THANK YOU for helping make this show come alive and run smoothly!

The Volunteer Coordinator will contact you closer to the show with the schedule. The show is located at the North Hall Gallery of the MC3 Pottstown Campus. 16 E. High Street, Pottstown PA

Please make sure you scroll to the bottom to  Submit  this form.

 

EARLY ON TASKS

Aug . Sept

FLYER DISTRIBUTION Sept 1 through Nov 18

task description: (3 people) 

• You will be given a list of places and printed info to distribute and restock.
• Distribute CALL TO ARTISTS from Sept 1 to Oct 12 (DEADLINE: Oct 16)
• Distribute SHOW FLYERS from Oct 1 through Nov 18 (SHOW RUNS: Oct 30 to Nov 20)

ART LABELS Sept 11 through Oct 25

task description (1 person)

As submissions arrive, you will be notified. From the notification, you will create and cut labels with Name, Medium, Size, Price, and Artist Statement. - Need to be brought to Drop-off on Oct 26 by 1:45pm.

GETTING READY FOR SHOW

OPENS FRIDAY, OCTOBER 30, 5pm

Mon, Oct 26

DROP-OFF

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

PLEASE ARRIVE 10min BEFORE YOUR SHIFT

task description (CHAIR +3 people/shift)

• Check in Artist (CHAIR). Have artist sign the inventory sheet
• Inspect art for proper hanging
• Take art to wall
• Have art label approved by artist. Needs to be the same info as submission

NO EXCEPTIONS FOR THE ARTWORK: Only artwork on the inventory list is permitted.

GUILD TABLE SET-UP Mon, Oct 26, 10 to 2pm -1 hr task

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (1 person)

• Guest book on pedestal in foyer
• Display Artist Name Tags
• Guild info, People's Choice Birdhouse, and ballots
• Treats for People in Costume
• Printed Inventory info
• Membership info
• Retractable WELCOME SIGN

STREET SIGNAGE Mon, Oct 26, 10 to 2pm - 30 min task

START AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (1 person)

• 7 YARD SIGNS need to be put out. You will be given a layout for High Street, College Ave, and the Campus Parking lot
• 1 FREE-STANDING SIGN in front of the gallery entrance

FOOD DRIVE SET UP Mon, Oct 26, 10 to 2pm - 1hr task

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description: (1 person)

• Mon Oct 26, SET UP BOXES and signage at the show location.
• Fri Oct 30, PACK BOXES after 7pm on the night of the opening reception 
• Fri, Oct 30, LOAD BOXES into your car the night of the reception.
• Following week, DELIVER BOXES to the Cluster at 57 N. Franklin St. Pottstown/ Mon – Thur 9am to 3pm

Task time: 3 hrs total

Wed, Oct 28

HANGING ART and LABELS Wed, Oct 28, 10 to 4

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (Patrick Rodgers +4 people/shift)

• Patrick will be giving instructions to get this task done efficiently
• Artist labels to be placed by the art

FOOD PREP for OPENING RECEPTION Wed, Oct 28, TIME: TBD

task description (Mia Curran +2 people)

• At the home of Mia Curran in Spring City. She will send you her address.
• Cut up vegetables
• Make AND TASTE vegetarian veggie soup
• Plan on 2 hrs

Thurs, Oct 29

FOOD PREP for OPENING RECEPTION Wed, Oct 29, TIME: TBD

task description (Mia Curran +2 people)

• At the home of Mia Curran in Spring City. She will send you her address.
• Cut fruit and vegetables
• Make Dips
• Plan on 2 hrs

OPENING RECEPTION

FRIDAY, OCTOBER 30, 5 to 7pm

TRICK/TREAT and FOOD DRIVE

PHOTOGRAPHERS Fri, Oct 30, 4:45 to 7pm.

 AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (2 people)

• Creative, Candid, and Formal images for promotion.
• WHEN ART IS SOLD, get an image of buyers with the art and hopefully, the artist.

GREETER Fri, Oct 30 - 4:45 to 6pm

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (1 person)

• PLEASE COME DRESSED IN COSTUME
• Be welcoming
• People in costume get a treat
• Inform guests about the following items:

1. Artist Name Tags
2. Refreshments
3. People's Choice Award
4. Membership
5. Artist Talk - Nov 14, 2 to 4pm
6. Sales Table
7. Comment Book

ART SALES Fri, Oct 30, 5 to 7pm.

