• Space Needs Request

    This form is used to request new space, changes to existing space, or reassignment of space. Please have the following things ready, there is no save option.

  • Information to Have Ready Before Completing the Form:

    Before initiating the form, please ensure that you have the following information readily available. Because the form does not include a "Save" feature, it must be completed and submitted in one sitting.

    • Reason for request
    • Planned occupants (names, positions, FT/PT, In-Person hours/week)
    • Effective date & length of need
    • Anticipated equipment & furniture needs
    • Space requirements
    • Justification for the request
    • Anticipated budget (consult with Facilities and/or IT for estimates in advance)

  • Section A - Requesting Department

  • Purpose*
  • Type of Request*
  • Planned Occupants*
    Rows
  • Equipment / Furniture Needed for Proposed Space
    Rows

  • Identify the effective date and the length of the need. Identify any other timing needs (e.g., need to move during semester break, in coordination with another activity, etc.).

  • Effective Date*
     - -
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  • Section B - Purpose of Request

  • Please describe the programmatic need for space. Additionally, describe the type(s) of room requested and the intended use of the space

  • What programmatic, financial, and operational benefits will be realized if this request is approved? What are the anticipated impacts or risks if the request is not approved?

  • Section C - Space Need Description

  • Please indicate whether the proposed space is intended to support:*

  • List any special requirements of the space requested (e.g., location, access, equipment, adjacencies, etc.).

  • Provide any available utilization data that informs this request (e.g., current occupancy,ASF/FTE, scheduled hours, staffing levels, or program activity). If not available, indicate“Not available.”

  • Section D - Funding

  • Requests will be evaluated in part on financial feasibility. Units are expected to identify known or anticipated funding sources for one-time and ongoing costs. Requests without identified funding may be delayed unless designated as a high institutional priority. 

  • Estimated Cost of Space

    If the cost is currently unknown please enter 0 as a placeholder
  • One-Time / Capital Costs*
    Rows
  • Ongoing / Recurring Operating Costs (Annualized)*
    Rows

  • Section E: Review and Approval

  • 1. Requestor Endorsement

    The signatures confirm that this space request has been reviewed and is supported through the appropriate departmental and divisional channels. Signatories acknowledge that the request aligns with unit needs and institutional priorities.

    Enter the correct email address of the person who needs to approve this request. If the email address is not right, your form will never be approved.

  • 2. Budget Review and Approval

    The signatures below confirm that the financial implications of this space request have been reviewed and approved by the budget authority of the proposed funding source. Email addresses can be changed, but they must be entered correctly to be approved.

  • 3. Space Committee Recommendation

    The space committee will meet and review the request. The committee will either approve or deny the request and enter the committee's comments. The user can not adjust this section.

  • 4. Presidential Action

    Final action taken by the President: The form will automatically request a signature; this field is not adjustable by the user.

  • Should be Empty: