Please take your time completing the form and ensure all required fields marked with a red asterisk (*) are filled in. You will not be able to process your payment or complete your registration until all required information has been provided.

Become a Founding Vendor
Annapolis Valley Menopause Summit™
Saturday, April 3, 2027 | 10 AM–4 PM
Old Orchard Inn, Greenwich, Nova Scotia
Presented by HerEra Experiences™

Be part of the inaugural Annapolis Valley Menopause Summit, a day dedicated to education, connection, and supporting women through perimenopause, menopause, and beyond.

We’re welcoming businesses offering products, services, and resources that help women feel informed, supported, and confident in this chapter of life. From health, nutrition, and fitness to beauty, self-care, and lifestyle, this is an opportunity to introduce your business to an engaged audience and build meaningful connections.

A Boutique Vendor Experience
With only 30 vendor booths available and an anticipated 300–500 attendees, our thoughtfully curated vendor area offers women space to explore, ask questions, shop, and connect with participating businesses.

The day will feature a keynote presentation, educational sessions across two dedicated rooms, expert panel discussions, and afternoon entertainment.

• Your Vendor Registration Includes
  A six-foot vendor table with a white tablecloth and black skirting.
• Access to power, if required—please indicate your needs when registering.
• A business listing with a link to your website on the summit website.
• Inclusion in the digital event booklet and printed attendee program.
• The opportunity to connect directly with attendees throughout the day.
• HerEra Experiences™ is making a substantial investment in radio and digital advertising, supported by social media promotion and an on-site radio remote, to build awareness and attendance.

Early Bird Vendor Rate: $295
Available until September 15, 2026. Secure your space early and join us as a founding vendor for this exciting first event.

Complete the registration form below to provide your business details, describe your products or services, and share any setup requirements.

Questions? Contact events@HerEraExperiences.ca.

Bring your business. Share your expertise. Be part of a day created for women.

Standard Vendor Booth. Includes one six-foot skirted table with white tablecloth and black skirting, two chairs, admission for up to two registered representatives, morning coffee, tea, water and light refreshments, promotional recognition through available Summit website, social media and event materials, and access to a targeted audience interested in women’s health, wellness and empowerment.

Your vendor booth includes one six-foot skirted table, two chairs and two admission passes for your registered representatives. Each admission includes an official event lanyard, which must be worn throughout the Summit.

Full payment is required at the time of registration to secure your vendor space at the Annapolis Valley Menopause Summit™.

Vendor spaces are limited and are confirmed only once payment has been successfully received. All vendor fees are non-refundable and non-transferable.

Your registration includes your assigned vendor space, one 6-foot table with white tablecloth and professional black skirting, inclusion on the event website and in the official event program, along with the additional vendor benefits outlined in your vendor registration package.

Completion of payment confirms that you have read and agree to the vendor terms and conditions.

1. Application and Approval: Submission does not guarantee acceptance. Organizers may accept or decline in their sole discretion based on suitability, available space, category balance or duplication, safety, and alignment with the Summit. If declined before acceptance, submitted payment is returned. Once accepted, every payment is final and non-refundable.

2. Fees and Payment: Booth is $395 CAD inclusive of taxes and fees; power is an additional $40 inclusive.  {Early bird rate is $295.00 and $40.00 for power if required)

3. No Refunds: All registration payments, deposits, power fees and associated charges are final and non-refundable. No refunds or credits for cancellation, withdrawal, inability to attend, no-show, late arrival or early departure.

4. Replacement Vendor: An approved vendor unable to attend may propose another business by written request with full details at least 31 calendar days before the Summit. Every replacement is subject to the same requirements and organizer approval in the organizers’ sole discretion. If declined or no replacement is approved, no refund or credit is issued. Booths may not otherwise be transferred, shared, resold, assigned or subcontracted.

5. Event Changes: If postponed, registration transfers to the rescheduled date. If organizers cancel and offer no replacement date, fees paid directly to organizers are refunded. Organizers are not responsible for travel, accommodations, staffing, inventory, marketing, lost revenue or similar vendor expenses.

6. Setup and Teardown: Setup instructions will be sent before the event. Displays must be ready before 9:30 a.m. No dismantling or departure before 4:00 p.m. without authorization. Vendors remove all materials and waste.

7. Displays: Displays must stay within the assigned space, remain safe and professional, and cannot block aisles, exits, neighbours or accessibility routes. Oversized equipment needs approval. Follow venue and fire rules. No disruptive scents or sounds, open flame, smoke, or damaging fixtures without approval.

8. Electricity:  Power is only available if prepaid. Equipment must be disclosed, safe and compliant. Unsafe or excessive equipment may be prohibited. Power is limited to the oter walls. Limted spaces available.

9. Products, Services and Claims:  Only approved offerings are permitted. Vendors comply with laws and professional standards. Misleading, unsubstantiated or guaranteed medical claims are prohibited. Wellness information is not individualized medical advice, diagnosis or treatment.

10. Food and Samples:  Vendors follow venue and public-health requirements, obtain permits, and provide ingredient and allergen information. Alcohol requires written organizer and venue approval.

11. Treatments and Demonstrations:  Treatments, screenings, assessments, consultations, bodywork and demonstrations must be disclosed. Vendors are responsible for qualifications, insurance, consent, hygiene, privacy and safety. Organizers may stop any unsafe, disruptive or inappropriate activity.

12. Insurance and Liability: Vendors are responsible for their representatives, products, activities, inventory, displays and equipment, and for related claims, injuries or damage. Relevant vendors may be required to provide insurance, licences or credentials. The organizer and venue are not responsible for vendor loss, theft or property damage except where liability cannot legally be excluded.

13. Licences, Taxes and Sales:  Vendors handle their own licences, permits, compliance, sales processing, taxes, warranties, returns, disputes and records. No sales commission is payable unless separately agreed in writing.

14. Conduct: The Summit is an inclusive and respectful environment. Harassment, discrimination, aggressive selling, unsafe practices or inappropriate conduct are prohibited. Organizers may remove a vendor or representative without refund.

15. Booth Placement:  Organizers control the floor plan and assignments. Specific locations are not guaranteed and may change for safety, accessibility, venue or guest-experience needs.

16. Photography and Promotion:  Photography, audio and video may occur. Vendors permit use of event recordings containing their booth or representatives for promotional, editorial and archival purposes without compensation, and permit use of their submitted name, logo, website and approved description for event promotion.

17. Communications:  Vendors must provide accurate contact information and review organizer emails containing updates, setup instructions and payment reminders.

Payment Processing Disclaimer
Please note that your payment for the Annapolis Valley Menopause Summit™ is being securely processed through Deanna Byrne Coaching.

Your credit card statement will show the transaction as 9026989399.

A detailed invoice confirming your payment and registration will be issued to the email address provided within 7 business days of payment.

By completing your payment, you acknowledge and accept this billing information.