Birth to Five Illinois Subcontractor Proposal

Birth to Five Illinois Subcontractor Proposal - Fiscal Year 2027 (FY2027)

Proposals must be submitted by 11:00pm on Tuesday, September 22, 2026. Submissions will only be accepted from Local Early Childhood Collaborations. This funding has been made possible by the Illinois Department of Early Childhood (IDEC)
Birth to Five Illinois values Local Early Childhood Collaborations for the impact they make within their communities. Community Systems Statewide Supports (CS3) says, "Local collaborations (early childhood community collaborations) bring together diverse, invested local individuals—including families, service providers, schools, and community leaders—to build connected, equitable early childhood systems that help children from birth to age five thrive." For more information about the work of Local Early Childhood Collaborations in Illinois, visit: Early Childhood System Overview | Partner Plan Act

If you need assistance with this form or would like to receive information in a different language, please contact Birth to Five Illinois.

Local Early Childhood Collaborations may use this form to submit a subcontract proposal to complete some of the following activities that align with the values/goals of Birth to Five Illinois.
- Family Expertise: Transformation centered on authentic family and community engagement.
- Racial Equity: Access to services where race/racism no longer impacts a child’s success.
- Collective Impact: Inclusion of family and community input in decision-making at the local, regional, and state level.
**Respondents must select a minimum of three (3) activities.**
- Aligning Coordinated Intake and referrals across systems. (e.g., Integrated Referral and Intake System (IRIS).)
- Coordinating developmental screening events in collaboration with community partners.
- Conducting outreach to families with children from birth to age five to share resources and engage/enroll in programming.
- Translating Early Childhood Education and Care (ECEC) resource materials with cultural sensitivity into the common languages of local communities.
- Providing in-person interpretation during ECEC Collaboration meetings and events.
- Creating partnerships with institutions of higher learning and programs like the Gateways to Opportunity ECE Credential Level 1 for high school to address ECEC workforce challenges.
- Maintaining updated online and physical resource banks for families with children from birth to age five.
- Creating and distributing resources and engagement kits for families with newborn babies.
- Leading coordination between school districts, foundations, nonprofits, child care providers, and other business owners around ECEC issues.
- Providing training opportunities for parents and families to help them support child development.
- Facilitating opportunities for parent/family-led outreach strategies.
1. Is the submitter a Local Early Childhood Collaboration? Birth to Five Illinois defines a Local Early Childhood Collaboration as a formalized group of stakeholders working together to improve their local Early Childhood system. Subcontracts will only be awarded to Local Early Childhood Collaborations. All Our Kids Networks (AOKs) are not eligible to apply as subcontractors.
Submissions for proposals will only be accepted from Local Early Childhood Collaborations. Birth to Five Illinois is unable to accept submissions from other types of entities at this time. Thank you for your interest.
2. Name of Legal Entity or Fiscal Agent
2a. Local Collaboration Name
3. Collaboration or Fiscal Agent Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
4. What is your Employer Identification Number (EIN)?
5. Enter the contact information for the person responsible for submitting monthly expense reports for reimbursement related to this proposal.

First NameLast Name
Fiscal Contact Email
example@example.com
Fiscal Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Fiscal Contact Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
6. Enter the name of the person responsible for deliverables related to this proposal. (This may be the same person listed in response to Question #5.

First NameLast Name
Deliverables Contact Email
example@example.com
Deliverables Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Deliverables Contact Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
7a. Which of the following activities is your Collaboration proposing to perform as part of this proposal? **Each proposal must include a minimum of three (3) activities.**
7b. Respond to this question if you selected, "Aligning Coordinated Intake and referrals across systems" in Question 7a. Is IRIS or a similar coordinated intake and referral system available and serving your community?
7c. How are you partnering with community organizations and local agency to avoid duplication of efforts?

0/500
7d. What evidence shows that community organizations and local agencies would support implementation of IRIS or a similar coordinated intake and referral system in your community?

0/500
7e. Describe how these funds would be used to support coordinated intake and referral to programs and services for families with young children.

0/500
8a. Upload information about your collaboration partners by using this Collaboration Partners template.
Upload Collaboration Partners template.

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8b. Describe how the organizations/participants identified will contribute specifically to the activities identified in Question 7a. What is their role within the collaboration?(500 words or less)

0/500
8c. Does your Collaboration have an Annual/Strategic Plan?
8i. Upload the Annual or Strategic Plan for the Collaboration.

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SMART is an acronym for Specific, Measurable, Achievable, Relevant, and Time-bound. Use the space below to describe a SMART goals for your Collaboration for FY2027. Include two (2) strategies with desired outcomes and measureable indicators for each.
8d. SMART Goal
8e. Strategy #1
8f. Anticipated Outcomes and Measurable Indicators for Strategy #1.
8g. Strategy #2.
8h. Anticipated Outcomes and Measurable Indicators for Strategy #2.
8j. Describe how these funds will be used to support your Strategic Plan or SMART Goal.
9. Describe the organizational structure of the Collaboration. Please include a description of any relationships with agencies or organizations providing staffing or administrative support.

0/500
Racial Equity Definition

Racial equity is achieved when an individual’s racial/ethnic identity is not a factor that determines their life trajectory. Racial equity is the result of long-standing and present day embedded systemic practices and policies, not the ability of the individual or oppressed racial/ethnic group. Eradicating racial inequities requires intentional and bold efforts to address not only individual bias, but also systems and policies.
10. Describe how your Collaboration intends to address racial equity through its proposal.

0/200
11. What evidence can you provide to show that your group is appropriately positioned to receive a subcontract from Birth to Five Illinois to complete this work.

0/500
12. List the geographic areas included in this proposed project. Which school districts are within the service area? You may also list neighborhoods, cities, counties, etc. This information will be used to pull sociodemographic information about the geographic areas served by your Collaboration.

0/200
13. Use the attached Work Plan template to describe how the Collaboration will complete the selected activities. Work Plan Template (Word download)
Upload completed Work Plan

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14a. Attach a detailed budget for your proposal. All payments will be on a reimbursement basis with a lag of at least one month (i.e., October expenses would be reported by November 10 and reimbursed in December.)

Note:
*Funds may not be used for the purchase of food or gift cards. Use the linked budget template. Budget Template (Excel download)

*Subcontractors will not be reimbursed for Overhead/Indirect Costs.

*Subcontracts may not include additional subcontracting. (i.e., Collaborations may not enter into an agreement for a contractor to complete an activity included in their proposal.)
14b. Enter Total Budget Amount.
Proposals for up to $75,000 will be considered.
Upload Budget

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15. Attach a W9 for the organization/entity that will receive the funding. W9 Form
Upload completed W9 Form.

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16. Complete and upload a Financial Disclosures and Conflicts of Interest Form. Financial Disclosures and Conflicts of Interest Form. Some information has been prefilled for your convenience.
Upload completed Financial Disclosures and Conflicts of Interest Form.

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https://www.birthtofiveil.com/s/ISBE_standard-illinois-certifications-V2.pdf17. Complete and upload a Standard Illinois Certifications Form. Standard Illinois Certifications Form
Upload completed Standard Illinois Certifications Form.

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A subcontractor that makes a false statement material to the Standard Illinois Certifications is, in addition to any other penalties or consequences prescribed by law, subject to liability under the Illinois False Claims Act for submission of a false claim. 30 ILCS 500/50-2.
Name of Authorized Signator

First NameLast Name
Signature of Authorized Signator
Should be Empty:

Birth to Five Illinois Subcontractor Proposal - Fiscal Year 2027 (FY2027)