OLA Approved Vendor Application

OLA Approved Vendor Application
Application Year
Application Date

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The Ontario Lacrosse Association (OLA) Approved Vendor Program connects businesses with lacrosse events across Ontario while ensuring participating vendors meet consistent business, insurance, product, and operational standards.

All vendors wishing to participate in OLA Invitational Tournaments or OLA Special Events must apply annually and be approved before attending an event.

The OLA offers two vendor participation options based on the number of events you plan to attend during the current season:
- OLA Approved Vendor Program – For vendors wishing to participate in multiple Invitational Tournaments and/or OLA Special Events throughout the season.
- OLA Single Event Vendor – For vendors wishing to participate in one Invitational Tournament only.
A complete list of Invitational Tournaments for the current season will be available once the tournament listings are confirmed, typically in February.

Vendors are responsible for obtaining any municipal permits, licences, health approvals, or other permissions required to operate at tournaments and events.

Before starting your application, please have the following available, if applicable:

Depending on your previous approval status and selected participation option, some documents may not be required.
- Ontario Business Registration
- PST/GST Registration, if registered
- Principal Owner Driver's Licence
- Certificate of Insurance with a minimum of $2,000,000 liability coverage naming the Ontario Lacrosse Association as an Additional Insured
The information and supporting documentation collected through this application are used to verify business legitimacy, confirm insurance and regulatory compliance, review the suitability of proposed products and services, and ensure participating vendors meet the standards of the OLA Approved Vendor Program.
- The OLA Approved Vendor Program is designed for vendors wishing to participate in multiple OLA Invitational Tournaments and/or OLA Special Events throughout the current season.
  
  Approved Vendors benefit from:
  
  Official Directory Listing – Your business is featured in the OLA Approved Vendor Directory, published on the OLA website and shared with Invitational Tournament organizers seeking approved vendors.
  
  Increased Exposure – Connect with Ontario's lacrosse community through opportunities to participate at Invitational Tournaments and OLA Special Events throughout the season, subject to event availability and host approval.
  
  Centralized Coordination – The OLA assists with vendor communication, event coordination, and connecting approved vendors with participating tournaments.
  
  Expanded Event Eligibility – Eligible to participate in both OLA Invitational Tournaments and OLA Special Events.
  
  Vendor Exclusivity Opportunities – Select events may offer category exclusivity where available.
  
  Professional Recognition – Participation demonstrates that your business has met the OLA's business, insurance, and operational standards for approved vendors.
  
  Program Fee: $300 annual Approved Vendor Program fee, plus applicable event-specific vendor fees.
- The OLA Single Event Vendor option is designed for vendors wishing to participate in one OLA Invitational Tournament only during the current season.
  
  This option is ideal for businesses looking to participate in a single local Invitational Tournament or vendors who wish to experience an Invitational Tournament before committing to the full OLA Approved Vendor Program.
  
  Single Event Vendors receive:
  
  Approval to participate in one OLA Invitational Tournament, subject to event availability and host approval.
  
  Vendor Vetting – Your business is reviewed through the same application and approval process to ensure participating vendors meet OLA business, insurance, and operational standards.
  
  Upgrade Flexibility – If you decide to attend additional events during the current season, your one-time administrative fee will be credited toward the annual OLA Approved Vendor Program fee.
  
  Please Note: Single Event Vendors are not listed in the OLA Approved Vendor Directory and are not eligible to participate in OLA Special Events.
  
  Program Fee: Applicable Invitational Tournament vendor fee (generally $300) plus a one-time $75 administrative fee.

Application Details
Please answer the questions below so we can tailor your application based on your previous approval status and the vendor participation option you are applying for.

Depending on your responses, some sections and document requirements may be automatically skipped.
Have you previously been approved through the OLA Approved Vendor Program?
Which OLA Vendor participation option are you applying for this season?
OLA Approved Vendor Program Selected

You have selected the OLA Approved Vendor Program. Before continuing, please review the following:
- An annual $300 Approved Vendor Program fee applies.
- Applicable event-specific vendor fees are required for each Invitational Tournament and OLA Special Event attended.
- Approval into the OLA Approved Vendor Program does not guarantee acceptance into any event. Participation remains subject to event availability and approval by the host tournament or event coordinator.
- Approved Vendors are eligible to participate in multiple OLA Invitational Tournaments and OLA Special Events throughout the current season.
- Vendors are responsible for obtaining any municipal permits, licences, health approvals, or other permissions required to operate at tournaments and events.
- By continuing, you acknowledge that you have reviewed and understand the OLA Approved Vendor Program requirements and fee structure.
OLA Single Event Vendor Selected

