Waiver of Liability

Applicant hereby promises to appear, defend and hold Pflugerville Pride, their committee members, Pflugerville Pride Venues, The City of Pflugerville, their officials, employees and agents harmless against any and all claims for personal injury, bodily injury, including death or property damage which may arise directly or indirectly from their participation in the event. Pflugerville Pride After Dark, held on Saturday, November 7th, 2026 and Pflugerville Pride, held on Sunday, November 8th, 2026, including any and all costs for personal injury, bodily injury, or property damage for which a claim or demand is asserted, whether such claim is frivolous or made in good faith. Such indemnification shall include any and all costs and expenses including but not limited to court costs and fees, attorney fees, witness fees, expert fees, damages and interest which may be incurred by or assessed against Pflugerville Pride, their committee members and affiliates and Pflugerville Pride Venues.

Vendor/Exhibitor Terms and Conditions:

• Booth locations will be assigned by November 1st, 2026. Application and full payment must be received. You may request a location, however we cannot guarantee any requested location.
• Spaces are granted by order of application and fees paid receipt.
• Official exhibit hours for PAD are: Saturday, November 7th, 2026 from 9:00 pm - 1:00 am. Set Up must be completed by 8:45 pm.
• Official exhibit hours for the Pride Festival are: Sunday, November 8th, 2026, 2:00pm - 6:00pm. Exhibitors may begin setting up at 11:30 am and must be completed by 1:30pm. Breakdown can be no earlier than 6:00 pm. Vendors will receive specific load in times according to location. 
  
• The Pflugerville Pride Pfestival Committee reserves the right to refuse exhibitor space at its own discretion.
• All business or other activity must be conducted in designated areas only. No distribution or solicitation of any kind may be done by strolling through the event without written agreement from Pflugerville Pride Pfestival Committee.
• Each vendor space is approximately 10’ x 10’. Vendor is responsible to provide chairs. If providing a tent/canopy, Vendor must secure with Sandbags or weights. No stakes are permitted.
• Vendors/Exhibitors are responsible for the safety and security of their designated vendor spaces.
• All supplies for your booth must fit within the space that has been reserved and assigned.
• NO water available. You must provide all needed power cords, portable water, cord protection, etc. that your operation requires. If you will be using your own generator, please submit the generator type for approval. If requesting an outlet, please provide a list of devices you will be powering. Max of (1) 20amp outlet.
• There is NO GUARANTEE that you are the only vendor of your type.
• If you are selling goods, all prices must be visible and legible to event attendees.
• All Vendors/Exhibitors must dispose of trash in approved containers. Leaving trash at your space will result in a $50 fine. 
• The Pflugerville Pride Pfestival Committee reserves right to prohibit the sale or display of any item(s) that may be illegal, obscene or pornographic as deemed by local, state and federal laws.
• Music in the Vendor/Exhibitor area must not interfere with event activities and entertainment.
• Vendors/Exhibitors are responsible for any damages caused by themselves and/or employees/volunteers to other Vendors/Exhibitors and/or to the event.
• Pflugerville Pride is not responsible for any lost or stolen items or for any equipment owned, rented, or otherwise possessed by Vendors/Exhibitors.
• Pflugerville Pride cannot guarantee Vendor/Exhibitor sales or profits.
  No individual profit gaining raffles or donations allowed at vendor booths.
• Vendors shall not sublet their space to anyone without prior approval from Pflugerville Pride.
• It is the responsibility of all Vendors/Exhibitors to pay the appropriate fees and taxes to government entities. If a Vendor/Exhibitor is forced to close because of lack of necessary permits and/or licenses, Pflugerville Pride will not be held liable and will not refund fees or deposits.
• The applicant acknowledges that, should the location change for the event, all rules and fees remain in effect at the new location.
• All Vendors/Exhibitors must comply with copyright laws and licensing regulations.
• Vendors are responsible for obtaining and providing any licenses/permits necessary.
• For food vendors who do not have an Austin Public Health Mobile Food Vendor Permit with the word "Pflugerville" on it, will need to get a Temporary Food permit. You will need to fill out a Vendor Booth Set up form and the fee is $65 payable to Pflugerville Pride. We will reach out to you with the forms and payment invoice.
• Vendors are solely responsible for paying any applicable sales tax to the appropriate jurisdiction stemming from sales of merchandise.
• Sales Tax Permits can be acquired through the Texas Comptroller of Public Accounts office at the following website https://comptroller.texas.gov/taxes/permit.
• No refunds: Vendor fees are used to secure venue costs, rentals, permits, insurance, marketing, and other festival expenses incurred before the event. Late cancellations and no-shows also affect festival layout, attendee experience, and opportunities for other vendors. For these reasons, all vendor fees are non-refundable.
• Vendor Cancellation Policy: All vendor fees are non-refundable. Vendors who provide written notice of cancellation at least thirty (30) calendar days prior to the event may be eligible, at the sole discretion of Pflugerville Pride, to receive a credit toward the next Pflugerville Pride festival. No credits will be issued for cancellations received fewer than thirty (30) calendar days before the event or for no-shows.
• Vendors who fail to check in by their assigned load-in time and do not notify Pflugerville Pride may forfeit their booth space. Pflugerville Pride reserves the right to reassign or leave vacant any unclaimed booth space without refund.
• Vendors who cancel without notice or fail to attend the event may be denied participation in future Pflugerville Pride events at the discretion of the Pflugerville Pride Festival Committee.
• Event Cancellation by Pflugerville Pride: If the Pflugerville Pride Festival is canceled by Pflugerville Pride, vendor fees will be credited toward the next festival held within one (1) calendar year. If no festival is held within that timeframe, vendors may request a refund of the amount paid unless they choose, in writing, to donate their fees to Pflugerville Pride.
• Restrictions: Vendors shall not sell or distribute any item with the Pflugerville Pride logo or any combination of the words “Pflugerville Pride, PridePfest, or Pf Pride” without the written permission of the Pflugerville Pride Pfestival Committee. 
• LICENSE; TERMINATION. Applicant understands that the Agreement merely confers a non-exclusive, limited license to participate in the Event for so long as Applicant, including its guests, sublicensees, employees, agents, directors, shareholders, members, managers, partners, vendors, joint venturers, and others participating with or on behalf of Applicant (collectively, “Applicant Participants”), abides by all terms of this Agreement. In the event any one or more of the Applicant Participants are (i) in violation of any term of this Agreement, (ii) engaging in conduct to the reasonably likely detriment of Pflugerville Pride, the Event, other participants at the Event, and/or the LGBT community at large, (iii) in violation of any applicable law, ordinance, or regulation, Pflugerville Pride may terminate and revoke such license within Pflugerville Pride’s sole discretion, with or without opportunity to cure, and require all Applicant Participants to leave the Event grounds in any timeframe Pflugerville Pride deems appropriate or necessary under the circumstances.
• This agreement is the final writing and supersedes any prior negotiations.
• Pflugerville Pride shall not be liable for failure to hold the event due to acts of God, severe weather, governmental orders, public health emergencies, terrorism, fire, utility failures, labor disputes, venue unavailability, or other circumstances beyond its reasonable control. In such cases, Pflugerville Pride may, at its sole discretion, reschedule the event, issue event credits, or provide refunds as outlined in these Terms and Conditions.

By signing and submitting your application, you are agreeing to the Vedor Terms and Conditions stated above.