• After School Activity Booking

    Enter your child’s details and choose the session(s) you want to book.

  • Details for 1st Child

    Please complete the details below for the child you wish to register.
  • Child's Date of Birth*
     - -
  • Does your child have any medical conditions or injuries?*

  • Details for 2nd Child

    Please complete the details below for the child you wish to register.
  • Child's Date of Birth*
     - -
  • Does your child have any medical conditions or injuries?*

  • Details for 3rd Child

    Please complete the details below for the child you wish to register.
  • Child's Date of Birth*
     - -
  • Does your child have any medical conditions or injuries?*

  • Details for 4th Child

    Please complete the details below for the child you wish to register.
  • Child's Date of Birth*
     - -
  • Does your child have any medical conditions or injuries?*
  • I give permission for photographs/videos of my child/children to be used for social media, advertising posters, the community centre's website etc.*
  • I give permission for qualified staff to administer basic first aid if required.*
  • In an emergency, I authorise staff to seek emergency medical treatment for my child/children?*

  • Activity Terms & Conditions

  • These terms & conditions apply to our Creative Minds and Sports Groups. Our aim is to provide a fun, safe and inclusive environment where children can enjoy activities, make friends and develop their confidence.

    By registering your child, you agree to the following terms & conditions.

    Eligibility

    • Sessions are open to children aged 5–12 years (primary school age).
    • Places are limited to 20 children per session.
    • Advance sign-up is required to secure a place.

    Session Information

    • Sessions take place from 3:30 pm to 4:30 pm only on the dates stated on the leaflet issued to parents.
    • Please arrive on time.
    • Children remain the responsibility of their parent/guardian until the session begins and immediately after it ends.

    Parent/Guardian Supervision

    • A parent or guardian must remain on the Kingswells Community Centre premises for the entire session.
    • Parents are welcome to watch the session; however, we encourage them to relax in the coffee shop area where possible.
    • Children must not be left unattended before the session starts or after it ends.

    Payment

    • You must pay for the first session of each activity up front
    • Payment for the remainder of the sessions can be made in advance or immediately before the session by cash or card in the coffee shop.
    • If your child is unable to attend, the payment can be transferred to the next available session.
    • If the organiser cancels a session, parents may choose either a refund or a credit towards a future session.
    • If your child has behaviour issues at the group, they may be asked to leave, and a refund will not be given for that session.
    • If you have paid in advance and you decide that you and/or your child no longer wish to attend, refunds will not be issued for any unused sessions.
    • If you pay per session and your child does not turn up for 2 weeks or more without a valid reason, their space may be offered to another child.

    Health and Safety

    • Parents/guardians must complete this booking form before their child attends.
    • All art materials required for the session will be provided unless otherwise stated.
    • Sports Group - Children should wear suitable sports clothing and trainers.
    • Art Group - We recommend children wear old clothes or clothing suitable for arts and crafts, as some materials may stain.
    • Every child should bring a bottle of water.
    • Parents must inform the organiser of any relevant medical conditions or injuries before participation.
    • Basic first aid will only be administered where parental consent has been provided.
    • In a medical emergency, emergency services may be contacted if necessary.

    Behaviour Expectations

    • To ensure everyone enjoys the session safely:
    • Children are expected to listen to the organiser’s instructions at all times.
    • Children should behave respectfully towards staff and other participants.
    • Bullying, aggressive behaviour or behaviour that places others at risk will not be tolerated.
    • If behaviour becomes unsafe or disruptive, the child will receive an appropriate warning.
    • If the behaviour continues, the parent/guardian will be asked to assist in helping the child understand the expectations.
    • In exceptional circumstances where safety cannot be maintained, the organiser reserves the right to ask a child to leave the session.

    Photography & Videos

    • Photographs or videos may occasionally be taken for promotional purposes.
    • Images will only be used where written parental consent has been provided.

    Illness

    • If your child is too unwell to attend school, they must not attend the sports session.
    • Children should not attend if they have a fever (temperature of 38°C or above), vomiting, diarrhoea, or any contagious illness.
    • Following vomiting or diarrhoea, children must be symptom-free for at least 48 hours before returning to the group.
    • If your child develops a fever or becomes unwell during the session, the parent/guardian will be contacted immediately and asked to collect them.
    • If you are unsure whether your child is well enough to participate, please keep them at home until they have fully recovered.

    Personal Belongings

    • Please avoid bringing valuables to sessions.
    • The organiser and Kingswells Community Centre & Webster Park cannot accept responsibility for lost, stolen or damaged personal belongings.

    Liability

    • Every reasonable effort will be made to provide a safe environment for all participants.
    • By allowing your child to participate, parents/guardians acknowledge risks and agree that the organiser will not be held responsible for injuries or losses except where caused by negligence.

    Respect

    • We ask all children, parents, guardians, staff and volunteers to treat one another with kindness and respect.
    • Any abusive, threatening or inappropriate behaviour towards staff, volunteers or other families may result in participation being refused.
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