You have selected the OLA Single Event Vendor option. Before continuing, please review the following:
- A one-time $75 administrative fee applies in addition to the applicable Invitational Tournament vendor fee (generally $300).
- This participation option is valid for one OLA Invitational Tournament only and is not eligible for OLA Special Events.
- Vendors are responsible for obtaining any municipal permits, licences, health approvals, or other permissions required to operate at tournaments and events.
- Single Event Vendors are not listed in the OLA Approved Vendor Directory.
- If you later decide to participate in additional events during the current season, your $75 administrative fee will be credited toward the annual OLA Approved Vendor Program fee.
- Participation remains subject to event availability and approval by the host tournament coordinator.

Business Information
Tell us about your business. This information helps us verify your business and maintain accurate records for the OLA Approved Vendor Program.
Legal Business Name
Enter the legal name of your business or the name under which your business is registered.
Public Directory Business Name
If you would like your business to appear under a different name in the OLA Approved Vendor Directory, enter it above. If left blank, your Legal Business Name will be used.
Business Name
Primary Business Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Primary Business Email
Business Address

Street Address

Street Address Line 2

CityProvince

Postal Code
Business Type

Business Profile
Tell us more about your business and the products or services you intend to offer at OLA events. This information helps us determine the appropriate vendor category, review your application, and showcase your business through the OLA Approved Vendor Directory where applicable.
Primary Business Category
If you selected “Other”, please describe your category
Products & Services Requested for Approval
Approved Products & Services
Restrictions & Conditions
Insurance provided
Payment
Business Website (Optional)
Facebook Handle (Optional)
Instagram Handle (Optional)
Twitter Handle (Optional)
Upload Business Logo

Accepted file types: pdf, png
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BUSINESS VERIFICATION
Please provide the documentation required to verify your business for participation in the OLA Approved Vendor Program. These documents are reviewed to verify your business, confirm insurance coverage and regulatory compliance, and ensure your business meets the eligibility requirements of the OLA Approved Vendor Program.
Ontario Business Registration Number
Upload a copy of your Ontario Business Registration or equivalent business registration document.

Accepted file types: pdf, jpg, jpeg, png
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GST/HST Registration Number (if applicable)
Upload a copy of your GST/HST Registration Document

Accepted file types: pdf, jpg, jpeg, png
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Upload a Food Premises Permit or Health Inspection Certificate

Accepted file types: pdf, jpg, jpeg, png
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Upload a valid Certificate of Insurance meeting the requirements listed below.

Please upload a valid Certificate of Insurance meeting the requirements listed below. Accepted file types: pdf.
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The certificate confirms liability coverage...

Ownership Information
Please provide information about the principal owner of the business. This information is used to verify business ownership and maintain accurate records for the OLA Approved Vendor Program.
Is the applicant the principal owner of the business?
Principal Owner Name
Principal Owner Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Principal Owner Email
example@example.com
Upload Principal Owner Driver's License

Accepted file types: pdf, jpg, jpeg, png
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Business References
Please provide three business or professional references who can speak to your business, products, services, or experience.

References may be contacted by the Ontario Lacrosse Association as part of the vendor approval process. References should not be immediate family members.
- Reference Name
- Company / Organization
- Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- Relationship
  Relationship to Business
- Reference Name
- Company / Organization
- Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- Relationship
  Relationship to Business
- Reference Name
- Company / Organization
- Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- Relationship
  Relationship to Business

VENDOR AGREEMENT & DECLARATION
Please review the statements below carefully. By submitting this application, you confirm that the information provided is accurate and agree to comply with the Ontario Lacrosse Association (OLA) Approved Vendor Program requirements.
Vendor Agreement

I certify that the information provided in this application is true and accurate. I understand that submission of this application does not guarantee vendor approval or participation at any OLA event. I agree to comply with the requirements of the OLA Approved Vendor Program and acknowledge that I am responsible for maintaining all required insurance, permits, licences, and approvals necessary to operate at OLA events. I consent to the Ontario Lacrosse Association collecting and using the information provided in this application for the administration of the OLA Approved Vendor Program.
By entering your name below, you confirm that you are authorized to submit this application on behalf of the business and agree to the Vendor Agreement above.
Applicant Name (Required)
Applicant Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Applicant Email
example@example.com
Single Event Vendor Fee
Approved Vendor Fee
Vendor Fee
Should be Empty:

OLA Approved Vendor Application

Application Details

Business Information

Business Profile

BUSINESS VERIFICATION

Ownership Information

Business References

Event Participation

VENDOR AGREEMENT & DECLARATION