PTA Treasurer Request

PTA Treasurer Request
Request Type
These expenses fit within the approved PTA budget.
I understand that all purchases for which I am reimbursed with PTA funding are the property of the Poplar Tree PTA.
The PTA supports programs and resources that enhance, enrich, and supplement the student experience or school, but cannot provide funding for core educational/curriculum items or supplies that are part of the standard school budget. As a 501(c)(3), we also cannot purchase gift cards or professional memberships.
Submission Date

MonthDayYear
2 digit month, 2 digit day, 4 digit year
Name
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Event/Committee Name
Reason for Request

Expense Reimbursement Request

All Receipts Required
Expense list
Total Amount Requested
Payable to:
(Who should the check be made out to)
Address to send reimbursement to

Street Address

Street Address Line 2
CityState / ProvincePostal / Zip Code
Please attach ALL* receipts:

*Expense reimbursements will be rejected if all receipts are not attached. If only certain items on a receipt should be reimbursed, please either include an Excel worksheet identifying the items to be reimbursed or circle those items on the receipt before taking a photo.
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100$ Teacher/School Grant Reimbursement
Instructional Assistants (IAs) should work with their classroom teachers on a plan for classroom supplies, as only one grant is allowed per classroom.

Please submit reimbursement requests within 30 days of the purchase.

Allow up to 2 weeks for approvals and check processing. We commit to processing these in a timely manner!

June 1, 2027 is the deadline for all reimbursement requests.

Contact treasurer@poplartreepta.org with any questions.
Please select the type of grant you are applying for
Address to send reimbursement to (can be a personal address or the school)

Street Address

Street Address Line 2
CityState / ProvincePostal / Zip Code
Expense list
Total Amount Requested
Please provide receipts for all expenses:

Reimbursements cannot be processed without all costs accounted for on receipts.
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Counter #1 - Cash To Deposit

Counter #2 - Cash To Deposit

Checks To Deposit

Petty Cash Request
After submitting this form, the Treasurer will contact you within a few days to coordinate getting the cash and cash box to you. Depending on timing and preference, the Treasurer may provide the cash directly or issue you a check to cash at the bank.

If you receive a check, please allow enough time before your event to cash it and request the denominations you will need.

At the end of your event, two people must count the cash together and complete the provided counting form. All cash, checks, the cash box, and the completed form must then be returned to the Treasurer.
When do you need the cash?

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Total Amount Requested
Typical amount is between $100 - $200

What denominations would you like?

Expense Reimbursement Request