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (Treasurer +1 person/shift)

• The treasurer will do the actual sales transaction
• Ask patron, "Can we take a picture of you and the art?"
• Find a photographer and the artist, if possible.
• Put a red dot on purchased items

PEOPLE'S CHOICE BALLOTS in the "Magical Bird House"

"Magical Bird House" LOCATED AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (1 person)

• Fri, Oct 30, at the end of the opening reception: Collect ballots and from the "Magical Bird House", keep a running tally
• Pick up 2x throughout the show.  Keeping a running tally is the easiest.
• Fri, Nov 20 at 4:30pm (close of show), pick up all ballots. 
• Fri, Nov 20 by 9pm Do a FINAL TALLY  and forward Name and Art Title to Jeanne Petrosky artgal32@gmail.com

TASK time: 3 hrs total (excluding travel time) 

HOSPITALITY FOOD and BEVERAGE SET-UP Fri, Oct 30, 3:30 to 5pm 

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

PLEASE ARRIVE 10MIN BEFORE YOUR SHIFT

task description (Mia Curran/Coordinator +4 people) 

• Plate Dessert Donations from Artists
• Set up Tables, Tablecloths, Decorations
• Set up Food Station
• Set up Beverage Station

HOSPITALITY FLOATER Fri, Oct 30. 

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

PLEASE ARRIVE 10min BEFORE YOUR SHIFT

task description: (Mia Curran/Coordinator +3 people/shift) 

• Plate dessert donations from artists 
• Replenish food, desserts, and beverages
• Clean up stations and pick up trash

HOSPITALITY BREAKDOWN Fri, Oct 30. 7 to 9pm

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description: (Mia Curran/Coordinator +4 people) 

• Pack Food Station
• Pack Beverage Station
• Pack Tablecloths and Decorations
• Pick up Trash

FOR ARTIST TALK PANEL DISCUSSION

on Saturday, November 14, from 2 to 4pm

FRIDAY, NOVEMBER 13

HOSPITALITY FOOD PREP TIME: TBD

task description (Mia Curran +2 people) 

• At the home of Mia Curran in Spring City. She will sen you her address.
• Slice and Plate Cheese
• Slice Vegetables
• Make Dips
• Plan on 2 hrs

SATURDAY, NOVEMBER 14

GREETER Sat, Nov 14 1:45 to 2:15

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

• Be pleasant and welcoming
• Show artists to the name tag section.
• Tell people that the discussion is upstairs. Elevator available
• Invite them to take a look around the art. There will also be time after the discussion. We are set up to make sales.

VIDEOGRAPHER Sat, Nov 14, 1:45 to 3:30pm.

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (2 different people)

1. VIDEOGRAPHER (1 person): No special equipment needed. Phone video is fine. Tripod and external microphone available

2. ASSISTANT (1 person): Passes the 2nd external microphone to folks who ask questions

ART SALES Sat, Nov 14, 2 to 4pm.

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (Treasurer)

• Sales transaction
• Get a picture of the buyer, art, and artist if possible.
• Put a red dot on purchased items

HOSPITALITY FOOD and BEVERAGE SET-UP (downstairs) 

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

Sat, Nov 14, 12:30 to 2pm 

task description (Mia Curran/Coordinator +3 people)

• Plate Dessert Donations from Artists
• Set up Tables, Tablecloths, Decorations
• Set up Food Station
• Set up Beverage Station

HOSPITALITY FLOATER (downstairs) Sat, Nov 14, 3 to 4pm 

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (Mia Curran/Coordinator +1 person)

• Plate Dessert Donations from Artists 
• Set up Food Station
• Set up Beverage Station

HOSPITALITY BREAKDOWN Sat, Nov 14, 4 to 5

 AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown 

task description (Mia Curran/Coordinator +3 people)

• Pack Food Station
• Pack Beverage Station
• Pack Tablecloths and Decorations
• Pick up Trash

END OF SHOW

PICK-UP Mon, Nov 23, 2 to 6pm 

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

PLEASE ARRIVE 10min BEFORE YOUR SHIFT.

task description (CHAIR +1 person/shift)

• Have artist sign out their art on the inventory sheet
• At 5:00, call those who still haven't arrived and remind them that pick-up is only until 6pm.
• IF THERE IS TRAFFIC or another unforeseen situation, Sabah will arrange for the art to be stored for the artist.

GUILD TABLE BREAKDOWN Mon, Nov 23, Noon to 2pm 

task description (1 person)

AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

• Pack Table info and Tablecloth
• Pack Retractable Welcome Sign

STREET SIGNAGE PICKUP Mon, Nov 23 , 10 to 2pm - 30 min task

START AT: MC3 North Hall Gallery - 16 E. High Street, Pottstown

task description (1 person)

• Collect 6 signs from College Ave, and the Campus Parking lot

Not seeing the SUBMIT BUTTON?

No worries! It simply means you haven’t selected a task yet. Just scroll back up and choose the task (or tasks) you’d like to help with. Once you’ve made your selection, the SUBMIT button should pop right up!