Purpose

This form is the first step in requesting approval for an employee to live onsite at a REEP Residential community.

Please submit this form before an employee signs a lease, receives keys, or is granted access to a unit.

Once submitted, this form will notify:

• HR
• The Regional Manager
• The Director of Operations
• HR will coordinate the approval process and keep the request moving through each step.

Please note: Submission of this form does not constitute approval.

 

After the request is submitted:

1. HR will review the request for completeness.

2. HR will coordinate the approval or denial with the Regional Manager and Director of Operations.

3. Once a decision has been made, HR will notify the Property Manager of the outcome.

4. If approved, HR will provide the next steps:

• Payroll Rent Deduction: The Community Director will complete the Employee Lease Addendum Request Form and upload the employee's signed lease.
• Flex: The Community Director will complete the Employee Onsite Housing – Flex Payment Notification and submit the required Flex documentation.
  
  

5. Once all required documentation has been received, HR will complete the employee's housing setup and process the appropriate payroll deduction or Flex designation.

• Employees may not sign a lease, receive keys, or move into a unit until final approval has been granted.

 

• All onsite employees must participate in either:
  • Payroll Rent Deduction (Employee Lease Addendum required), or
  • Flex (approved documentation required).

• Payroll deductions apply to rent only. Utilities, late fees, and other resident charges remain the employee's responsibility.

Thank you for helping us maintain a consistent, compliant, and efficient onsite housing process!