Group Entry Instructions
To Submit Online (Required): 1.
Download and Follow Instructions in the Group Information Sheet : In Microsoft Excel or Google Sheets, fill out all required details for the supervising adult/educator and each student included in the group submission.
2. Gather and Scan Submission Materials: Following instructions in the Rules & Guidelines for scanning and cropping, scan all artwork (all participants) and creative writing (U.S. Grade 4–12 participants only).
3. Save Files in Accepted Formats: Save artwork as a PNG, JPG, or JPEG. Save creative writing as a PDF, PNG, JPG, or JPEG.
4. Clearly Name All Files: Please label clearly to help ensure artists receive the recognition they deserve! Failure to clearly and correctly name each file, including identifying information in the example file name format, may inhibit judges' ability to identify and award an artist.
- Artwork Naming: Save or rename each file with the student’s name, grade, species, and "art" in the file name (e.g., JaneSmith_Grade3_Trout_Art.jpg).
- Creative Writing Naming: For students in Grade 4 and above, save or rename each essay file with the student’s name, grade, and “writing” in the file name (e.g., JohnSmith_Grade4_Writing.jpg).
5. Upload Online: After you have completed the steps above, including clearly naming artwork and creative writing files, gather all digital files into a folder. Zip the folder and upload it to this online entry form, along with the completed Group Entry Information Sheet (Excel or Google Sheet accepted).
Please only submit group entries online. Vermont does not accept submissions by mail.