Grant Application Form

Please refer to our Grant Guidelines prior to completing your application. These can be found at yas.co.uk/grants-and-scholarships

Application Type

Guidance for Schools

We encourage applications from schools within Yorkshire and its adjoining counties for activities that increase children’s understanding and engagement with farming, locally produced food and the environment.

Partial grants for travel to The Yorkshire Show or Countryside Days may be considered but are unlikely to receive funding.

Priority may be given to activities that benefit a greater number of children.

Grants will not generally be awarded for visits to farms as several organisations already provide access to these opportunities, including:

The Country Trust
Countryside Learning
LEAF
Countryside Classroom

Guidance for Individuals

We encourage applications from individuals seeking to support their career in agriculture and personal development. This may include attendance at training courses, seminars, conferences or other developmental opportunities.

We would particularly favour applications:

With strong connections to Yorkshire and its adjoining counties.
From individuals who can demonstrate a track record of helping the wider farming or rural community.
From individuals who have not previously received funding from YAS.
Where the individual has contributed to costs or secured support from other sources.
Where the individual has supported, or intends to support, YAS activities.

We would not normally consider applications from individuals in employment where an employer would reasonably be expected to provide funding.

Guidance for Organisations

We encourage applications from organisations working within the agricultural sector.

The organisation must have operations in Yorkshire or its adjoining counties, and the activity must benefit Yorkshire or its adjoining counties.

We would particularly favour applications:

From charities and not-for-profit organisations.
From smaller organisations where a YAS grant can make a significant difference.
Where funding has been sought or secured from other sources.
Where outcomes can be transferred or adopted by similar organisations.
That benefit a large number of people.
With strong connections to Yorkshire and its adjoining counties.

We are unlikely to fund:

Large national organisations unless the activity has a specific focus on Yorkshire or its adjoining counties.
Other grant-making charities.
Large commercial organisations.
Activities with minimal relevance to agriculture or rural affairs.

Applicant Name

First NameLast Name

School Name

Organisation Name

Type of School (tick all that apply)

Type of Organisation

Charity Number (if applicable)

Company Number (if applicable)

School Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Project Manager Name

First NameLast Name

Job Title

Email

example@example.com

Phone Number

Summary of Professional Career to Date

0/200

Which of the following best describes your school's current financial position?

What percentage of pupils at your school are currently eligible for Free School Meals (FSM)?

School Community Context

Please describe your school community and explain why grant funding is needed for this activity. Include any relevant information about disadvantage, rurality, additional needs, budget pressures, funding limitations, competing priorities or other factors that prevent the activity from being funded from existing resources.0/200

What was your organisation's total income for the last completed financial year?

Which of the following are significant sources of income for your organisation? (Select all that apply)

Brief Description of the Proposed Activity and its Main Purpose

Please provide a summary of the proposed activity, including what you plan to do and what you hope to achieve.0/300

When will the Activity be Delivered?

Please provide the relevant dates for the activity, including when it will start, take place or be completed. If the activity is ongoing, please describe the anticipated duration.0/50

What is the total cost of the Activity?

Please provide the total cost of the activity, including all expected expenditure.0/20

How much are you asking for from YAS?

The funding available is modest and our average grant is less than £2,000.

Give a Breakdown of Costs

Please provide a breakdown of the costs associated with the activity and specifically indicate how any grant funding would be used.0/300

How much have you Raised towards the Activity so far and what other Funding Sources have already been Explored?

Please tell us how much funding has already been secured and outline any other funding sources, grants or fundraising activity that have been explored.0/100

Why should this application be prioritised for funding?

As funding is limited, we are unable to support every worthwhile application. Please explain why this activity should be prioritised for support by YAS, including any factors that make the need particularly urgent or compelling, the extent to which the activity relies on this funding, and the likely impact if the activity does not proceed.0/300

How does the Activity meet the Charitable Objectives of YAS?

Please explain how the activity supports one or more of YAS's charitable objectives and contributes to positive outcomes in Yorkshire's rural communities, environment, education or agriculture.0/150

Main Benefits of the Activity (Long and Short Term)

Please describe the immediate and longer-term benefits of the activity and the difference it will make to beneficiaries.0/200

Details of Number of People who will Benefit or Participate

Please tell us how many people are expected to benefit from or participate in the activity and how you have estimated these numbers.0/100

What do you Personally want to Achieve from the Project/Activity?

Please tell us what success would look like for you and what you hope to achieve through this activity.0/200

How will you ensure this Activity will continue to thrive from Year to Year?

Please explain how the activity will be sustained beyond the initial funding period, including who will be responsible for its future development and delivery.0/100

How will you Publicise the Support you receive from YAS?

Please tell us how you intend to acknowledge and promote YAS's support, for example through social media, newsletters, press coverage, events or on-site recognition.0/100

Upload Relevant Supporting Documents

By submitting this application and accepting any grant awarded, the applicant agrees to the following Terms and Conditions.

1. Acceptance of Grant
1.1 Acceptance of a grant constitutes acceptance of these Terms and Conditions.

1.2 The grant recipient agrees to use the grant solely for the purpose described in the approved application and in accordance with any additional conditions specified in the grant award letter.

1.3 YAS reserves the right to impose specific conditions on individual grant awards where appropriate.

2. Use of Funds
2.1 Grant funds must be used only for the activities, services, equipment, projects, or purposes for which they have been awarded.

2.2 The grant recipient must not use any part of the grant for unlawful, political, party-political, or personal purposes unrelated to the approved project.

2.3 Any significant changes to the proposed use of the grant must receive prior written approval from YAS.

2.4 Any unspent funds must be returned to YAS unless otherwise agreed in writing.

3. Financial Management
3.1 The grant recipient must maintain appropriate financial records relating to the grant expenditure.

3.2 YAS reserves the right to request copies of receipts, invoices, bank statements, or other evidence of expenditure.

3.3 The recipient agrees to cooperate with any reasonable monitoring, audit, or review requested by YAS.

4. Reporting Requirements
4.1 The recipient agrees to provide, by way of an End of Grant Form (or other suitable alternative) information, reports, updates, photographs, testimonials, outcomes data, or case studies as reasonably requested by YAS.

4.2 Final reports must be submitted within the timescale specified by YAS.

4.3 Failure to provide requested reports may affect eligibility for future funding.

5. Safeguarding
5.1 Organisations and schools working with children, young people, or vulnerable adults must have appropriate safeguarding policies and procedures in place.

5.2 YAS reserves the right to request copies of safeguarding policies and supporting documentation.

5.3 Any serious safeguarding incident connected to the funded activity must be reported to YAS without undue delay.

6. Equality and Non-Discrimination
6.1 Grant recipients must comply with applicable equality, discrimination, and human rights laws.

6.2 Services and activities funded by the grant should be delivered in a fair and inclusive manner.

7. Publicity and Acknowledgement
7.1 YAS may publicly announce details of successful grant awards unless confidentiality has been agreed.

7.2 The recipient agrees to acknowledge YAS's support in publicity, communications, and promotional materials where appropriate.

7.3 Any use of YAS's name or logo must be approved in advance.

8. Data Protection
8.1 The recipient must comply with all applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

8.2 Personal information provided as part of the application or grant monitoring process will be processed only for legitimate charitable, administrative, and regulatory purposes.

8.3 The recipient confirms that any personal data shared with YAS has been obtained and disclosed lawfully.

9. Fraud, Misrepresentation and Misuse
9.1 YAS may withdraw, suspend or reclaim a grant if:

false or misleading information is provided;
funds are used for purposes other than those approved;
the recipient breaches these Terms and Conditions;
the recipient becomes insolvent, dissolved, or otherwise unable to deliver the funded activity.

9.2 Any suspected fraud, financial irregularity, or criminal activity may be reported to the appropriate authorities.

10. Repayment of Grants
10.1 YAS reserves the right to require repayment of all or part of the grant if:

the grant is not used for its intended purpose;
the funded activity does not proceed and funds remain unspent;
the recipient breaches these Terms and Conditions;
information supplied in the application is found to be inaccurate or misleading.

11. Liability
11.1 YAS accepts no liability for any costs incurred before a grant is formally awarded.

11.2 The recipient is responsible for ensuring appropriate insurance, permissions, licences, and risk assessments are in place where relevant.

11.3 YAS shall not be responsible for any loss, damage, injury, claim, or liability arising from the funded activity.

12. Monitoring and Evaluation
12.1 YAS reserves the right to monitor funded activities and outcomes.

12.2 Recipients agree to provide reasonable assistance with evaluation and impact measurement activities.

12.3 YAS may use anonymised information, statistics, outcomes, photographs, and case studies to demonstrate the impact of its charitable activities.

13. Future Applications
13.1 Compliance with these Terms and Conditions does not guarantee future funding.

13.2 YAS reserves sole discretion regarding all funding decisions.

14. General
14.1 YAS reserves the right to amend these Terms and Conditions at any time.

14.2 If any provision of these Terms and Conditions is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

14.3 These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.

By signing below, I confirm that:

The information provided in this application is true, complete and accurate to the best of my knowledge.
I am authorised to submit this application on behalf of the applicant organisation, school or individual (where applicable).
I have read and agree to the Grant Funding Terms and Conditions.
I understand that YAS may request supporting documentation and monitoring information in connection with this application and any grant awarded.
I agree that personal information provided may be processed in accordance with applicable data protection legislation.

If a grant is awarded, I agree to:

Use the funding solely for the approved purpose and comply with all grant conditions.
Complete and submit an online End of Grant Form, including supporting information, as soon as the grant funding has been fully spent.
Provide YAS with photographs, leaflets, press coverage, testimonials and other relevant information relating to the funded project, and consent to YAS using such materials to promote the project and the work of the Society through its website, social media channels, annual reports, promotional materials and other communications.
Where appropriate, acknowledge and publicise the grant awarded by YAS and the project or activity it has supported.
Where requested by YAS, display a YAS wall plaque in a suitable and visible location, recognising the support provided through the grant.
Grant YAS permission to use photographs, project information and impact stories provided by the recipient for charitable, promotional, evaluation and reporting purposes, unless otherwise agreed in writing.

Signature

Name

First NameLast Name

Yorkshire Agricultural Society, Company Registration No 01666751, Registered Charity No 513238, VAT Registration No 613 0480 81

Grant Application Form

Grant Application Process Flow

Applicant Information

Activity Details

Activity Benefits

Sustainability and Promotion

Grant Funding Terms and Conditions

Applicant Declaration