Opera House Rental Agreement will be issued, including a deposit amount required to finalize securing the rental date, typically 50%. Countersigned copies by the renter plus the stated deposit amount must be received by The Grand before booking is complete. The event may not be announced, publicized, or put on sale prior to receipt of a fully-executed contract and cleared deposit check. Failure to adhere to these terms may result in immediate cancellation of the event.
    • PAYMENT – All fees and costs will be deducted from the final event settlement. The remaining revenue from ticket sales will be remitted by Mercer University to the renter via check no later than five business days after the event under normal circumstances. Expenses in excess of sales must be paid by the user within five business days after completion of the event. Grand management reserves the right to request an additional deposit to cover all anticipated costs if in its estimation the renter will not achieve sufficient ticket sales to cover these costs.
  • Date
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  • Should be Empty: